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HomeMy WebLinkAbout04. Common Council MinutesPCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN M10,2016 AY REGULAR MEETING held Tuesday, May 10, 2016, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Cummings presided. PRESENT: Council Members Benjamin Stepanek, Tom Pech, Jr., Lori Palmeri, Steven Herman, Deb Allison-Aasby, Caroline Panske, and Mayor Cummings ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Council Member Stepanek read the Invocation. The Pledge of Allegiance was led by Nora Flanigan and Brynn McCartney from Merrill Elementary School, and Paige Wilson and Emily Leverance from Merrill Middle School. P UBLIC HEARING Resolution 16-221 Approve Final Resolution for Special Assessments for Storm Sewer Laterals / Various Locations MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings Resolution 16-222 Approve Final Resolution Vacating Portion of Northwestern Avenue East of Madison Street (Plan Commission Recommends Approval) MOTION: ADOPT (Panske; second, Herman) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings CSC ITIZEN TATEMENTS TO OUNCIL Gary Gray, 815 W. Linwood Avenue, stated that the Council previously approved a policy of recognizing neighborhood associations, the Agenda had two neighborhood issues being 1 PCC–M10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY addressed. He recommended a proclamation to recognize all neighborhoods in the City because they are important to the City’s overall well-being. He stated this would not cost much money but would show a commitment by the Council. Steve Barney, 1335 Summit Avenue, stated he was looking for the meeting minutes from the Long Range Finance Committee on the City’s website, but he was only able to find meeting agendas. Whereas other committees have both an agenda and meeting minutes. Council Member Pech stated the Long Range Finance Committee was working with the IT Department to get the meeting minutes onto the website. Upcoming Committee meeting minutes were expected to be on the website, and historical meeting minutes will be on the website as time permits. He then stated it was the intent to have all of the minutes for the different Commissions and Boards on the City’s website. CA ONSENT GENDA Approval of Bills presented by the Finance Director. Receipt of Claim filed with the City’s Insurance Company A)Phoenix Loss Control on behalf of Time Warner Cable for alleged damages to underground cable at Bernheim Street & Montclair Place Resolution 16-223 Approve Healthy Neighborhood Initiative Funding through TID #7 Gary Gray, 815 W. Linwood Street, questioned when the Council would discuss the impact of closing the TIF, and what would be done with any residual funds. Council Member Allison-Aasby stated that the topic was addressed in last year’s budget cycle, and she anticipated the topic to be revisited with this year’s budget. Council Member Pech stated the topic was also discussed at the prior week’s Long Range Finance Committee meeting. Council Member Herman asked why this was extended for a year, and what was happening with the funds. Allen Davis, Director of Community Development, stated TID #7 had performed very well, and the State had given the City the option to extend TID’s for one year with the purpose of 2 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY supporting healthy neighborhood initiatives. He explained this was with other TIFs in the past, and residual funds were used for GO EDC. Resolution 16-224 Approve Land Disposition of South Portions of Vacated Northwestern Avenue to YMCA (Plan Commission Recommends Approval) Resolution 16-225 Award Partial Bid to Michel’s Foundations Alt 2, Work Unit C; Bulk Head Wall West of Oregon Street ($1,413,200.00) Resolution 16-226 Authorize Submittal of Department of Natural Resources Stewardship Grant Application for Riverwalk Improvements on Morgan District Property, Adjacent to Oregon Street Bridge (Jeldwen West of Oregon) The Council discussed Resolutions 16-225 and 16-226 together. Council Member Pech asked where the funding for Resolution 16-225 would be coming from, and for an explanation of Resolution 16-226. Allen Davis, Director of Community Development, stated that the City received a grant last year for the Riverwalk, east of Oregon Street, and that the work came in under budget. Because of that the City requested from the State, and were given permission from the DNR, to use some of the grant money to improve the Riverwalk on the west side of Oregon Street. He explained currently only the sheetpile had been paid for with the residual funds, so a new grant application was being submitted to finish the Riverwalk on the west side of Oregon Street. Council Member Pech stated that the State was kind to the City for this project. Mr. Davis stated that the State had been generous, and had assisted with projects and economic development. Resolution 16-227 Award Bid to Jefferson Fire & Safety Inc. for three (3) Ambulances for Fire Department ($583,350.00) Council Member Herman asked for an explanation regarding the fact that traditionally the City had taken the lowest bid; however, the lowest bid did not meet the necessary requirements. 3 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Tim Franz, Fire Chief, stated that specs were developed through a committee to set requirements and features necessary for the ambulances. He explained bidders were given an opportunity to make equivalent substitutions where appropriate. He stated the lowest bid did not meet some of the critical components for the ambulances. Chuck Hable, Fire Battalion Chief, stated the lowest bid did not meet the necessary requirements for: lifetime structural warranty, grab rails, heating and ventilation, and exhaust ventilation. The difference to the next bidder was about $9,000.00, and the Fire Department felt that the bid that meet the requirements would allow the Fire Department to keep the ambulance active for approximately 10 years, then use the ambulance as a secondary or reserve ambulance. He explained in the future the Fire Department may look at modular boxes so only the chassis would need to be replaced. Council Member Pech applauded the Fire Department for being frugal, not cheap, when looking at the ambulance bids. Resolution 16-228 Approve Contract with Wisconsin Department of Agriculture, Trade & Consumer Protection (DATCP) for Petroleum Tank Inspections Resolution 16-229 Partial Allowance of Claim / Refund of Property Taxes for 2014 / Partial Rescission of Property Taxes / Oshkosh Door Company for Property Located at 2501 Universal Street Resolution 16-230 Approve Releasing Public Utility Easements at 1000 Cumberland Trail (Plan Commission Recommends Approval) Resolution 16-231 Approve Granting Utility Easements & Release Storm Sewer Easement; 400 Block Marion Road (Plan Commission Recommends Approval) Resolution 16-232 Approve Conditional Use Permit / Planned Development for a Community Garden; East Side of the 600 Block of Grove Street (Plan Commission Recommends Approval) Council Member Palmeri asked if there was a maintenance agreement. Allen Davis, Director of Community Development, stated the City was working with the Neighborhood Association on the project. 