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HomeMy WebLinkAbout_Minutes PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN J14,2016 UNE REGULAR MEETING held Tuesday, June 14, 2016, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Cummings presided. PRESENT: Council Members Lori Palmeri, Steven Herman, Deb Allison-Aasby, Caroline Panske, Benjamin Stepanek, and Mayor Steve Cummings EXCUSED: Council Member Tom Pech, Jr ALSO PRESENT: Mark Rohloff, City Manager; Angela Joeckel, Deputy City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Mayor Cummings asked everyone to rise for a moment of silence in remembrance of those who lost their lives in Orlando, Florida. Council Member Palmeri read the Invocation. The Pledge of Allegiance was led by Council Member Palmeri. P RESENTATIONS Award of Appreciation to Retired Fire Department Lieutenant Francis Mathe John Holland, Community Program Coordinator of the Fire Department and Tim Franz, Fire Chief, presented Retired Fire Department Lieutenant Francis Mathe an Award of Appreciation. Mr. Holland thanked Mr. Mathe for his dedication to fire prevention during his 31 years with the Fire Department and for remaining a fire prevention advocate during the subsequent 19 years. 1 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE 2016 Acanthus Historic Preservation Awards On behalf of The Oshkosh Landmarks Commission, Shirley Mattox presented the 2016 Acanthus Awards. Sandy Prunty and Deb Toman received an award for their efforts in façade rehabilitation, specifically the original leaded transom window, of the commercial structure at 17 Waugoo Avenue, preserving an important architectural element of a circa 1875 commercial storefront. Joel and Katherine Meine received an award for their façade rehabilitation of the Historic Residence at 1540 Algoma Boulevard (Charles Wood House), they preserved the old growth timber and painting a varied color pallet to draw attention to Oshkosh’s cultural heritage. Oshkosh/Winnebago County Housing Authority was awarded for retention and restoration of the Commercial Structure at 522-530 North Main Street. The efforts preserved the integrity of the historic Raulf Hotel and made a positive impact on the current residents. 531 N Main Street LLC received an award for retaining and restoring the interior and exterior of the historic building at 531 N Main Street (Frank Percey Gun and Fur House) and for facilitating its reuse, thereby giving new life and modern purpose to an Oshkosh historic structure. Mayor Cummings thanked the Landmark Commission and all those involved for making the effort to save the history of the community, most recently the Schreiber house. P UBLIC HEARINGS Ordinance 16-276 Approve Zone Change / Evergreen Retirement Community from R-1 Single Family Residence to R-1PD Single Family Residence with a Planned Development Overlay; 1000-1100 Blocks of North Westfield Street & 1100-1200 Blocks of North Eagle Street FIRST READING; LAID OVER UNDER THE RULES CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CA ONSENT GENDA Approval of Bills presented by the Finance Director. Receipt & Filing of Museum Board Minutes from May 5, 2016. 2 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Receipt of Claim filed with the City’s Insurance Company A) John Ruh for alleged damages to his vehicle from a police car B) Joseph Gibson for alleged damages from driving over a pothole (north Bowen Street) C) Amy Prickett for alleged injuries from stepping in a hole at South Park Resolution 16-277 Approve Releasing Easements at 1000 Cumberland Trail (Plan Commission Recommends Approval) Resolution 16-278 Approve Conditional Use Permit for Automobile Towing & Service; 139 East Packer Avenue (Plan Commission Recommends Approval) Resolution 16-279 Approve Amendment to Inspection Services Division Fee Schedule Adding a $25.00 Annual Administration Fee to Contractor Pre-Pay Accounts Resolution 16-280 Approve Resolution to Declare End to Emergency Replacement of Sanitary Sewer Main & Water Main on Washington Avenue at the Canadian National Railroad Crossing Resolution 16-281 Approve Revised State/Municipal Agreement with Wisconsin Department of Transportation for Reconstruction of North Main Street from New York Avenue to Murdock Avenue Resolution 16-282 Award Bid to Capelle Bros. & Diedrich, Inc. for Transportation Department Facility Reconfiguration for Transit Department ($569,280.00) Resolution 16-283 Award Bid to Stannard Cleaners Inc. for Three Year Agreement (2016- 2018) for Dry Cleaning & Laundry Services for Police Department Resolution 16-284 Award Bid to Mechanical Technologies Inc. for Hot Water Boiler Replacement for Waste Water Treatment Plant ($22,440.00) Resolution 16-285 Accept Assistance to Firefighters Grant from FEMA- $181,189.00 with 10% City Contribution of $18,189.00 3 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Fire Chief Tim Franz explained the Fire Department would utilize the Assistance to Firefighters Grant from FEMA to purchase a video conferencing system to interconnect fire stations for training. He explained using the equipment would allow everyone to remain at their stations, thereby keeping response time to incidents consistent. He stated the grant comes with no restrictions. Resolution 16-286 Approve Resolution Determining to Issue $9,850,000 Aggregate Principal Amount of Taxable General Obligation Refunding Bonds, Series 2016C, of the City of Oshkosh, Winnebago County, Wisconsin, in Such