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HomeMy WebLinkAbout_MinutesPCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN J26,2016 ULY REGULAR MEETING held Tuesday, July 26, 2016, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Cummings presided. PRESENT: Council Members Caroline Panske, Benjamin Stepanek, Lori Palmeri, Steven Herman, Deb Allison-Aasby, and Mayor Steve Cummings EXCUSED: Council Member Tom Pech, Jr ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Council Member Panske read the Invocation. The Pledge of Allegiance was led by Council Member Panske. Mayor Cummings proclaimed August 2016 Civility Month in the City of Oshkosh. Margy Davey and Walter Scott from the Oshkosh Civility Project accepted the proclamation. Mr. Scott stated he believed Oshkosh would continue to improve and was proud to see Oshkosh Civility Project posters present within government and school buildings in the City. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CA ONSENT GENDA Approval of Bills presented by the Finance Director Approval of Cash Report from January – June 2016 1 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Receipt & Filing of Museum Board Minutes from June 2, 2016 Receipt & Filing of Common Council Minutes from May 10, 24 & June 14, 2016 thth Receipt of Claim filed with City’s Insurance Company A) Angeline Gonzales for alleged damages from hitting a pothole Resolution 16-367 Approve Amendment to a Previously Approved Planned Development for Relocation of a Driveway to Access a Medical Office Building at the Northwest Corner of West 9 Avenue & South th Westhaven Drive. (Plan Commission Recommends Approval) Resolution 16-368 Approve Amendment to a Previously Approved Planned Development for Change of Use; 135 Jackson Street (Plan Commission Recommends Approval) Council Member Herman asked for an explanation of the planned development for 135 Jackson Street. Allen Davis, Director of Community Development, stated it was proposed for Aurora to occupy the vacant Morton Pharmacy building on Jackson Street. He stated they would use the existing footprint of the building to provide space for physicians. Resolution 16-369 Approve Option to Purchase a Portion of Parcel H; Corner of Jackson Street & Pearl Avenue; Jeff Fulbright (Redevelopment Authority Recommends Approval) Council Member Herman requested an explanation of what had happened with the plans for First Bank to occupy the space. Mr. Davis stated the parcel was not large enough to accommodate the footprint of the bank. He stated the current proposal would not exceed the available space in the parcel. He explained the current proposal meets the DNR’s requirements for the site. Resolution 16-370 Approve Accepting Street Rights of Way within TIF #13 and TIF #21 (Redevelopment Authority Recommends Approval) 2 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Resolution 16-371 Approve Final Plat known as Sunrise Estates Subdivision; South 3400 Block of West 20 Avenue (Plan Commission Recommends th Approval) Resolution 16-372 Approve Initial Resolution for Special Assessments for Sunrise Estates Subdivision; South 3400 Block of West 20 Avenue – With th Signed Waivers Resolution 16-373 Accept & Approve Waiver of Special Assessment Notices & Hearing In Connection With Improvements - Sunrise Estates Subdivision; South 3400 Block of West 20 Avenue th Resolution 16-374 Approve Final Resolution for Special Assessments for Sunrise Estates Subdivision; South 3400 Block of West 20 Avenue – With th Signed Waivers Resolution 16-375 Approve Developer Agreement / Sunrise Estates Subdivision; South 3400 Block of West 20 Avenue th Resolution 16-376 Approve Change Order No. 3 for Public Works Contract No. 15-21 with Jos. Schmitt & Son Construction Co., Inc. for the Public Works Field Operations Facility – Phase III (+$15,928.96) Resolution 16-377 Award Bid for Public Works Contract No. 16-26 to Highway Landscapers, Inc. for Landscaping – Biofilters for Public Works Field Operations Facility ($130,598.50) Resolution 16-378 Award Bid for Public Works Contract No. 16-09 to Carl Bowers & Sons Const. Co., Inc. for Water Main Relay & Installation ($836,765.93) Resolution 16-379 Award Bid for Public Works Contract 16-22 to CB&I Inc. for Marion Road Water Tower Replacement ($3,624,000) Council Member Herman questioned the timeline of the water tower. 