4 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Ben Krumenaur, 650 Grove Street, stated that on behalf of the Neighborhood Association they were committed to maintaining the full length of the property. Resolution 16-233 Approve Submitting Municipal Flood Control Grant Program Application Resolution 16-234 Approve Amended Special Event – The Alzheimer’s Association of Greater Wisconsin / Utilize UWO Oshkosh Kolf Center & City streets for their Alzheimer’s Association Walk to End Alzheimer’s / September 18, 2016 Resolution 16-235 Approve Special Event - Fishing for Freedom / Utilize Rainbow Park for their Fishing for Freedom event / May 21, 2016 Resolution 16-236 Approve Appointments for the following Boards & Commissions: Bicycle & Pedestrian Advisory Committee Committee on Aging Convention & Visitors Bureau Long Range Finance Committee Grand Opera House Board Housing Authority, Landmarks Commission Parking Utility Commission Parks Advisory Board Plan Commission Police & Fire Commission, Redevelopment Authority Sustainability Advisory Board Traffic Review Advisory Board Transit Advisory Board Resolution 16-237 Approve Special Class “B” Licenses, Transfers of Combination “Class B” License, Class “A” Fermented Malt License, Agent Change Combination “Class B” License, Class “B” Fermented Malt License & “Class C” Wine Licenses, Operator Licenses & Taxi-Cab Driver Licenses 5 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY MOTION: ADOPT CONSENT AGENDA (Pech; second, Panske) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings ATOR CTION AKEN ON RDINANCES AND ESOLUTIONS Ordinance 16-238 Amend, Repeal & Recreate Various Sections of the Municipal Code Pertaining to Weights & Measures Chapter 29 MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings Ordinance 16-239 Designate Yield Right of Way Intersection at Wellington Avenue & Mockingbird Way MOTION: ADOPT (Panske; second, Stepanek) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings Council Member Herman stated the Traffic Review Committee approved this request, and by the Neighborhood Association in that area. He explained the City was working with the Neighborhood Associations to meet their requests for action. Ordinance 16-240 Approve Detachment of Territory; Zillges (Plan Commission Recommends Denial; Staff Recommends Waiving Rules for Second Reading & Recommends Denial Following First Reading) MOTION: SUSPEND RULES (Pech; second, Allison-Aasby) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings MOTION: ADOPT (Herman; second, Panske) CARRIED: Ayes (0) Noes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings Jim Erdman, 2492 Hickory Lane, Chair of the Town of Oshkosh Board. He stated the petitioner went to the Town of Oshkosh Board to request a detachment of the property from 6 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY the City of Oshkosh to the Town of Oshkosh. At the Town meeting on May 9, 2016, the request was unanimously approved by the Town’s Board. (Mr. Erdman presented a copy of the Town’s Resolution to the City Clerk.) He stated the City surrounds the entire area, except the Fountain Tavern and a piece of homestead property, which was still a part of the Town of Oshkosh. He explained the history of how the City came to develop the land, and that there was not a formal property agreement between the City and the Town for this section of land. He stated the property owner was misled into believing that the property would not be assessed when the street project came in. He stated the property does not need City services or water, and the Sheriff’s Department patrols the area. The property owner, which was a landscaping business, wished to detach and return to the Town. He stated that the property owner would continue to pay the same school taxes, whether they were in the City or the Town. Given the amount that the property owner would have to pay for the assessment there was a chance that the business would be lost. He then stated detaching the property from the City would not impact the City’s development to the north or west. Tom Zillges, 3815 Shorebird Court, stated he currently pays $42,000.00 per year in taxes for storm water runoff, and would pay $60,000.00 in taxes next year for the street improvement. He stated since his property became part of the City, he had paid in excess of $800,000.00. He explained the competing landscape businesses in the Town of Oshkosh pay less than $4,000.00 in taxes, and he was not able to continue to pay a considerable tax amount while remaining competitive in the market. Council Member Herman stated he was appreciative of Mr. Zillges addressing his concerns, and for annexing his property to the City. He then asked if the reason for requesting the detachment was because of the upcoming assessment. Mr. Zillges stated the request to detach from the City was due to the high taxes he had paid, and he wanted to remain competitive in the market. Council Member Pech stated he had similar concerns as Council Member Herman, due to the property had been annexed for 25 years. Council Member Panske asked for clarification of what would happen to the street project if the property was detached. Mr. Rabe stated the project would move forward, but the costs that would be assessed would have to be absorbed. 7 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Council Member Panske asked if the Town would financially contribute to the project. Mr. Erdman stated the Town would not assess for road work, it may be something that could be done in the future if there was intense development, but the Town did not do projects with intense sewer and water services. Council Member Pech asked about the effects of detachment of the territory. Allen Davis, Director of Community Development, stated the detachment proposal would make planning for services and improvements more difficult; there would be a large parcel of land that would not be coordinated because it was in the Town of Oshkosh. Mayor Cummings stated he was on the Plan Commission, and the consensus was that the detachment would be poor planning. Council Member Allison-Aasby asked how long the improvements had been a part of the comprehensive plan. Mr. Rabe stated the improvements had been in the comprehensive plans for at least five to six years to assist with sanitary sewer issues. Mr. Rohloff, stated as the planning progressed the staff realized there needed to be coordination with the sanitary sewer, and storm water issues in the area. He explained there would be no assessment for the sanitary sewer, only the street. Council Member Herman asked about the assessment for the mobile home park. Mr. Rabe stated the assessment was based on front footage of larger parcel, and was calculated in accordance with the assessment rate. He explained the park was assessed as a whole, then the owners determine how to divide the cost among the park residents. Council Member Herman asked if others were being assessed for the project, not just Mr. Zillges’ property. Mr. Rabe confirmed others were being assessed. Council Member Palmeri questioned when Mr. Zillges was notified of this project. 8 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Mr. Rabe stated notices were sent in fall 2015. Council Member Herman asked if there was a public hearing. Mr. Rohloff stated CIP (Capital Improvement Program) and special assessment hearings were held. Mr. Zillges stated the sanitary sewer was in excess of 30 feet deep, if there was any road settling the Public Works Department informed him would be proration. Mr. Rohloff stated asphalt was being used for the street, which was guaranteed for 15 years, although it may actually last longer. Mr. Zillges asked if the street would be guaranteed for 25 years. Mr. Rohloff reiterated the guarantee was for 15 years. Council Member Allison-Aasby stated the Council discusses economic development, and this business had contributed to the City’s economic development. The motivation for the detachment request seemed to be about the assessment more than anything. She explained that considering this request to detatch would result in poor planning. She stated she would vote against the detachment, but wanted Mr. Zillges to understand the Council did consider his request. Resolution 16-241 Approve Annual City Licenses (Renewals) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings Resolution 16-242 Approve Weights & Measures Fee Schedule MOTION: ADOPT (Allison-Aasby; second, Palmeri) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings Resolution 16-243 Support Wisconsin Department of Transportation’s Application for Section 5339(b) Federal Grant Program Funding for Bus Replacements 9 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, Mayor Cummings Mayor Cummings asked for an explanation of the resolution. Jim Collins, Director of Transportation, explained this supported the application for a competitive grant for bus replacement, about $266 million available nationwide, and the WI DOT was putting forth the application. He informed the Council that the bus fleet currently was ten, 2003 busses, which were beyond their useful life, so this would be an opportunity to receive funding for replacement busses. He stated the Council’s support would be helpful when the grant application was submitted. Council Member Palmeri questioned if the replacement busses would be diesel. Mr. Collins confirmed that the busses would be diesel. Council Member Pech stated that the grant would bring federal tax dollars back to the City. CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS Mr. Rohloff reminded Council of the Strategic Planning Workshop scheduled July 14 8:00 th a.m. – 4:30 p.m. at the Convention Center. Council Member Herman asked for an update on the TIFs, how many were remaining, and the future interests. Mr. Rohloff stated the audit was just closing out, and that information would be provided to the Council. Council Member Palmeri asked if the report would include the number of jobs tied to each TIF. Mr. Rohloff stated the number of jobs tied to each TIF was not easily answered, but those numbers would be obtained and provided to the Council. Council Member Pech stated job creating and job retention should be considered. 