HomeMy WebLinkAbout07. 16-444SEPTEMBER 13, 2016 16 -444 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO B & H PHOTO -VIDEO CORP. FOR
GOVERNMENT MEETING AN EQUIPMENT FOR GENERAL
SERVICES DIVISION ($29,766.20)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for replacement
of the video production equipment used to televise government meeting coverage in the
Council Chambers and Room 404 of City Hall; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
B & H PHOTO - VIDEO CORP.
420 Ninth Avenue
New York, NY 10001
Total Bid: $29,766.20
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323- 0150 - 7204- 06517Equipment Fund - Machinery and Equipment
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: September 1, 2016
RE: Award Bid to B & H Photo -Video Corp. for Government Meeting AN Equipment for
General Services Division ($29,766.20)
BACKGROUND
In the 2015 CIP the Common Council allocated $70,000 to replace the video production equipment used
to televise government meeting coverage in both the Council Chambers and Room 404 of City Hall.
The current equipment was installed in circa 2003 and has experienced increased breakdowns
/malfunctions and decreased signal quality due to its age and condition. The replacement equipment
will include new high- definition (HD) cameras, camera control units, camera wall mounts and audio
equipment. These upgrades will upgrade Oshkosh Media Gov TV's live coverage of meetings from
both rooms to an HD signal output both online and on social media. This equipment will be installed
later this fall in both rooms and will compliment the recent facility renovations /updates in the Council
Chambers.
ANALYSIS
Working with Oshkosh Media staff, Purchasing prepared bid specifications for this equipment. The
bids were sent to video equipment vendors. The bids were due August 30, 2016. The bid tab is
attached. After review of the bids it is the consensus of staff that the low bid met all the minimum bid
specifications.
FISCAL IMPACT
The total fiscal impact for this bid is $29,766.20. The 2015 CIP budgeted $70,000 for this project. In
addition to this bid there will be other audio /visual equipment (switcher, camera control units, video
distribution equipment, cabling, supplies, etc.) that will be purchased to complete this project within
the budgeted CIP amount. This bid will be charged to A/N# 323 - 0150 - 7204 - 06517.
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 http: / /www.ci.oshkosh.wi.us
RECOMMENDATION
Purchasing recommends
$29,766.20.
Respectfully Submitted,
4 0.1
the Common Council award this bid to B & H Photo — Video Corp. for
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
BID TAB
GOVERNMENT MEETING A/V EQUIPMENT
CITY OF OSHKOSH
BIDS OPENED AUGUST 30. 2016
NAMES OF BIDDERS
Panasonic AW- HE40SK PTZ
Vaddio 535 - 2000 -243
Pansonic WV -Q105A
Shure MX418DC
Cameras
Wall Mount Brackets
Direct Ceiling Mounts
Gooseneck Mics
Ext Warranty Panasonic
TOTAL
Qty 8
Qty 4
Qt 3
Qty 12
AW- HE40SK PTZ
Full Compass Systems
9770 Silicon Valley Parkway
$27,160.00
$375.00
$296.40
$2,872.80
$3,096.00
$33,800.20
Madison WI 53593
B &H Photo - Video Corp
420 Ninth Avenue
$24,720.00
$320.00
$255.00
$2,671.20
$1,800.00
$29,766.20
New York NY 10001