3 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Stephan Brand, Public Works Utility Manager, stated the timeline was weather dependent. He explained they did not anticipate being able to erect any steel this year but did expect to lay the foundation. He stated weather permitting they would begin the steelwork in spring. He stated ideally they would like to have the water tower painted and in working order by fall of 2017. He explained if weather delayed the project it would be complete in 2018. Council Member Herman questioned if there would be an interruption of services during the replacement of the water tower. Mr. Brand stated there would be no interruption of services as the Marion Road water tower would remain functional during the duration of the project. He stated after the new water tower was complete and in working order the final step of the project would be to demolish the former water tower. Council Member Herman stated the Beautification Committee would like an opportunity to participate in the paint design of the water tower. He questioned if the design had been finalized. Mr. Brand stated the new City of Oshkosh logo would be present on the water tower. He explained the underside would be painted a darker blue to prevent visible staining and mildew so the water tower would not need to be cleaned as often. He stated it would be up to the Council to make a final decision. He explained if Council were to add to the existing paint design it would increase the cost of the project; not just the initial cost but the maintenance of the paint design as well. Mr. Rabe explained the stakeholder group who had planned the design of the water tower had done so because at that time there was not a Beautification Committee in place. He stated in the future the committee would be involved in similar projects. Council Member Panske explained that two members of the stakeholder group were also members of the Beautification Committee. She explained the committee was meeting August 2, 2016 and would follow up on the discussion at that time. Resolution 16-380 Approve Purchase from Clarey’s Safety Equipment Inc. of Hazardous Materials Wireless Meters for Oshkosh Fire Department ($45,007.68) 4 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Resolution 16-381 Approve Purchase of Road Salt for Winter 2016-2017 for the Department of Public Works through WDOT from Compass Minerals ($153,624.00) Resolution 16-382 Designate the City Manager as the Authorized Representative to File Applications for Financial Assistance from the State of Wisconsin Environmental Improvement Fund Resolution 16-383 Approve Special Event – UW Oshkosh Department of Residence Life to utilize City streets for their Residence Hall Move In / September 3, 4 & 5, 2016 Resolution 16-384 Approve Special Event – Hmong Service Center, Inc. to utilize Winnebago County Community Park for their Hmong National Labor Day Festival / September 3 & 4, 2016 Council Member Palmeri asked for an explanation of the estimated cost for police services. Kathy Snell, Special Events Coordinator, explained that the tactical unit from the Police Department would service the event which lead to the high cost. Resolution 16-385 Approve Special Event – Winnebago Labor Council to utilize South Park for their Winnebago Labor Council City Wide Labor Day Picnic & Car Show / September 5, 2016 Resolution 16-386 Approve Special Event – Reach Counseling Services and Christine Ann Domestic Abuse Services to utilize City streets for their Take Back the Night event / October 5, 2016 Resolution 16-387 Approve Special Event – UW Oshkosh Police Department and Special Olympics Wisconsin to utilize City streets for their Run with the Cops 5K / October 6, 2016 Resolution 16-388 Approve Special Event – Business Improvement District to utilize the 400 & 500 blocks of Main Street for their Downtown Oshkosh Halloween Trick or Treat / October 26, 2016 5 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Resolution 16-389 Approve Special Event – Business Improvement District to utilize Opera House Square & City streets for the Downtown Oshkosh Whoville Holiday event / November 19, 2016 Resolution 16-390 Approve Special Event – March of Dimes to utilize Menominee Park for their March for Babies event / May 13, 2017 Resolution 16-391 Approve Special Event – Aurora Health Care Foundation to utilize Menominee Park & City streets for their Lombardi Walk to Tackle Cancer / June 3, 2017 Resolution16-401 Approve Block Party Request - Joseph Butler to utilize Evans Street between Mallard Avenue & Greenwood Court for their neighborhood block party / August 2, 2016 Resolution16-392 Approve Block Party Request – Jackie Steiner to utilize 900 Block of 5 Avenue between Knapp Street & Idaho Street for their th neighborhood block party / August 2, 2016 Resolution16-393 Approve Block Party Request – Deshawn Rodgers to utilize Stillwell Avenue between Beech Street & Wisconsin Street for their neighborhood block party / August 20, 2016 Resolution16-394 Approve Special Class “B” Licenses, Operator Licenses & Taxicab Driver Licenses Council Member Panske explained there were two individuals with the last name Panske on the operators license list. She indicated the individuals were not