10 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Mayor Cummings stated Rental Housing Program Workshop on May 24 after the Council th Meeting would be approximately an hour and a half. Mr. Rohloff stated a packet of information would be provided to the Council containing the draft ordinance, and information regarding what other municipalities are were doing. Mayor Cummings stated the packet of information was accumulated from numerous meetings with staff, UW Oshkosh, and community stakeholders. The delay was due to waiting for impact of state legislation. CMA&S OUNCIL EMBER NNOUNCEMENTS TATEMENTS Council Member Pech stated a rain barrel workshop would be held at the Masonic Temple, there was an opportunity to build your own rain barrel, and community members may receive credit for stormwater. Mr. Rabe confirmed that community members may receive credit. Council Member Herman stated there would be a meeting for the public to provide information pertaining to the bike lanes on Irving Avenue on May 23, 2016 at 5:00 p.m. in room 404 at City Hall. CMAS ITY ANAGER NNOUNCEMENT AND TATEMENTS Mr. Rohloff announced the recognition of the Historic Jackson Drive Neighborhood Association. He stated if a neighborhood group had interest in becoming a neighborhood association they should contact the City Planning Staff. Mr. Rohloff started AECOM Technical Services, Inc had been hired to perform environmental investigation for the Marion Road Water Tower Site. He also stated that AECOM had been hired to provide maintenance and support to the landfills within the City. Mr. Rohloff stated the results of the Citizen Survey had been provided. He explained this was completed by masters students at UW – Oshkosh. He covered the highlights that included quality of life, quality of services, and highest quality recycling, signage, and refuse. He stated some of the lower ranked areas may be ranked that way because of lack of responses by citizens in those areas. The gap analysis shows the gap between the importance of the services and the quality of the services. He then stated the areas where 11 – PCCM10,2016 ROCEEDINGS OF THE OMMON OUNCIL AY there was a large gap may be an indication of lack of citizen responses to those particular areas. Council Member Pech stated the lack of responses indicated the importance of getting the City’s message into the community, and informing the community of the economic development and revitalization. Mr. Rohloff explained that economic development ranked high and low. He stated the survey questions related to the comprehensive plan; one question in particular, “does the City do enough to keep and attract young professionals,” needed to be a priority, but a solid middle ground answer was received, which means the City had work to do. He encouraged the Council to read the study, as it provides a good representation and information from the community. Council Member Palmeri asked about the small minority representation in the survey, and how this was being addressed in the future. Mr. Rohloff stated that issue needed to be addressed, and that had been increasingly pointed out by the students. Mayor Cummings stated the demographics of the community had not changed in the history of the survey. Council Member Pech stated the survey was available on the City’s website under the, “Hot Topics,” link. MOTION: ADJOURN (Allison-Aasby; second, Herman) CARRIED: VOICE VOTE The meeting adjourned at 7:33 p.m. PAMELA R. UBRIG CITY CLERK 12 PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN M24,2016 AY REGULAR MEETING held Tuesday, May 24, 2016, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Cummings presided. PRESENT: Council Members Benjamin Stepanek, Tom Pech, Jr., Lori Palmeri, Steven Herman, Deb Allison-Aasby, Caroline Panske, and Mayor Cummings ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Council Member Pech read the Invocation. The Pledge of Allegiance was led by Farhana Amin and Cooper Snell from Lakeside Elementary School; and Faysal Amin and Colby Snell from South Park Middle School INTRODUCTION OF CITY STAFF Mr. Rohloff introduced Jake Timm, Operations Coordinator for Oshkosh Media. PRESENTATIONS Bill Wyman, 1373 Waugoo Avenue, and Reni Lynch, 1265 Huron Court, Board Members for Greater Oshkosh Healthy Neighborhoods Incorporated (GO-HNI), made a presentation about GO-HNI. He stated what is now GO-HNI had previously been a part of Neighborworks Badgerland, which was based out of Kenosha and Racine. He explained now that GO-HNI was its own entity the organization was solely concentrating on the City of Oshkosh. GO-HNI is focused on; working with neighborhoods to develop and work with neighborhood associations; to purchase deteriorating property, redevelop it, and then sell the property; and in the future purchase rental properties. He stated within the last few years GO-HNI had purchased properties from the City, redeveloped the properties, and then sold the properties for a profit. He stated GO-HNI’s funding would be one-third from the government and two-thirds from private funding, creating a public / private partnership. He explained fundraising efforts would be concentrated on two areas, operations, and home redevelopment. He stated currently the fundraising goal was 1 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY $200,000.00, for redeveloping properties. He explained GO-HNI’s business plan included assisting the 12 current neighborhood associations to grow and thrive, creating and developing six more neighborhood associations, community development, and redeveloping properties. He stated their long term plan was to manage rental units within the community. He then stated GO-HNI’s application was classified as a 501(c)3, non- profit, and they were awaiting final approval. Council Member Palmeri asked how GO-HNI will manage the issue of transparency, and making that information available to the public. Mr. Wyman stated GO-HNI was primarily private funded, so open meetings laws did not apply; however, they do want to be somewhat transparent. He explained GO-HNI would want to keep some business dealings private would be for property acquisition. Council Member Palmeri asked for clarification regarding asset management, specifically, the $200,000.00, fundraising goal, and whether those funds were related to the acquisition of property. Mr. Wyman stated the $200,000.00, was meant to be raised relating to the acquisition of property. Council Member Palmeri asked how the neighborhood associations would meet the requirements of the City’s recognition policy. Mr. Wyman stated on the neighborhood association forms there were certain requirements that the City had for that association to meet. He explained once an association had been approved there were options the City could offer in terms of grants. Council Member Palmeri asked if the neighborhood association’s approval would be done by City staff or GO-HNI. Mr. Wyman stated quarterly reports would be provided to the Council showing this type of information. Council Member Palmeri asked if geographical target areas had been determined yet. Mr. Wyman stated geographical target areas had not been determined. GO-HNI was focused on issues in the City at this time, and there was an opportunity to move into the greater Oshkosh area in the future. 