HomeMy WebLinkAbout05. 16-418AUGUST 23, 2016
16 -418 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD SID TO L & S TRUCK CENTER AND CASPER'S TRUCK
EQUIPMENT FOR 3/4 TON 4WD EXTENDED CAB PICKUP TRUCK
WITH EQUIPMENT FOR WATER FILTRATION DIVISION
($41,548.97)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a new three -
quarter -ton 4WD extended cab pickup truck with equipment for Water Filtration Division;
and
WHEREAS, upon the opening and tabulation of bids for the three - quarter -ton 4WD
extended cab pickup truck, it appears that the following is the most advantageous bid:
L & S TRUCK CENTER
330 N. Bluemound Road
Appleton WI 54912 -1255
Total Bid w/ Trade -In: $32,626.97
WHEREAS, upon the opening and tabulation of bids for the plow, liftgate, backup
alarm and hitch, it appears that the following is the most advantageous bid:
CASPER'S TRUCK EQUIPMENT
700 Randolph Drive
Appleton WI 54913
Total Bid: $8,922.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 541 - 1810 - 1788 -00000 Water Utility - Motor Vehicles
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: August 15, 2016
RE: Award Bid to L &S Truck Center ($32,626.97) and Casper's Truck Equipment ($8,922.00)
for 3/4 Ton 4WD Extended Cab Pickup Truck with Equipment for Water Filtration
Division ($41,548.97)
BACKGROUND
The Common Council allocated $35,000 in the 2016 Major Equipment CIP to replace a 2003 GMC
pickup for the Water Filtration Division. The 2003 pickup requires repairs that exceed the value of the
unit. A new pickup will be more fuel efficient and will comply with current emission standards.
ANALYSIS
Working with Water Filtration Division staff and the Public Works Mechanics Manager, Purchasing
prepared bid specifications for this unit. The bid was posted on Onvia DemandStar. Bids were due
July 28, 2016. The bid tab is attached. Based on the bid review, it was the consensus of City staff that
the sole bids for both the truck and the additional required equipment (plow, liftgate, backup alarm
and hitch) met all the minimum bid requirements and were competitive compared to past bids for
similar vehicles and equipment.
FISCAL IMPACT
As the bid tab indicates, with trade -in the fiscal impact for the sole bids for both the vehicle and
equipment is $41,548.97. Staff will be purchasing additional necessary components for the vehicle
totaling approximately $100 that will be charged to this project, bringing the total fiscal impact of this
vehicle to approximately $41,700.00. The Council had allocated $35,000.00 for this vehicle. The overage
for this award (approximately $7,000.00) will be covered by the approximately $9,000.00 in savings the
City realized from the Full Size Cargo Van bid that Council awarded at their August 9, 2016, meeting.
The bid for this 3/4 Ton 4WD pickup truck will be charged to A /N# 541 - 1810 - 1788 - 00000.
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903 -1130 http: / /www.ci.oshkosh.wi.us
RECOMMENDATION
Purchasing recommends the Common Council award the vehicle bid to L &S Truck Center for
$32,626.97 and the equipment bid to Casper's Truck Equipment for $8,922.00.
Respectfully Submitted,
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Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
BID TAB
3/4 TON 4WD EXTENDED CAB PICKUP TRUCK
FOR THE CITY OF OSHKOSH WATER FILTRATION PLANT
BIDS OPENED JULY 26„ 2016
Total Aggregate $41,548.97 �-�
TRADE
BID
BID WITHOUT
DELIVERY
NAMES OF BIDDERS
BID
2003 GMC Truck
WITH TRADE
TRADE
- - - --
TERMS
L &S Truck Center
2017 Ford F250
102 Days ARO
330 N Bluemound Road
$35,626.97
$3,000.00
$32,626.97
$35,626.97
may be extended
PO Box 1255
due to yellow paint
Appleton WI 54912 -1255
Plow, Liftgate, Backup Alarm
Casper's Truck Equipment
and Hitch
30 - 45 Days ARO
700 Randolph Drive
$8,922.00
$8,922.00
Net 30 Days
Appleton WI 54913
Total Aggregate $41,548.97 �-