members of her immediate family and therefore was not a conflict of interest. MOTION: ADOPT CONSENT AGENDA (Allison-Aasby; second, Panske) CARRIED: Ayes (6) Panske, Stepanek, Palmeri, Herman, Allison-Aasby, Mayor Cummings 6 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY ATOR CTION AKEN ON RDINANCES AND ESOLUTIONS Ordinance 16-395 Designate Bike Lanes on Both Sides of North Main Street from Irving Avenue to New York Avenue FIRST READING; LAID OVER UNDER THE RULES Ordinance 16-396 Establish Street Grades / Sunrise Estates Subdivision; South 3400 Block Of West 20 Avenue (Staff Recommends Waiving the Rules) th MOTION: SUSPEND RULES (Herman; second, Panske) CARRIED: Ayes (6) Panske, Stepanek, Palmeri, Herman, Allison-Aasby, Mayor Cummings MOTION: ADOPT (Panske; second, Herman) CARRIED: Ayes (6) Panske, Stepanek, Palmeri, Herman, Allison-Aasby, Mayor Cummings Ordinance 16-397 Authorizing Public Construction for Sunrise Estates Subdivision; South 3400 Block of West 20 Avenue (Staff Recommends Waiving th the Rules) MOTION: SUSPEND RULES (Herman; second, Panske) CARRIED: Ayes (6) Panske, Stepanek, Palmeri, Herman, Allison-Aasby, Mayor Cummings MOTION: ADOPT (Panske; second, Herman) CARRIED: Ayes (6) Panske, Stepanek, Palmeri, Herman, Allison-Aasby, Mayor Cummings Resolution 16-398 Approve Developer Agreement with 240 Algoma Boulevard, LLC / Beach Building MOTION: ADOPT (Herman; second, Panske) CARRIED: Ayes (5) Panske, Stepanek, Herman, Allison-Aasby, Mayor Cummings Noes (1) Palmeri 7 PCC–J26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Council Member Palmeri asked for an explanation of the increase of the City’s contribution from 75 percent to 90 percent. Mr. Davis explained the 10 percent would be reserved for the City’s administrative costs to maintain the district over the next 27 years. He explained the developer would use the 90 percent to increase their rate of return from a negative 1.8 percent to a positive 3.38 percent. He stated historically the 75 percent came from the City putting money into a TIF project. He explained in this particular case there was no City money being spent on a TIF project. He stated he believed this justified the increase to the 90 percent as the City would not need to provide any funds up front and the developer would be able to receive a positive rate of return. Council Member Palmeri requested an explanation for the increase of the 20 year maximum pay back to a 27 year maximum pay back. Mr. Davis explained the 20 year pay back had been based on a scenario in which the City had to borrow the funds. He stated that TIF districts were able to extend to 27 years and the 7 extra years would aid in the increase of the developers rate of return to 3.38 percent. Resolution 16-399 Approve Support of Transportation Funding for Wisconsin & its Local Governments MOTION: ADOPT (Herman; second, Palmeri) CARRIED: Ayes (6) Panske, Stepanek, Palmeri, Herman, Allison-Aasby, Mayor Cummings Mr. Rohloff explained the League of Municipalities was part of a group that commissioned a study by the Local Government Institute that looked at transportation and how it would be funded in the future. He stated as a result of the study, the League of Municipalities, the Counties Association and the Town’s Association were partnered with the Transportation Development Association to address transportation funding. He explained the ‘just fix it’ logo was being used to promote the public information campaign. He stated public meetings would be held in all 72 Wisconsin counties in September to make the public aware of how important roads were to the economy, the gas tax, and how Wisconsin could stop relying on borrowing to fund road improvements. 8 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Mayor Cummings asked if the resolution was passed would additional legislative bodies be notified. Mr. Rohloff stated the intent was to make all legislators in the state aware of the campaign. He stated Oshkosh Media would also provide instructions so citizens could voice their concern to legislators regarding the campaign. Resolution 16-400 Approve Updated Tax Increment Financing (TIF) Policy and Application Guidelines (Staff Recommends Layover until August 10, 2016 Council Meeting) MOTION: ADOPT (Herman; second, Panske) MOTION: LAY OVER UNTIL AUGUST 10, 2016 COUNCIL MEETING (Herman; second, Panske) CARRIED: Ayes (6) Panske, Stepanek, Palmeri, Herman, Allison-Aasby, Mayor Cummings Mr. Davis explained that Todd Taves, Municipal Advisor from Ehlers, was not able to be in attendance during the July 26 Council meeting but would be present during the August 10 Council meeting. He stated Mr. Taves had prepared Power Point presentations showing best practices and comparisons regarding TIF policies therefore it would be best for him to be present during