2 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Council Member Palmeri asked if there would be a report to measure the success of their programs. Ms. Lynch confirmed GO-HNI would be tracking the measurability of the success of the GO-HNI programs. CSC ITIZEN TATEMENTS TO OUNCIL Todd Schelfhout, 3784 Oregon Street, stated he was a resident of Black Wolf, and he lived across from Generac Power Systems, Inc. He stated starting in October of 2015, he had been woken up throughout the night by noise from Generac, and within the last week a constant buzzing noise had been coming from that business. He was informed that a barrier was going to be put up in June; however, that may not reduce the sound. He encouraged the City and Generac to discuss a feasible resolution to the constant noise issue. Kathleen McMann, 614 W. 6 Avenue, stated the Nickle Bar, located at 1413 Ohio Street, th was located in her neighborhood. She explained throughout the past few years bar bands perform May through October on Thursday, Saturday, and Sunday from 4 p.m. to 10 p.m., or later. She had asked the police department to check the noise level, which had been done; however, the volume is just within the allowed limits of the noise ordinance. She wanted to voice her concern to the Council regarding this matter, because she had been told there was nothing that could be done regarding the noise level. Mr. Rohloff stated he would talk with Police Chief Smith regarding Ms. McMann’s concerns and have someone get back to her. Council Member Panske encouraged Ms. McMann to talk with the owners of the Nickle Bar. Dean Smith, Police Chief, stated the police department would look into the problem, and would try to work with the parties to get an agreeable solution for everyone. CA ONSENT GENDA Approval of Bills presented by the Finance Director Receipt & Filing of Museum Board Minutes from April 7, 2016 3 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Receipt of Claim filed with City’s Insurance Company A) Christopher Lipke for alleged sewer backup on Portside Court Resolution 16-244 Approve Spot Blight Designation; Authorize Redevelopment Authority to Accept Donation of Property at 458 West 6 Avenue (RDA th Recommends Approval) Resolution 16-245 Approve Amendment to Professional Service Agreement with AECOM for Riverwalk Extension West of Oregon Street ($113,000.00) Resolution 16-246 Approve Conditional Use Permit & Planned Development for a Limited Venue Festival Site; Southwest Corner of Ripple Road & South Washburn Street (Plan Commission Recommends Approval) Resolution 16-247 Approve Sidewalk, Traffic Signal & Conduit Easements; Oshkosh Avenue & North Westfield Street (Plan Commission Recommends Approval) Resolution 16-248 Approve Sidewalk, Access, & Facilities Easements; Arboretum Drive, Congress Avenue & Summit Avenue (Plan Commission Recommends Approval) Resolution 16-249 Award Bid to Oshkosh Industrial Roofing & Sheet Metal for Riverside Cemetery Office Roof Replacement for Cemetery Division ($54,126.00) Resolution 16-250 Award Bid to Bezio Animal Control for Three Year Agreement (2016- 2018) Nuisance Animal Trapping for Storm Water Utility (estimated $21,400.00) Resolution 16-251 Award Bid to Stepp Equipment Co. for two (2) 31 cubic yard compaction side loading body & chassis units for Recycling Division ($416,190.00) Resolution 16-252 Award Bid to HD Supply Waterworks for 2016 Water Materials & Brass Goods for Water Utility Division (estimated $90,700.26) Resolution 16-253 Award Bid for Public Works Contract No. 16-20 to Wood Sewer & Excavating, Inc. for Storm Sewer Laterals / Various Locations ($213,804.00) 4 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Resolution 16-254 Approve Engineering Services Agreement with CH2M Hill Engineers, Inc. for Water Filtration Plant Electrical Study ($86,800.00) Resolution 16-255 Approve Amendment to Engineering Services Agreement with Brown & Caldwell for Development of a Storm Water Management Plan for the Fernau Avenue Area Watershed ($30,662.00) Resolution 16-256 Approve Amendment to Engineering Services Agreement with Brown & Caldwell for Design & Bid Support for the Fernau Avenue Watershed ($13,206.00) Resolution 16-257 Approve Resolution Determining to Issue $7,950,0000.00 Aggregate Principal Amount of General Obligation Corporate Purpose Bonds, Series 2016A, of the City of Oshkosh, Winnebago County, Wisconsin, in such amount, providing details, prescribing the form of bond, awarding the bonds to the best bidder & levying taxes Resolution 16-258 Approve Resolution Determining to Issue $4,700,000.00 Aggregate Principal Amount of General Obligation Promissory Notes, Series 2016B, of the City of Oshkosh, Winnebago County, Wisconsin, in such amount, providing details, prescribing the form of note, awarding the notes to the best bidder & levying taxes. The Council discussed Resolutions 16-257 & 16-258 together. Council Member Pech asked for an explanation of the revision in the amounts borrowed. Trena Larson, Director of Finance, stated both General Obligation bonds and notes were sold at market on May 24, 2016. Todd Taves, Ehlers, stated a full report was provided prior to the Council meeting. He explained Series 2016A bonds were sold at a 2.41% interest rate. He stated different factors resulted in the lower bond amount, the City’s proceeds amount was reduced by $100,000.00, due to a capital project not going forward, and most of the balance of savings was due to the bid premium and lower cost of issuance; about $450,000.00 less than estimated. He explained the City would also realize savings from refunding of promissory notes at a 1.7% interest rate. He stated this was reduced due to $50,000.00 no longer being needed, and the balance of reduction was due to bond premium and lower issuance costs. 5 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Council Member Panske asked if the investor ratings fee was applied to every bond issuance. Mr. Taves stated this fee was paid every time the City goes to market. Mr. Rohloff stated the fee was usually based on the size of issuance, there were some savings on the fee due to lower issuance. Mr. Taves stated the fee was more than earned back over issuing as a non-rated bond, and there was a benefit in market receptivity to the issue. Resolution 16-259 Approve Special Event – Life Promotions to utilize Sunnyview Expo Center for their Lifest event / July 7 - 10, 2016 Resolution 16-260 Approve Special Event – Friends of the Oshkosh Seniors Center (FOSC) to utilize South Park for their Food Truck Friday event / August 5, 2016 Resolution 16-261 Approve Special Event – Bear Creek Foods LLC DBA Greater Wisconsin Outdoor & Sportmans Festival to utilize Sunnyview Expo Center for their Greater Wisconsin Outdoor & Sportsman Festival / August 12-14, 2016 Resolution 16-262 Approve Special Event – Color Vibe 5K to utilize Experimental Aircraft Association (EAA) grounds for their Color Vibe 5K / August 20, 2016 Resolution 16-263 Approve Special Event – Oshkosh Senior Softball to utilize Reetz Diamonds at Menominee Park for their Badger Senior Classic Senior Softball Tournament / September 8 – 11, 2016 Resolution 16-264 Approve Special Event – ReTh!nk Addiction Run to utilize Solutions Recovery Inc., Menominee Park & City streets for their ReTh!nk Addiction Run / September 10, 2016 Resolution 16-265 Approve Special Event – Josh Bryant to utilize South Park for the Stellmacher Bryant Wedding / September 17, 2016 Resolution 16-266 Approve Block Party Request – Teri Weyenberg to utilize W. Bent Avenue for their neighborhood block party / July 9, 2016 6 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Resolution 16-267 Approve Block Party Request – Susan Ames to utilize Walnut Street for their neighborhood block party / August 13, 2016 Resolution 16-268 Approve Appointments for the following Boards & Commissions: Advisory Park Board Bicycle & Pedestrian Advisory Committee Bid Board Board of Appeals Board of Review Committee on Aging, Extraterritorial Zoning Committee Grand Opera House Advisory Board Landmarks Commission Library Board Long Range Finance Committee Museum Board Parking Utility Commission Plan Commission Police & Fire Commission Redevelopment Authority Storm Water Utility Board Sustainability Advisory Board Traffic Review Advisory Board Transit Advisory Board Gary Gray, 815 W. Linwood Avenue, stated he was not reappointed to the Plan Commission. He explained he participated in, and attended all the meetings, he did not understand why he was not reappointed, when other members were. Mayor Cummings stated he was not recommended for reappointment. Resolution 16-269 Approve Special Class “B” Licenses & Operator Licenses MOTION: ADOPT CONSENT AGENDA (Pech; second, Allison-Aasby) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, and Mayor Cummings 7 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY ATOR CTION AKEN ON RDINANCES AND ESOLUTIONS Ordinance 