Amount, Providing Details, Prescribing the Form of Bond, Awarding the Bonds to the Best Bidder, and Levying Taxes Council Member Herman requested further discussion on the Sewer System Revenue bonds and the Obligation bonds that were sold. Todd Taves, Senior Municipal Advisor Principal from Ehlers, explained that due to a combination of unused under writers discount, a premium, and reduced cost of issuance, the bond size was able to be reduced to $9,850,000. He also noted a negotiation with Moody’s resulted in a $13,500 fee being waived, also contributing to the bond reduction. He stated that initial estimates in January/February had been to save approximately $421,000 but the final savings will be $1,735,343. Resolution 16-287 Approve Resolution Providing for the Issuance and Sale of $10,045,000 Aggregate Principal Amount of Sewer System Revenue Bonds, Series 2016D, of the City of Oshkosh, Winnebago County, Wisconsin, Providing Details, Prescribing the Form of Bond, Awarding Said Revenue Bonds to the Best Bidder, and Providing for the Payment of Said Revenue Bonds and Other Details and Covenants with Respect Thereto. Mr. Taves explained the 2016D Sewer System Revenue bond size was reduced to $10,045,000 due to unused discount, lower cost of issuance, receiving a premium, and the lower interest rates causing the debt service reserve requirement to decrease. The reduced total compared to the original estimate reflects a savings of $864,000. Council Member Herman questioned whether the Long Range Finance Committee had looked at other ways to utilize the favorable rate environment to restructure other debt. Trena Larson, Director of Finance, explained potential refundings were evaluated annually by Ehlers who then propose any issuance that were eligible for refunding. 4 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Council Member Herman asked how many years must pass before refinance can happen. Mr. Taves explained the different pre-payment features present in most General Obligation bonds, as well as the Advance Refunding option. Resolution 16-288 Approve Edward Byrne Memorial Justice Assistance Grant (JAG) for the Police Department ($18,359.00) Dean Smith, Chief of Police, explained the Justice Assistance Grant (JAG) and how Oshkosh would share a portion of the funds with the Winnebago County Sheriff Department. He stated the Police Department would be utilizing their portion of the funds to purchase rifle locks to secure patrol rifles in vehicles, mounting options for body cams and digital recorders. Council Member Herman asked how the use of body cams by officers has progressed. Chief Smith indicated it has been a successful rollout. Council Member Stepanek questioned whether the grant would help alleviate some of the cost to Police Officers who were required to purchase some of their own equipment. Chief Smith indicated that he hoped to get away from that practice and that some of the funds would be used to help purchase needed equipment. Resolution 16-289 Approve Special Event – Silver Star Brands to utilize Menominee Park & Reetz Diamonds for their Team Member Appreciation Day / June 23, 2016 Resolution 16-290 Approve Special Event – Next Level Fitness to utilize Opera House Square for their Yoga at the Market classes / June 25, 2016 through September 3, 2016 (Saturdays excluding July 16, August 20 & 27, 2016) Resolution 16-291 Approve Special Event – John Sakschek to utilize Opera House Square for Franki Jo – Inspiration Celebration series / June 25, 2016 through September 24, 2016 (Saturdays excluding July 16, August 20 & 27, September 10 & 17, 2016) Resolution 16-292 Approve Special Event – Catamaran Racing Association of Wisconsin to utilize Menominee Park near the Beach House & Lakeshore Drive for their Crazy Cats Sailboat Regatta / July 8-10, 2016 5 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Resolution 16-293 Approve Special Event – Oshkosh Elks Lodge #292 to utilize Rainbow Park for their Oshkosh Elks Sheepshead Fishing Tournament / July 16, 2016 Resolution 16-294 Approve Appointments to Boards & Commissions: Oshkosh Housing Authority Traffic Review Advisory Board Grand Opera House Advisory Redevelopment Authority Library Board Public Arts & Beautification Committee Resolution 16-295 Disallowance of Claim by Christopher Lipke Resolution 16-296 Disallowance of Claim by Joseph Gibson Resolution 16-297 Approve Combination “Class B” License, Special Class “B” Licenses, Operator Licenses, Taxi-Cab Driver Licenses & Taxi-Cab Licenses MOTION: ADOPT CONSENT AGENDA (Panske; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings ATOR CTION AKEN ON RDINANCES AND ESOLUTIONS Ordinance 16-298 Approve Closure of Oshkosh Avenue at North Westfield Street Council Member Herman questioned the procedure for notifying citizens of the closure. Mr. Rabe explained the contractor must post message boards at least one week prior to the closure, and the closure would be listed in the weekly traffic restriction update on the website and emailed out. MOTION: ADOPT (Herman; second, Panske) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings) 6 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Resolution 16-299 Approve Annual City Licenses (Renewals) MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-300 Approve License Renewal for Granary Council Member Herman requested an update on the project. Andy Dumke, the developer, indicated that plans were progressing, construction would begin within 30-60 days, and the restaurant should open in October. The Landmarks Comission landmarked the property, and the goal was to preserve the building’s historical appearance. MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-301 Approve License Renewal for Post 1908 MOTION: ADOPT (Palmeri; second, Panske) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-302 Approve License Renewal for Morgan District MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-303 Approve Secondhand Dealer License for Fabulous Finds MOTION: ADOPT (Panske; second, Herman) CARRIED: Ayes (5) Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Council Member Palmeri abstained from the vote as she had an association with Sandy Ziebel, the owner. 