HomeMy WebLinkAbout04. 16-417AUGUST 23, 2016
16 -417 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD SID TO MARIANNE'S ROOFING CO. LLC, DBA W.J.
WOODRUFF ROOFING CONTRACTORS FOR ROOF
REPLACEMENTS FOR PARKS DEPARTMENT ($46,990.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for roof
replacements of several Parks Department facilities; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
MARIANNE'S ROOFING CO. LLC
DBA: W.J. Woodruff Roofing Contractors
279 Forest Avenue
Fond du Lac WI 54935
Total Sid: $46,990.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7214-06635 Property Improvement Fund - Buildings
N�U*w
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: August 15, 2016
RE: Award Bid to Marianne's Roofing Co. LLC, DBA W.J. Woodruff Roofing Contractors for
Roof Replacements for Parks Department ($46,990.00)
BACKGROUND
As the Council may be aware the Facilities Maintenance Division works closely with Specialty
Engineering Group (SEG) to regularly monitor and update the annual Roof Replacement Schedule for
our buildings. Funding for any roof replacements is coordinated through the annual Roofing/HVAC
CIP fund. The 2016 CIP Roof Replacement Schedule has recommended full roof replacement of several
Parks Department facilities, including the Reetz Press Box, the Menominee Park Train Concession, the
Fugleberg Boat Launch, South Park's Shelter 2 & 3 and Spanbauer Field Storage. This recommendation
was based on the age and condition of the roofs. The roofs would be replaced with new asphalt shingle
and the work is expected to be completed by early November.
ANALYSIS
Working with SEG, Purchasing prepared bid specifications for this work. The bid was advertised in
the local newspaper and posted on Onvia DemandStar. Bids were due August 11, 2016. The bid tab is
attached. Based on the bid review, it was the consensus of SEG and City staff that the low bid met all
the minimum bid requirements. In addition, staff recommends the bid alternate for a shingle overlay
of the Reetz Concession building also be included in this award.
FISCAL IMPACT
The low bid for this project with alternate is $46,990.00. This bid, added to SEG's design fees of
$4,900.00 brings the total fiscal impact of this project to $51,890.00. The 2016 Roofing/HVAC Fund has
been allocated $500,000.00. With other committed roofing /HVAC projects to date there will be
approximately $382,000 remaining in this CIP account after this project. This project will be charged to
A /N# 323 - 0130 - 7214 - 06635.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903 -1130 http: / /www.ci.oshkosh.wi.us
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Marianne's Roofing Co. LLC DBA
Woodruff Roofing for $46,990.00.
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
BID TAB
MULTIPLE PARKS SHELTER ROOF REPLACEMENTS
PARKS DEPARTMENT
BIDS OPENED AUGUST 11, 2016
NAMES OF BIDDERS
BID
PREQUAL
BID BOND
Pioneer Roofing LLC
151 Maple Street
$71,460.00
X
X
PO Box 277
Johnson Creek WI 53038
Marianne's Roofing Co LLC
dba Woodruff Roofing
$46,990.00
X
X
279 Forest Ave
Fond du Lac WI 54935