16-270 Approve Closure of Oshkosh Avenue at North Westfield Street FIRST READING; LAIDOVER UNDER THE RULES Resolution 16-271 Approve Annual City Licenses (Renewals) MOTION: ADOPT (Allison-Aasby; second, Pech) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, and Mayor Cummings Resolution 16-272 Approve Investment Policy (Long Range Finance Committee Recommends Approval) MOTION: ADOPT (Pech; second, Allison-Aasby) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, and Mayor Cummings Council Member Pech stated the Long Range Finance Committee had developed a policy related to the investments that the City puts idle cash into. He explained there has been some recent questions about where the City can invest. He stated the City cannot invest in stocks or mutual funds, per state statute. He explained the City can invest in things that were AA rated, or better. He also stated the policy was important to the City’s bond rating. Council Member Panske stated the policy would be reviewed at least every three years, or more frequently, as needed. Resolution 16-273 Approve Agreement with Greater Oshkosh Healthy Neighborhoods Incorporated (GO-HNI) MOTION: ADOPT (Herman; second, Stepanek) CARRIED: Ayes (7) Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, and Mayor Cummings Gary Gray, 815 W. Linwood Avenue, stated neighborhood improvements were positive for the whole community; however, the agreement was not clearly laid out. He stated the scope of the agreement is broad, there were some potential conflicts that are tasked to the organizations, and this organization was being put between staff and the community. He stated the agreement needs clarification between public and private funds, and the 8 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY agreement did not have a specific statement of financial accountability. He stated there are currently 12 neighborhood associations, with 6 additional associations planned at the rate of one per year, the organization should consider adjusting the action plan to adding more than one neighborhood association per year. He explained the agreement stated six residential units would be redeveloped within two-and-a-half years, which appeared to be a low rate of redevelopment. He explained the agreement was unclear in regards to a neighborhood recognition policy. He stated one portion of the agreement states the recognition policy would not change, and another part of the agreement stated the policy may be changed. He then stated the agreement needed to clarify what was and was not, confidential. Allen Davis, Director of Community Development, stated when city funds were involved the organization would be required to make public whatever information the city would have to make public. Council Member Pech stated confidential issues could still be shielded from public record as appropriate under the public records law. Mr. Davis stated the goals for the production of units, and the plans to redevelop units, was realistic. He explained the redevelopment was contingent on fundraising, and because of that the organization did not want to over promise. Bill Wyman, GO-HNI Board Member, explained the organization currently had one employee, and several volunteers, so a higher production of units would be difficult. He stated the organization had expectations, but strict goals at this point were not realistic. Council Member Pech stated any funds contributed by the City will be accounted for. Council Member Palmeri asked for clarification regarding the neighborhood association recognition policy and possible changes to the policy. Council Member Herman stated currently neighborhood associations form on their own, and then come to the City. Therefore, no changes will be made as to how neighborhood associations were recognized at this point. Mr. Wyman stated neighborhood associations must meet a certain criteria, and GO-HNI considers itself to be responsive to the neighborhood associations. 9 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Council Member Palmeri asked if GO-HNI would be able to revoke the recognition of a neighborhood association, and if so, would there be an appeal process. Darryn Burich, Planning Services Manager, stated the recognition policy recognizes a neighborhood association when certain criteria was meet, when that criteria was met the neighborhood association was then able to receive certain city funds. He explained the intent was that if a neighborhood association was not meeting the criteria set forth in the policy, the City would make the decision based upon a report from GO-HNI stating the neighborhood association was not meeting the requirements, which could result in funding from the City to be withheld. Mr. Rohloff stated a likely concern was if there was splintering of a neighborhood association, and how would the Council resolve that issue. He stated the concern could be looked at further, but that he still recommended the Council approve the resolution. Mr. Davis stated a process to unrecognize a neighborhood association could be drafted, as there was not a process for this. Council Member Herman asked for an explanation of the asset management portion of the agreement. Mr. Davis stated the right properties and the right locations needed to be determined for owner occupancy and rentals. Council Member Herman asked if adjustments to the agreement could be made as GO-HNI moves forward. Mr. Davis stated with the reporting that would be done adjustments can be made moving forward. Council Member Palmeri stated more local control provided more opportunity, which was a lesson learned from working with Neighborworks. Council Member Allison-Aasby stated establishing more local control was a good thing, and the agreement provided a good working foundation to grow on. Mayor Cummings stated the agreement would change as GO-HNI moved forward. 10 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Council Member Pech stated one of the key elements was the leveraging of public and private monies. He explained this agreement built on public and private partnerships that invested in the community. Resolution 16-274 Approve Intergovernmental Agreement with City of Neenah to Undertake a Wetland Bank Study MOTION: ADOPT (Herman; second, Pech) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, and Mayor Cummings Allen Davis, Director of Community Development, stated when wetlands played a role in a project, it could delay the project, or make it more expensive. He explained the study looks at ways to avoid and minimize the wetlands impact. The City of Neenah was in the same watershed, and experiencing the same issues as the City of Oshkosh. He stated the expectation was to return to the Council with approximately 80 acres to be purchased, and create a wetland. He explained this would accelerate project timelines, and reduce project costs. Resolution 16-275 Accept WEDC Grant & Apply CDBG (Community Development Block Grant) Funds to the Balance of Project Costs for Property Located at 1118 South Main Street (Former Buckstaff Property) MOTION: ADOPT (Pech; second, Palmeri) CARRIED: Ayes (7) Stepanek, Pech, Palmeri, Herman, Allison-Aasby, Panske, and Mayor Cummings Gary Gray, 815 W. Lindwood, asked for the amount, and source of CDBG funds involved in the action plan. Allen Davis, Director of Community Development, stated $157,000.00 was needed to fill the gap for the settlement agreement. He explained the source of CDBG funds was the program’s income, specifically repayments from prior mortgages. Council Member Herman asked if this would affect any previously approved projects using CDBG funds. Mr. Davis stated other projects would continue as planned, and the program generated more income than anticipated. 