discussion of the resolution. Council Member Allison-Aasby stated she appreciated Mr. Davis and Ms. Larson taking the time to contact Mr. Taves with her questions. She stated it had been some time since Council had revisited the foundations of TIF and it would be beneficial for the new Council members to review the information Mr. Taves would provide. CD,DCMFA OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA I TEMS Mayor Cummings reminded Council of the presentation by GO-EDC on Initiative 41 during the August 23, 2016 Council meeting and the Municipal Court Workshop on rd August 23, 2016 at 5:00 p.m. 9 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Council Member Herman explained the Long Range Finance Committee questioned what direction Council would like the committee to take with the Wheel Tax. He stated he would like to know how the impact the Wheel Tax would have on the budget and if it would generate funds for future road and sidewalk constructions. He stated it was important for Council to decide if there would be a benefit to the Wheel Tax. He explained it may be an item the public could vote on as a referendum. Council Member Allison-Aasby explained that the Long Range Finance Committee would be willing to look at the Wheel Tax but would like Council to provide specific direction and include a timeline. Council Member Palmeri questioned what would happen if the Wheel Tax were recommended to be taken to referendum. Mr. Rohloff explained the Long Range Finance Committee would not typically give advice on whether an item should be taken to referendum. He stated the committee would look at the financial aspects of the policy. He explained if the Wheel Tax were to be taken to referendum Council would need to consider the election it would appear on to construct a timeline accordingly. Council Member Allison-Aasby requested Council provide the Long Range Finance Committee a timeline for the data collection and recommendation process. Council Member Herman indicated he would like the Long Range Finance Committee to explain if the Wheel Tax would make financial sense and review the different program options the funds would be used for. He explained Council would then need to determine if they would want to take the topic to referendum. He stated he believed there was a $20.00 cap required by State Statutes. Mr. Rohloff indicated there was not a cap but $20.00 was the dollar amount that was commonly used with other municipalities. Council Member Herman stated it would be beneficial to know how many vehicles were registered within the City. He also asked if Long Range Finance could estimate how much money the program would generate and if the money could be placed in an interest bearing account. 10 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Mayor Cummings stated it would need to be determined how active citizen street payment plans would be impacted. Council Member Herman explained it was important to gain citizen input due to situations such as existing special assessment payment plans and those that had been recently paid off. He stated he did not believe the Wheel Tax would generate enough money to eliminate assessments. Council Member Allison-Aasby stated she would bring the questions to the Long Range Finance Committee and provide Council with an update after the committee meeting. Mr. Rohloff asked if the Long Range Finance Committee would need a refresher presentation on the Wheel Tax. Council Member Allison-Aasby explained she would ask the committee members at the next meeting. Mr. Rohloff explained he would provide a copy to the committee members. Council Member Palmeri requested an explanation of what percentage of special assessments were paid at the time they came due. Mr. Rohloff asked when and how Council would prefer to receive the information gathered from the parking study. He stated a presentation had been prepared but it was yet to be determined if it would be provided during a Council meeting or if a workshop would take place. Council Member Herman questioned if there were budget implications related to the presentation. Mr. Rohloff explained there was a combination of budget and policy implications. He stated the policy implications were the most important pieces for Council to understand. Mayor Cummings asked how much time would be needed to accommodate the presentation. 