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STORM WATER UTILITY COMMITTEE Minutes
July 14, 2016
Present: Paul Janty, Sean Butler; Kyle Clark;
Maureen Muldoon and John Kiefer (arrived 7:37)
Absent:
Also Present: John Ferris, Civil Engineering Supervisor - Storm Water Utility; Jim
Bachhuber, Brown and Caldwell
I.Call to Order.
A.Mr. Butler called the meeting to order at 7:34 am. Mr. Kiefer resumed chair at 7:37am
II.Discussion of Future Meeting Dates and Times.
A.Future meeting dates were scheduled for, August 18, and September 15, at 7:30 am
in Room 404 of City Hall.
III.Approval of June 2, 2016 Meeting Minutes.
A.Mr. Clark moved, seconded by Mr. Butler for approval of the June 2, 2016 meeting
minutes. Approved (5-0 )
IV.Summary of Past Non-Capital Budget Items.
A.Mr. Ferris
B.Mr. Butler indicated that there appeared to be some errors in the mathematics. Mr.
Ferris will re-check the formulas.
C.Mr. Janty asked about the Labor and Benefits line item. Mr. Janty does not
understand the large differences in year to year. Mr. Ferris rebelieves
the differences are a result of changes in staffing levels and reallocation of staff.
D.Mr. Janty asked if th
charges. Mr. Clark replied that he believes there is a regular
conducted for all City programs including the Utilities in conjunction with the
financial audit.
E.Mr. Janty asked about the significant increase in rapping/Veg-
line item for 2016. Mr. Ferris replied that the annual trapping costs generally
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vary from $10 - $20,000 per year. Also, the city is now focusing additional efforts on
the management of nuisance levels of cattails.
F.Mr. Janty asked about the depreciation approach. Mr. Ferris rep
has been forwarded to the Finance Department.
G.Mr. Janty asked about the Miscellaneous
Mr. Ferris replied that much of this revenue is from mini-storm sewer assessments.
H.Ms. Muldoon asked about revenue in 2013 (which was blank). Mr.
that the value should be zero.
I.Mr. Kiefer commented that the expenditure trends are in line with what is expected.
J.Mr. Janty asked if the City Manager or Council have set goals fo Water
Utility. (for example: budget benchmarks). Mr. Ferris indicated that it was early in
the budgeting process and goals have not been established.
K.Mr. Kiefer requested if the City Manager could attend a SWU Committee meeting in
August or September to discuss the Committees role and expectation from his
viewpoint. Mr. Ferris will make inquiries on this request.
V.Summary of Upper Fox River TMDL.
A.Mr. Ferris explained about the WDNR stakeholder meeting held on 6/15/16. A
handout was distributed with a summary of the meeting.
B.On the phosphorus source pie chart, -regulated urban
non-regulated urban areas included the smaller
C.Mr. Kiefer asked what the bottom line findings were. Mr. Ferris
current estimates are that if the 70% phosphorus reduction goal were to be reached,
it may require up to 75 years to the Winnebago Pool of lakes to actually reach water
quality targets.
D.Mr. Ferris commented that he believes the TMDL targets should be based on the
and not state wide standard.
E.Mr. Janty asked if the planned CIP projects for the next several years are
responding to the anticipated TMDL impacts. Mr. Ferris replied
stormwater project includes water quality components to the maxi
possible.
VI.Update on 2016 and 2017 Projects.
A.Mr. Ferris summarized pending projects and referred to a handout. At this time, the
priority projects for 2017 are: 1) South Park Lagoon Reconstruction; 2) the storm
sewer improvements at the 9th and Washburn area, and 3) the East Parkway Dry
Detention Basin project. The East Parkway project requires acquiring land from the
railroad which may extend the timeline for the project.
B.Mr. Janty asked if the East Parkway project should be moved to a later year because
of the unknown schedule with the railroad negotiations.
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C.Mr. Clark suggested that the utility may consider borrowing over
a project to further spread out the costs and projects. Mr. Ferris replied that this
could be an option and is under consideration.
D.Mr. Clark asked that as the CIP discussions continue, to report
for each project.
E.Mr. Janty asked for the proposed budget for Mini-Storm projects. Mr. Ferris replied
that the proposed 2017 budget is $400,000.
VII.Discussion of Future Meeting Agenda Items.
A.The identified topics for a future agenda are:
i.
(Mr. Ferris will email out the corrected table)
ii.2017 CIP Program
iii.Current project updates and financial status.
VIII.Adjournment.
There being no other business before the committee, and upon being duly moved and
seconded (Mr. Janty/ Mr. Clark), the meeting was adjourned at 8:48 a.m.
Respectfully Submitted
John Ferris, PE, PH
Civil Engineer Supervisor Storm Water Utility
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