11 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Mayor Cummings asked when demolition of the building would begin. Ms. Lorenson, stated the City had been confirming the demolition details with the contractors; however, a specific start date had not been set. Council Member Allison-Aasby asked if the demolition would take place beyond the anticipated timeframe of September. Ms. Lorenson stated the contractor anticipated the demolition to be completed in nine months, it could be February before the demolition would be completed. Mr. Rohloff explained asbestos removal was a part of the demolition process, which meant the demolition could not begin until all of the asbestos is removed. He stated the City was currently working with the asbestos contractor to coordinate dates. Council Member Herman asked for clarification regarding the settlement agreement and the WEDC funding. Ms. Lorenson stated the settlement agreement had been fully executed, and the WEDC funds were reimbursement funds. She explained the City would initially pay for the work, but the WEDC funds would then reimburse the City. Mr. Rohloff stated the bank had inquired about when to deposit their funds into the escrow account. Council Member Herman asked if Martin Cowie had deposited his funds into the escrow account. Ms. Lorenson stated at this time it is not known if the bank or Mr. Cowie had deposited their funds into the escrow account. Council Member Palmeri asked for clarification regarding the slab removal cost, and whether that $100,000.00, was included in the total budget costs. Mr. Davis stated the slab removal cost was not currently figured into the budget, but staff was discussing options to limit those costs. Council Member Palmeri questioned if there was any contamination under the slab. 12 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Mr. Davis stated based on the work that had been done at the site, contamination under the slab was not anticipated, but if contamination was present it was the City’s responsibility. CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS Mr. Rohloff reminded Council of the Strategic Planning Workshop on July 14 from 8:00 th a.m. – 4:30 p.m at the Convention Center. Mr. Rohloff, stated liquor licenses were being renewed at the end of June; however, he wanted to provide an update on The Granary. He explained the work on the property was progressing, and with license renewals coming up at the next Council meeting it would be futile to discuss possible revocation at this time. CMA&S OUNCIL EMBER NNOUNCEMENTS TATEMENTS Council Member Panske stated the Oshkosh Public Library had a Summer Reading Program May 31, 2016, to August 26, 2016. CMAS ITY ANAGER NNOUNCEMENT AND TATEMENTS Mr. Rohloff stated Mayor Cummings, Allen Davis, and himself attended a meeting with the chair-people of the neighborhood associations. He explained they addressed questions relating to code enforcement, the rental registry program, and the neighborhood night out event. Mayor Cummings stated he spoke with an individual community member that renovated her house, and was able to stay in the neighborhood due to the City’s investment in local park property. He stated the neighborhood associations had high energy and positive activity going on. Mr. Rohloff stated a private investor group, led by Windword Investment Wealth Strategies, (a local financial consulting firm), was making a proposal to the Milwaukee Bucks to locate their D League Team in Oshkosh. He stated staff and GO-EDC were working with the group to identify potential sites for a facility. He stated a proposal needed to be submitted within the next month. Council Member Panske asked how much space the group was looking for. 13 PCC–M24,2016 ROCEEDINGS OF THE OMMON OUNCIL AY Mr. Rohloff stated the need was for a few acres for the footprint of the building, plus parking availability. Council Member Panske asked what the group’s timeline was. Mr. Rohloff stated the Bucks would like to see the team on the floor by fall 2017. MOTION: ADJOURN (Pech; second, Panske) CARRIED: VOICE VOTE The meeting adjourned at 7:45 p.m. PAMELA R. UBRIG CITY CLERK 14 PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN J14,2016 UNE REGULAR MEETING held Tuesday, June 14, 2016, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Cummings presided. PRESENT: Council Members Lori Palmeri, Steven Herman, Deb Allison-Aasby, Caroline Panske, Benjamin Stepanek, and Mayor Steve Cummings EXCUSED: Council Member Tom Pech, Jr ALSO PRESENT: Mark Rohloff, City Manager; Angela Joeckel, Deputy City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Mayor Cummings asked everyone to rise for a moment of silence in remembrance of those who lost their lives in Orlando, Florida. Council Member Palmeri read the Invocation. The Pledge of Allegiance was led by Council Member Palmeri. P RESENTATIONS Award of Appreciation to Retired Fire Department Lieutenant Francis Mathe John Holland, Community Program Coordinator of the Fire Department and Tim Franz, Fire Chief, presented Retired Fire Department Lieutenant Francis Mathe an Award of Appreciation. Mr. Holland thanked Mr. Mathe for his dedication to fire prevention during his 31 years with the Fire Department and for remaining a fire prevention advocate during the subsequent 19 years. 1 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE 2016 Acanthus Historic Preservation Awards On behalf of The Oshkosh Landmarks Commission, Shirley Mattox presented the 2016 Acanthus Awards. Sandy Prunty and Deb Toman received an award for their efforts in façade rehabilitation, specifically the original leaded transom window, of the commercial structure at 17 Waugoo Avenue, preserving an important architectural element of a circa 1875 commercial storefront. Joel and Katherine Meine received an award for their façade rehabilitation of the Historic Residence at 1540 Algoma Boulevard (Charles Wood House), they preserved the old growth timber and painting a varied color pallet to draw attention to Oshkosh’s cultural heritage. Oshkosh/Winnebago County Housing Authority was awarded for retention and restoration of the Commercial Structure at 522-530 North Main Street. The efforts preserved the integrity of the historic Raulf Hotel and made a positive impact on the current residents. 531 N Main Street LLC received an award for retaining and restoring the interior and exterior of the historic building at 531 N Main Street (Frank Percey Gun and Fur House) and for facilitating its reuse, thereby giving new life and modern purpose to an Oshkosh historic structure. Mayor Cummings thanked the Landmark Commission and all those involved for making the effort to save the history of the community, most recently the Schreiber house. P UBLIC HEARINGS Ordinance 16-276 Approve Zone Change / Evergreen Retirement Community from R-1 Single Family Residence to R-1PD Single Family Residence with a Planned Development Overlay; 1000-1100 Blocks of North Westfield Street & 1100-1200 Blocks of North Eagle Street FIRST READING; LAID OVER UNDER THE RULES CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CA ONSENT GENDA Approval of Bills presented by the Finance Director. Receipt & Filing of Museum Board Minutes from May 5, 2016. 2 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Receipt of Claim filed with the City’s Insurance Company A) John Ruh for alleged damages to his vehicle from a police car B) Joseph Gibson for alleged damages from driving over a pothole (north Bowen Street) C) Amy Prickett for alleged injuries from stepping in a hole at South Park Resolution 16-277 Approve Releasing Easements at 1000 Cumberland Trail (Plan Commission Recommends Approval) Resolution 16-278 Approve Conditional Use Permit for Automobile Towing & Service; 139 East Packer Avenue (Plan Commission Recommends Approval) Resolution 16-279 Approve Amendment to Inspection Services Division Fee Schedule Adding a $25.00 Annual Administration Fee to Contractor Pre-Pay Accounts Resolution 16-280 Approve Resolution to Declare End to Emergency Replacement of Sanitary Sewer Main & Water Main on Washington Avenue at the Canadian National Railroad Crossing Resolution 16-281 Approve Revised State/Municipal Agreement with Wisconsin Department of Transportation for Reconstruction of North Main Street from New York Avenue to Murdock Avenue Resolution 16-282 Award Bid to Capelle Bros. & Diedrich, Inc. for Transportation Department Facility Reconfiguration for Transit Department ($569,280.00) Resolution 16-283 Award Bid to Stannard Cleaners Inc. for Three Year Agreement (2016- 2018) for Dry Cleaning & Laundry Services for Police Department Resolution 16-284 Award Bid to Mechanical Technologies Inc. for Hot Water Boiler Replacement for Waste Water Treatment Plant ($22,440.00) Resolution 16-285 Accept Assistance to Firefighters Grant from FEMA- $181,189.00 with 10% City Contribution of $18,189.00 3 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Fire Chief Tim Franz explained the Fire Department would utilize the Assistance to Firefighters Grant from FEMA to purchase a video conferencing system to interconnect fire stations