11 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Jim Collins, Director of Transportation, explained the consultants had made policy recommendations, hosted two public input meetings, and had discussion with Parking Utility. He stated the final presentation would be to Council regarding recommendations for off street and on street parking. He explained the policy that would have the most impact was having a paid form of on street parking. He explained the length of the presentation would be dependent on how many questions there were. He stated the consultants could host a workshop and Council could vote on the recommendations at a later Council meeting. He explained in that scenario the consultants would not be available to answer questions during the voting. He stated the consultants could include the presentation as part of resolution that would include their recommendations. Council Member Herman stated he would like the information prior to voting and would like to schedule a workshop. He questioned if there was a hard deadline for the presentation. Mr. Collins indicated there was not a hard deadline but he would need to keep the recommendations in mind for budget considerations. He stated he would prefer a workshop in August or September and would like a decision from Council soon after the workshop. He explained if Council would decide to move forward with the recommendations there would be additional steps including education necessary for implementation. He stated it would be an approximate six months implementation timeline from the time the decision was made. Council Member Herman questioned if the Business Improvement District (BID) had been made aware of the recommendations. Mr. Collins explained the BID had been originally been formed to discontinue paid parking in the past. He stated as the BID evolved they were not able to continue to provide strong support to the Parking Utility. He explained they were presently more of a marketing BID and would like to discontinue paying for the parking and in general were supportive of paid parking and had been actively involved in the consultant process. Mayor Cummings questioned if a 45 minute workshop would be sufficient for the presentation. 12 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY Mr. Collins stated it was dependent on how many questions there were. He explained he could send a copy of the consultants’ most recent presentation to Council so questions could be prepared ahead of time. Council Member Herman suggested the first Council meeting in September. Mr. Rohloff stated the workshop would be scheduled for September 13, 2016 at 5:00 p.m. Allen Davis, Director of Community Development, stated staff had an opportunity to meet with a group of landlords to gather information. He explained they would continue to gather information and discuss best practices. He stated he and staff had been able to answer a majority of the questions raised at previous Council meetings but not all as some questions required more research. He explained if he did not have all the information gathered on August 4, 2016 for the August 10 Council meeting he would request an additional month for research. Mr. Rohloff explained due to schedule conflicts in August and the importance of the Rental Registry and Inspection policy he thought it made sense to wait until September to revisit the ordinance providing Council approved. Council Member Panske stated she supported waiting until September to thoroughly answer all questions. Council Member Herman stated he would support giving staff more time. Mr. Davis stated staff would continue to make progress and provide a progress report to Council during the first Council meeting in August. Council Member Palmeri questioned if the Rental Advisory Board would be included in the extension. Mr. Davis stated yes. Mr. Rohloff stated Joe Ferlo, Director of the Grand Opera House, would like to make a brief presentation during the August 23, 2016 Council meeting previewing the Grand Opera House season. 13 – PCCJ26,2016 ROCEEDINGS OF THE OMMON OUNCIL ULY CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CMA&S OUNCIL EMBER NNOUNCEMENTS TATEMENTS Mayor Cummings presented photographs of the updated City welcome signage. He explained it had been a lengthy project funded completely by the Oshkosh Area Community Foundation. He thanked Steve Gohde for his work on the project. He thanked the Oshkosh Area Community Foundation for their support. Council Member Panske questioned if there was an update on the Mayor’s breakfast. Mayor Cummings stated there would not be a Mayor’s breakfast. He stated there would be a fall event in conjunction with the University. CMAS ITY ANAGER NNOUNCEMENT AND TATEMENTS Mr. Rohloff directed Council to the memo regarding the architectural metalwork that would be completed at the corner of Algoma Boulevard and Congress Avenue. He reminded Council of the Council meeting date change to Wednesday, August 10, 2016 due to the election on August 9, 2016. He explained the beginning of renovation to the Council chambers had begun and would continue to progress. MOTION: ADJOURN (Panske; second, Herman) CARRIED: VOICE VOTE The meeting adjourned at 6:59 p.m. PAMELA R. UBRIG CITY CLERK 14