7 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Resolution 16-304 Accept Donation of Bridge Lighting on Oshkosh/Congress Avenue Bridge Council Member Herman thanked the foundation for their continued support of the lighting of the bridges throughout the City of Oshkosh. MOTION: ADOPT (Stepanek; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-305 Approve Tax Increment District No. 28 Project Plan; Designate Tax Increment District No. 28 Boundaries; CreateTax Increment District No. 28 Beach Building Redevelopment (Plan Commission Recommends Approval) Gary Gray, 815 W. Linwood Avenue, expressed concerns regarding TIF funding, including considering other funding methods and being provided with additional details and definitions to better understand what the City would be paying. Darryn Burich, Planning Services Manager, explained the benefits utilizing the TIF Project Plan. Council Member Herman asked for Mr. Burich to touch on a few items within the TIF Project Plan. Mr. Burich explained the base values, inflation rate, and how projections were subject to what happens within the market. Council Member Allison-Aasby explained although the TIFs themselves do not come before the Long Range Finance Committee, previously they did review the policies, therefore any future TIF plans would then fit into the previously decided policies. Council Member Palmeri questioned the internal rate of return and assumptions. Mr. Burich and Tim Hess, Invista Analytics LLC, explained the determination of the vacancy rates and the increase of expenses that were discovered, and how these items affect the IRR. Council Member Palmeri asked for clarification on projected rents. 8 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Mr. Hess explained how the data was collected and entered into an econometric model and rents were then projected. Council Member Palmeri questioned what would happen with the project if the group were not granted the TIF. Chet Wesenberg, 146 Algoma Boulevard, stated that they would table the project, and put it up for sale. Council Member Panske questioned if the apartment inspection plan by the City of Oshkosh does go forward, if any amendments would need to be made to reflect the potential expenses they would incur. Mr. Burich explained that no, the cost would be minimal enough that it would not have a significant impact on the expenses. Council Member Herman asked Mr. Wesenberg to further explain the project and the impact of the building’s historical value. Mr. Wesenberg explained the first floor would be incubator office space and a coffee shop; the second and third floor would be luxury apartments. Mayor Cummings voiced his support of the project, and noted that two of the 2016 Acanthus awards went to buildings within the central city. He explained how important it was support developers looking to preserve these historic buildings, otherwise they would eventually disappear. Council Member Palmeri requested Mr. Wesenberg to explain the distinction between a simple shared office space versus an incubator office space. Mr. Wesenberg explained an incubator office space was a low cost office space with a professional atmosphere for start-up companies to be able to work with other professionals and collaborate with them. He was unable to answer what other services might be offered as he explained that was Eric Hoopman’s area of expertise. Council Member Herman stated he felt this was a great reuse project that utilizes locally owned developers reinvesting in the City of Oshkosh. Mr. Burich explained that local projects such as this would not be possible without TIF and the State and Historic Tax Credit. 9 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Council Member Allison-Aasby commented that past experience with out of town buyers had led to building and project deterioration, and compared that experience with the opportunity to have someone within our community reinvest in the building and then utilize it as opposed to selling it. Council Member Palmeri commented on the phenomenal quality of other work that had been done within the City and despite prior reservations and additional questions stated it would be an exciting project. MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-306 Approve Conditional Use Permit for a Mixed Use Development; 240 Algoma Boulevard - Beach Building Redevelopment (Plan Commission Recommends Approval) MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS The Sustainability Board requested a Workshop on ICLEI Milestones. Mr. Rohloff requested the Council Members compare their schedules to the potential workshop dates to ensure there are no conflicts. July 26 was selected tentatively as a date. A Strategic Planning Workshop would be held July 