for training. He explained using the equipment would allow everyone to remain at their stations, thereby keeping response time to incidents consistent. He stated the grant comes with no restrictions. Resolution 16-286 Approve Resolution Determining to Issue $9,850,000 Aggregate Principal Amount of Taxable General Obligation Refunding Bonds, Series 2016C, of the City of Oshkosh, Winnebago County, Wisconsin, in Such Amount, Providing Details, Prescribing the Form of Bond, Awarding the Bonds to the Best Bidder, and Levying Taxes Council Member Herman requested further discussion on the Sewer System Revenue bonds and the Obligation bonds that were sold. Todd Taves, Senior Municipal Advisor Principal from Ehlers, explained that due to a combination of unused under writers discount, a premium, and reduced cost of issuance, the bond size was able to be reduced to $9,850,000. He also noted a negotiation with Moody’s resulted in a $13,500 fee being waived, also contributing to the bond reduction. He stated that initial estimates in January/February had been to save approximately $421,000 but the final savings will be $1,735,343. Resolution 16-287 Approve Resolution Providing for the Issuance and Sale of $10,045,000 Aggregate Principal Amount of Sewer System Revenue Bonds, Series 2016D, of the City of Oshkosh, Winnebago County, Wisconsin, Providing Details, Prescribing the Form of Bond, Awarding Said Revenue Bonds to the Best Bidder, and Providing for the Payment of Said Revenue Bonds and Other Details and Covenants with Respect Thereto. Mr. Taves explained the 2016D Sewer System Revenue bond size was reduced to $10,045,000 due to unused discount, lower cost of issuance, receiving a premium, and the lower interest rates causing the debt service reserve requirement to decrease. The reduced total compared to the original estimate reflects a savings of $864,000. Council Member Herman questioned whether the Long Range Finance Committee had looked at other ways to utilize the favorable rate environment to restructure other debt. Trena Larson, Director of Finance, explained potential refundings were evaluated annually by Ehlers who then propose any issuance that were eligible for refunding. 4 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Council Member Herman asked how many years must pass before refinance can happen. Mr. Taves explained the different pre-payment features present in most General Obligation bonds, as well as the Advance Refunding option. Resolution 16-288 Approve Edward Byrne Memorial Justice Assistance Grant (JAG) for the Police Department ($18,359.00) Dean Smith, Chief of Police, explained the Justice Assistance Grant (JAG) and how Oshkosh would share a portion of the funds with the Winnebago County Sheriff Department. He stated the Police Department would be utilizing their portion of the funds to purchase rifle locks to secure patrol rifles in vehicles, mounting options for body cams and digital recorders. Council Member Herman asked how the use of body cams by officers has progressed. Chief Smith indicated it has been a successful rollout. Council Member Stepanek questioned whether the grant would help alleviate some of the cost to Police Officers who were required to purchase some of their own equipment. Chief Smith indicated that he hoped to get away from that practice and that some of the funds would be used to help purchase needed equipment. Resolution 16-289 Approve Special Event – Silver Star Brands to utilize Menominee Park & Reetz Diamonds for their Team Member Appreciation Day / June 23, 2016 Resolution 16-290 Approve Special Event – Next Level Fitness to utilize Opera House Square for their Yoga at the Market classes / June 25, 2016 through September 3, 2016 (Saturdays excluding July 16, August 20 & 27, 2016) Resolution 16-291 Approve Special Event – John Sakschek to utilize Opera House Square for Franki Jo – Inspiration Celebration series / June 25, 2016 through September 24, 2016 (Saturdays excluding July 16, August 20 & 27, September 10 & 17, 2016) Resolution 16-292 Approve Special Event – Catamaran Racing Association of Wisconsin to utilize Menominee Park near the Beach House & Lakeshore Drive for their Crazy Cats Sailboat Regatta / July 8-10, 2016 5 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Resolution 16-293 Approve Special Event – Oshkosh Elks Lodge #292 to utilize Rainbow Park for their Oshkosh Elks Sheepshead Fishing Tournament / July 16, 2016 Resolution 16-294 Approve Appointments to Boards & Commissions: Oshkosh Housing Authority Traffic Review Advisory Board Grand Opera House Advisory Redevelopment Authority Library Board Public Arts & Beautification Committee Resolution 16-295 Disallowance of Claim by Christopher Lipke Resolution 16-296 Disallowance of Claim by Joseph Gibson Resolution 16-297 Approve Combination “Class B” License, Special Class “B” Licenses, Operator Licenses, Taxi-Cab Driver Licenses & Taxi-Cab Licenses MOTION: ADOPT CONSENT AGENDA (Panske; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings ATOR CTION AKEN ON RDINANCES AND ESOLUTIONS Ordinance 16-298 Approve Closure of Oshkosh Avenue at North Westfield Street Council Member Herman questioned the procedure for notifying citizens of the closure. Mr. Rabe explained the contractor must post message boards at least one week prior to the closure, and the closure would be listed in the weekly traffic restriction update on the website and emailed out. MOTION: ADOPT (Herman; second, Panske) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings) 6 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Resolution 16-299 Approve Annual City Licenses (Renewals) MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-300 Approve License Renewal for Granary Council Member Herman requested an update on the project. Andy Dumke, the developer, indicated that plans were progressing, construction would begin within 30-60 days, and the restaurant should open in October. The Landmarks Comission landmarked the property, and the goal was to preserve the building’s historical appearance. MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-301 Approve License Renewal for Post 1908 MOTION: ADOPT (Palmeri; second, Panske) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-302 Approve License Renewal for Morgan District MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-303 Approve Secondhand Dealer License for Fabulous Finds MOTION: ADOPT (Panske; second, Herman) CARRIED: Ayes (5) Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Council Member Palmeri abstained from the vote as she had an association with Sandy Ziebel, the owner. 7 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Resolution 16-304 Accept Donation of Bridge Lighting on Oshkosh/Congress Avenue Bridge Council Member Herman thanked the foundation for their continued support of the lighting of the bridges throughout the City of Oshkosh. MOTION: ADOPT (Stepanek; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-305 Approve Tax Increment District No. 28 Project Plan; Designate Tax Increment District No. 28 Boundaries; CreateTax Increment District No. 28 Beach Building Redevelopment (Plan Commission Recommends Approval) Gary Gray, 815 W. Linwood Avenue, expressed concerns regarding TIF funding, including considering other funding methods and being provided with additional details and definitions to better understand what the City would be paying. Darryn Burich, Planning Services Manager, explained the benefits utilizing the TIF Project Plan. Council Member Herman asked for Mr. Burich to touch on a few items within the TIF Project Plan. Mr. Burich explained the base values, inflation rate, and how projections were subject to what happens within the market. Council Member Allison-Aasby explained although the TIFs themselves do not come before the Long Range Finance Committee, previously they did review the policies, therefore any future TIF plans would then fit into the previously decided policies. Council Member Palmeri questioned the internal rate of return and assumptions. Mr. Burich and Tim Hess, Invista Analytics LLC, explained the determination of the vacancy rates and the increase of expenses that were discovered, and how these items affect the IRR. Council Member Palmeri asked for clarification on projected rents. 