HomeMy WebLinkAbout19. 16-380JULY 26, 2016 16 -380 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE FROM CLAREY'S SAFETY EQUIPMENT
INC. OF HAZARDOUS MATERIALS WIRELESS METERS FOR
OSHKOSH FIRE DEPARTMENT ($45,007.68)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh Fire Department is a participating team agency
of the State of Wisconsin Hazardous Materials Team Network; and
WHEREAS, the State of Wisconsin has recommended that all teams utilize RAE
meters and wireless platform to ensure interoperability between teams; and
WHEREAS, the City of Oshkosh Municipal Code permits the purchase of
equipment without formal bidding when standardization or compatibility is the
overriding consideration in the purchase.
NOW, THEREFORE, BE IT RESOLVED that the proper city officials are hereby
authorized and directed to enter into an agreement for the purchase of RAE wireless
meters and associated equipment and platform for the Oshkosh Fire Department with:
CLAREY'S SAFETY EQUIPMENT, INC.
3555 Ninth Street NW, Suite 200
Rochester MN 55901
Total Cost: $45,007.68
Money for this purpose is hereby appropriated from:
Acct. No. 217- 0230 - 6537 -20552 Fire / Safety — Safety Equipment Hazardous Materials
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: July 15, 2016
RE: Approve Purchase to Clarey's Safety Equipment Inc. for Hazardous Materials Wireless
Meters for Oshkosh Fire Department ($45,007.68)
BACKGROUND
The Oshkosh Fire Department's Hazardous Materials Team utilizes RAE handheld wireless meters to
monitor air quality during responses to detect for any hazardous materials. The current stock of these
meters is no longer supported by the manufacturer for maintenance or replacement parts. The Fire
Department is a participating team agency of the State of Wisconsin's Hazardous Materials Team
Network. The State of Wisconsin has recommended that all teams utilize the RAE meters and wireless
platform to ensure interoperability amongst the teams. The RAE meter platform was chosen by the
State of Wisconsin based on their proven track record of reliability and ease of use. Given that the Fire
Department has used the RAE meter platform for the last 15 years our Hazardous Materials Team
members are very comfortable with operating both the meters and the associated software.
ANALYSIS
Purchasing has confirmed that Clarey's Safety Equipment in Rochester, Minnesota is the exclusive
authorized wireless dealer for RAE Systems by Honeywell equipment for the State of Wisconsin. Based
on all this information Purchasing believes this purchase provides a standardization /sole source
consideration that is an acceptable exception to the formal competitive bidding process as listed in our
purchasing ordinance. As such, attached is Clarey's Safety Equipment cost proposal for the new
meters. As the Fire Department has already purchased one -time licensing costs for eight RAE meters
the proposal only requires licensing costs for two meters, saving $8,000.00. Given that they can no
longer be maintained or repaired, the current stock of meters will be disposed of once the new meters
are ready to be implemented.
FISCAL IMPACT
The total fiscal impact of these new meters and onetime license costs will be $45,007.68 per the attached
cost proposal. The equipment will be purchased from the Oshkosh Fire Department's HazMat
Operating Budget A/N #: 217 - 0230 - 6537 - 20552. This account is funded solely through contracts with the
State of Wisconsin for providing these services.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http: / /www.cl.oshkosh.wi.us
RECOMMENDATION
Section 12 -11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12 -11 of the Municipal Code and with approval by the City Manager,
Purchasing recommends the Common Council approve this purchase from Clarey's Safety Equipment
Inc., 3555 Ninth Street NW, Suite #200, Rochester, MN 55901 in the amount of $45,007.68.
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
Clarey's Safety Equipment, Inc.
3555 Ninth Street NW, Suite #200
Rochester, MN 55901
507/289 -6749 or 800/558 -8009
Fax 5071289 -5213
Celebrating our 401h Anniversary
❑ ORDER 0 QUOTE
DATE
02/23/16
ACCOUNT #
1 — RAE PN #S01- 1000 -000 (ProRAE Guardian Tier 1 Lifetime License)
BILL TO:
4 — RAE PN #MBB3- A1C1112E -420
CUSTOMER:
OSHKOSH FIRE DEPARTMENT
(MultiRAE Wireless Monitorw/ 10.6 ppm- PID,LEL,CO,H2S,02,Pump, Data Logging)
ADDRESS
101 Court Street
2 — RAE PN# MBC3 -A1 C1 REZ -420
CITY /STATE /ZIP
Oshkosh, WI 54901
(MultiRAE Pro Wireless w/ Gamma,10.6 PID,LEL,CO,H2S,02,Pump, Data Logging)
CONTACT NAME:
John Ziemer
2 — RAE PN #M01- 0308 -000
PHONE:
920- 236 -5295
EMAIL
ljziemer@ci.oshhkosh.wi.us
CELL:
SHIPPING CHARGES QUOTED I
No Charge
FROM: I TODD CLAREY I Clare 's Safety Equipment, Inc
NUMBER OF PAGES: 1
WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING EQUIPMENT:
QUANTIT PART NUMBER I DESCRIPTION
JUNIT PRICEI
AMOUNT
1 — RAE PN #S01- 1000 -000 (ProRAE Guardian Tier 1 Lifetime License)
$250.00
4 — RAE PN #MBB3- A1C1112E -420
(MultiRAE Wireless Monitorw/ 10.6 ppm- PID,LEL,CO,H2S,02,Pump, Data Logging)
$3,731.00 per
$14,924.00
2 — RAE PN# MBC3 -A1 C1 REZ -420
(MultiRAE Pro Wireless w/ Gamma,10.6 PID,LEL,CO,H2S,02,Pump, Data Logging)
$4,822.40 per
$9,644.80
2 — RAE PN #M01- 0308 -000
(MultiRAE Truck Mount Cradles)
$316.80 per
$633.60
2 — RAE PN #M020- 21112 -141
(QRAE 3 Diffusion Monitors w/ LEL,C0,02,HCN,Data Logging)
$737.44 per
$1,474.88
2 — RAE PN #M020- 0303 -000
(QRAE 3 Truck Mount Cradles)
$246.40 per
$492.80
4 — RAE PN #G02 -B614 -100
(ToxiRAE Pro Wireless CL2 Monitor w/ Data Logging & Charger Cradle
$633.60 per
$2,534.40
2 — RAE PN #029 - 0695 -000
(RAELink 3 Wireless Mesh Programmable Modem)
$2,550.00 per
$5,100.00
1 — RAE PN#F04-A21 1 -100 (EchoView Host Closed Loop Wireless Controller
$1,161.60
1 — RAE PN #T02- 0107 -000 (AutoRAE 2 Host Controller Test & Calibration Unit)
$1,628.80
4 — RAE PN #T02- 0103 -000
(AutoRAE 2 / MultiRAE Cradle for Automated Cal Station)
$1,364.00
$5,456.00
1 — RAE PN #T02- 0203- 000 (Auto RAE 2 QRAE 3 Cradle for Automated Cal Station)
$968.00
1 — RAE PN# T02- 0003 -000 (AutoRAE 2 / ToxiRAE Pro Cradle for Automated Cal Station)
$739.20
Shipping N/C
TOTAL $45,007.68
07/19/16 9:25 AM