HomeMy WebLinkAbout11. 16-283JUNE 14, 2016 16-283 RESOLUTION
(CARRIED 6-0 LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID TO STANNARD CLEANERS INC. FOR THREE YEAR
AGREEMENT (2016 – 2018) FOR DRY CLEANING AND LAUNDRY
SERVICES FOR POLICE DEPARTMENT
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for dry cleaning
and laundry services for uniforms of Police Department personnel as part of the Oshkosh
Professional Police Officers Association contract; and
WHEREAS, the bid is for a three year agreement (2016 – 2018) with an option for
two, one year extensions; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
STANNARD CLEANERS INC.
653 N. Main Street
Oshkosh WI 54901
2016 Total Price $41,311.99
2017 Total Price $42,371.15
2018 Total Price $42,586.65
Total Bid estimated: $126,269.79
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 100-0211-6401-00000 General Fund – Contractual Services
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903 -1130 City of Oshkosh
-0—
OlHKO1H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: June 6, 2016
RE: Award Bid to Stannard Cleaners Inc. for Three Year Agreement for Dry
Cleaning and Laundry Services for Police Department (Award based on
2016 -2018 unit price rates).
BACKGROUND
Every three years Purchasing solicits bids from vendors to provide dry cleaning and
laundry services for uniforms of Police Department personnel as part of the OPPA
(Oshkosh Professional Police Association) contract. This bid is for a three year
agreement (2016 -2018) with an option for two, one year extensions.
ANALYSIS
Working with Police Department personnel, Purchasing prepared bid specifications for
these services. Bids were sent to vendors who have bid in previous years. Bids were due
on May 24, 2016. The bid tab is attached. Staff review of the sole bid from Stannard
Cleaners Inc. concluded their bid met the minimum bid specifications. Stannard was
awarded this bid the last time it was solicited in 2012 and the Police Department has been
very satisfied with their services. After comparing Stannard's unit prices based on
current Police Department inventories, Purchasing staff concluded Stannard's 2016 unit
prices bid for these service have remain unchanged from 2014. Their 2017 and 2018 unit
prices bid have no more than a 1.7% increase per year and some 2017 unit prices remain
the same for 2018. For all these reasons Purchasing recommends Stannard Inc. be
awarded this bid.
FISCAL IMPACT
The total annual fiscal impact of these services is dependent upon the services required.
Based on the bid specification's 2016 -2018 estimated more /less quantities and bidder unit
prices, Stannard Inc.'s annual estimated total cost for these services are as follows: 2016-
$41,311.99, 2017- $42,371.15, 2018- $42,586.65. There are sufficient funds within the
2016 Police Department Operating Budget for these services. These services would be
co
charged to A/N #: 100 - 0211 - 6401- 00000. Funding for 2017 -2018 services is contingent
upon Council approval of these services within the annual Police Department operating
budget.
RECOMMENDATION
City staff recommends this bid for these services for 2016 -2018 be awarded to Stannard
Cleaners Inc., for the annual unit price rates as per the attached bid tab.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manger Mark A. Rohloff, City Manager
BID TAB
DRY CLEANING AND LAUNDRY SERVICES
FOR OSHKOSH POLICE DEPARTMENT
BIDS OPENED MAY 24, 2016
VENDOR INFORMATION
Stannard Cleaners Inc
653 N Main Street
Oshkosh WI 54901
DESCRIPTION
2016 Est.
Qty
2016 Unit
Price
2016 Est.
Total Price
2017 Est.
Qty
2017 Unit
Price
2017 Est.
Total Price
2018 Est.
Qty
2018 Unit
Price
2018 Est.
Total Price
Dry Cleaning
Winter Jacket
82
$5.85
$477.24
82
$5.95
$487.90
82
$5.95
$487.90
Trousers Uniformed (Honor
Guard )
25
$3.65
$91.25
25
$3.75
$93.75
25
$3.80
$95.00
Uniform Jacke Honor Guard
25
$5.20
$130.00
25
$5.30
$132.50
25
$5.30
$132.50
Sweaters
10
$2.60
$26.00
1 10
$2.75
$27.50
1 10
$2.75
$27.50
Top coats and /or overcoats
10
$6.75
$67.50
10
$6.85
$68.50
10
$6.85
$68.50
Suit or sport coats req by MFG
label
Shirts req by MFG Label
Trousers req by MFG label
50
$3.70
$185.00
50
$3.80
$190.00
50
$3.80
$190.00
50
$4.65
$232.50
50
$4.75
$237.50
50
$4.75
$237.50
50
$5.35
$267.50
50
$5.45
$272.50
50
$5.50
$275.00
Sweaters reg by MFG label
50
$5.35
$267.50
50
$5.45
$272.50
50
$5.50
$275.00
.Laundry
Shirts Blue Long Sleeve
5525
$1.95
$10,773.75
5525
$2.00
$11,050.00
5525
$2.00
$11,050.00
Shirts Blue Short Sleeve
5525
$1.95
$10,773.75
5525
$2.00
$11,050.00
5525
$2.00
$11,050.00
Trousers Blue Uniform
3600
$3.65
$13,140.00
3600
$3.75
$13,500.00
3600
$3.80
$13,680.00
Lightweight Blue Uniform Jacket
85
$3.00
$255.00
85
$3.10
$263.50
85
$3.15
$267.75
Shirts non - uniformed Long
Sleeve
500
$1.95
$975.00
500
$2.00
$1,000.00
500
$2.00
1000
Shirts non- uniformed Shirt Sleeve
500
$1.951
$975.00
500
$2.00
$1,000.00
500
$2.00
1000
Trousers non - uniformed
500
$5.35
$2,675.00
500
$5.45
$2,725.00
500
$5.50
2750
Estimated Total Each Year $41,311.99 $42,371.15 $42,586.65
More or Less