8 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Mr. Hess explained how the data was collected and entered into an econometric model and rents were then projected. Council Member Palmeri questioned what would happen with the project if the group were not granted the TIF. Chet Wesenberg, 146 Algoma Boulevard, stated that they would table the project, and put it up for sale. Council Member Panske questioned if the apartment inspection plan by the City of Oshkosh does go forward, if any amendments would need to be made to reflect the potential expenses they would incur. Mr. Burich explained that no, the cost would be minimal enough that it would not have a significant impact on the expenses. Council Member Herman asked Mr. Wesenberg to further explain the project and the impact of the building’s historical value. Mr. Wesenberg explained the first floor would be incubator office space and a coffee shop; the second and third floor would be luxury apartments. Mayor Cummings voiced his support of the project, and noted that two of the 2016 Acanthus awards went to buildings within the central city. He explained how important it was support developers looking to preserve these historic buildings, otherwise they would eventually disappear. Council Member Palmeri requested Mr. Wesenberg to explain the distinction between a simple shared office space versus an incubator office space. Mr. Wesenberg explained an incubator office space was a low cost office space with a professional atmosphere for start-up companies to be able to work with other professionals and collaborate with them. He was unable to answer what other services might be offered as he explained that was Eric Hoopman’s area of expertise. Council Member Herman stated he felt this was a great reuse project that utilizes locally owned developers reinvesting in the City of Oshkosh. Mr. Burich explained that local projects such as this would not be possible without TIF and the State and Historic Tax Credit. 9 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE Council Member Allison-Aasby commented that past experience with out of town buyers had led to building and project deterioration, and compared that experience with the opportunity to have someone within our community reinvest in the building and then utilize it as opposed to selling it. Council Member Palmeri commented on the phenomenal quality of other work that had been done within the City and despite prior reservations and additional questions stated it would be an exciting project. MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings Resolution 16-306 Approve Conditional Use Permit for a Mixed Use Development; 240 Algoma Boulevard - Beach Building Redevelopment (Plan Commission Recommends Approval) MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS The Sustainability Board requested a Workshop on ICLEI Milestones. Mr. Rohloff requested the Council Members compare their schedules to the potential workshop dates to ensure there are no conflicts. July 26 was selected tentatively as a date. A Strategic Planning Workshop would be held July 14 8:00 a.m. – 4:30 p.m. at the th Convention Center. Mr. Rohloff explained the Workshop would include input from many different levels of management and supervisors. Council Member Herman asked Chief Smith to give an update regarding the Nickel Bar noise issue, and also, what the Police Department does in general in regards to noise complaints resulting from bars and restaurants located in residential neighborhoods. Chief Smith reported the Police Department was actively monitoring the Nickel Bar. On September 13 of last year, police responded to a complaint regarding a large band at the Nickel Bar. Decibel readings were taken and it was determined the bar was in violation, and they were charged with disturbing the peace. He explained the owners have been cooperative and have actively worked to remain within ordinance by purchasing their 10 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE own noise meter. He stated a neighborhood officer had remained in close contact with the resident in the 600 block of W. 6 Ave who has made multiple calls regarding music and th bands. He explained officers had also shared data collected over a 9 month period with residents to show the decibel readings recorded by the Police Department had remained within allowable readings. Officers had advised citizens to continue to call the Police Department if they have noise complaints, but there were very few calls to date. Officers would continue to monitor the Nickel Bar. Chief Smith also detailed the process of how the Police Department handles noise complaints. He explained the Police Department responds to the complaints, tracks and shares data from noise meters, and assigns an officer to a long term complaint in an attempt to mediate. He stated the goal was to come to an amicable solution between whomever was complaining and the provider of the noise. Officers ensure all data was collected through a noise meter to determine if there is a violation. If there was a violation, businesses would be charged. Mr. Rohloff asked Allen Davis, Director of Community Development, to explain the Frequently Asked Questions document he created in preparation for the Public Hearing for Rental Housing Registration & Inspection Program. Mr. Davis explained that he had provided in Council’s packets the Frequently Asked Questions document that he also intended to put on the Web, and distribute to interested parties. He stated the document addressed questions as well as what the specifics of what the rental inspections would include, fees, and compliance with State Law. Council Member Panske initiated a discussion about separating the Rental Registry from the Rental Inspection program. After input from Council Member Herman, Mr. Davis, and Mayor Cummings, Mr. Rohloff explained that they anticipated motions that may or may not occur, and that Council discussion and a vote would take place the meeting following the Public Hearing, scheduled July 12, 2016. Mr. Rohloff also indicated he would share any input he receives following the meeting of the Apartment Association. Council Member Palmeri requested additional tenant contact prior to the July 12 Council meeting as she stated so far it had mostly been investors weighing in. Mayor Cummings indicated there was a large amount of existing complaints and photographs for reference as well. 11 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE The Public Hearing was scheduled for the following Council meeting. Council Member Palmeri requested a follow-up discussion regarding the 2015 Workshop on Wheel Tax. Mr. Rohloff explained that the Wheel Tax discussion had been set aside after the September 2015 Workshop to give Council time to absorb the information. Council Member Palmeri was given the background on the Workshop and the public feedback that occurred thereafter. Council and Mr. Rohloff determined to put the Wheel Tax topic through the Long Range Finance Committee. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CMA&S OUNCIL EMBER NNOUNCEMENTS TATEMENTS Council Member Herman invited the public to the Community Conversation taking place Tuesday, July 26 from 9-10:30 a.m. to discuss the Community Health Improvement Plan at the Senior Center. CMAS ITY ANAGER NNOUNCEMENT AND TATEMENTS Prior to discussing the Revenue and Expense Statements, Mr. Rohloff reminded everyone of the official dedication ceremony for the Riverwalk, Thursday, June 16 at 4:00 pm. th Mr. Rohloff provided the 2015 Final Revenue & Expense Statements report and the 2016 First Quarter Revenue & Expense Statements report. He noted in the 2016 First Quarter report that ambulance revenues were down, despite the number of calls remaining consistent or even greater than in the past. He cited a combination of items causing this, primarily private pay/uninsured citizens, and an aging population. He explained he wanted to call attention to this and keep it on radar, as they are sensing a trend, despite it being early in the year. 12 PCC–J14,2016 ROCEEDINGS OF THE OMMON OUNCIL UNE MTGICS(CM’O,CH) OTION O O NTO LOSED ESSION ITY ANAGERS FFICE ITY ALL MOTION: THE COUNCIL MAY CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE MID-YEAR REVIEW OF THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURISDICTION AND EXERCISES RESPONSIBILITY. (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Mayor Cummings MOTION: ADJOURN (Panske; second, Cummings) CARRIED: VOICE VOTE The meeting recessed at 8:02 p.m. ANGELA J JOECKEL DEPUTY CITY CLERK 13