14 8:00 a.m. – 4:30 p.m. at the th Convention Center. Mr. Rohloff explained the Workshop would include input from many different levels of management and supervisors. Council Member Herman asked Chief Smith to give an update regarding the Nickel Bar noise issue, and also, what the Police Department does in general in regards to noise complaints resulting from bars and restaurants located in residential neighborhoods. Chief Smith reported the Police Department was actively monitoring the Nickel Bar. On September 13 of last year, police responded to a complaint regarding a large band at the Nickel Bar. Decibel readings were taken and it was determined the bar was in violation, and they were charged with disturbing the peace. He explained the owners have been cooperative and have actively worked to remain within ordinance by purchasing their 10 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE own noise meter. He stated a neighborhood officer had remained in close contact with the resident in the 600 block of W. 6 Ave who has made multiple calls regarding music and th bands. He explained officers had also shared data collected over a 9 month period with residents to show the decibel readings recorded by the Police Department had remained within allowable readings. Officers had advised citizens to continue to call the Police Department if they have noise complaints, but there were very few calls to date. Officers would continue to monitor the Nickel Bar. Chief Smith also detailed the process of how the Police Department handles noise complaints. He explained the Police Department responds to the complaints, tracks and shares data from noise meters, and assigns an officer to a long term complaint in an attempt to mediate. He stated the goal was to come to an amicable solution between whomever was complaining and the provider of the noise. Officers ensure all data was collected through a noise meter to determine if there is a violation. If there was a violation, businesses would be charged. Mr. Rohloff asked Allen Davis, Director of Community Development, to explain the Frequently Asked Questions document he created in preparation for the Public Hearing for Rental Housing Registration & Inspection Program. Mr. Davis explained that he had provided in Council’s packets the Frequently Asked Questions document that he also intended to put on the Web, and distribute to interested parties. He stated the document addressed questions as well as what the specifics of what the rental inspections would include, fees, and compliance with State Law. Council Member Panske initiated a discussion about separating the Rental Registry from the Rental Inspection program. After input from Council Member Herman, Mr. Davis, and Mayor Cummings, Mr. Rohloff explained that they anticipated motions that may or may not occur, and that Council discussion and a vote would take place the meeting following the Public Hearing, scheduled July 12, 2016. Mr. Rohloff also indicated he would share any input he receives following the meeting of the Apartment Association. Council Member Palmeri requested additional tenant contact prior to the July 12 Council meeting as she stated so far it had mostly been investors weighing in. Mayor Cummings indicated there was a large amount of existing complaints and photographs for reference as well. 11 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE The Public Hearing was scheduled for the following Council meeting. Council Member Palmeri requested a follow-up discussion regarding the 2015 Workshop on Wheel Tax. Mr. Rohloff explained that the Wheel Tax discussion had been set aside after the September 2015 Workshop to give Council time to absorb the information. Council Member Palmeri was given the background on the Workshop and the public feedback that occurred thereafter. Council and Mr. Rohloff determined to put the Wheel Tax topic through the Long Range Finance Committee. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CMA&S OUNCIL EMBER NNOUNCEMENTS TATEMENTS Council Member Herman invited the public to the Community Conversation taking place Tuesday, July 26 from 9-10:30 a.m. to discuss the Community Health Improvement Plan at the Senior Center. CMAS ITY ANAGER NNOUNCEMENT AND TATEMENTS Prior to discussing the Revenue and Expense Statements, Mr. Rohloff reminded everyone of the official dedication ceremony for the Riverwalk, Thursday, June 16 at 4:00 pm. th Mr. Rohloff provided the 2015 Final Revenue & Expense Statements report and the 2016 First Quarter Revenue & Expense Statements report. He noted in the 2016 First Quarter report that ambulance revenues were down, despite the number of calls remaining consistent or even greater than in the past. He cited a combination of items causing this, primarily private pay/uninsured citizens, and an aging population. He explained he wanted to call attention to this and keep it on radar, as they are sensing a trend, despite it being early in the year. 12 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE MTGICS(CM’O,CH) OTION O O NTO LOSED ESSION ITY ANAGERS FFICE ITY ALL MOTION: THE COUNCIL MAY CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE MID-YEAR REVIEW OF THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURISDICTION AND EXERCISES RESPONSIBILITY. (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings MOTION: ADJOURN (Panske; second, Cummings) CARRIED: VOICE VOTE The meeting recessed at 8:02 p.m. ANGELA J JOECKEL DEPUTY CITY CLERK 13