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HomeMy WebLinkAbout16. 16-288JUNE 14, 2016 16-288 RESOLUTION LOST________LAID OVER________WITHDRAWN________) (CARRIED 6-0 PURPOSE: APPROVE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) FOR POLICE DEPARTMENT ($18,359.00) INITIATED BY: OSHKOSH POLICE DEPARTMENT BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City Officials are hereby authorized and directed to approve application for a grant agreement with U.S. Department of Justice for the Edward Byrne Memorial Justice Assistance Grant to purchase rifle mounts, additional body camera equipment, and digital recorders for the Oshkosh Police Department; and camera equipment, and brake meter for the Winnebago County Sheriff’s Office. BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to execute any and all documents required by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance for the purposes of same, and are further authorized and directed, if said grant is awarded, to accept such funds pursuant to the terms of the grant application and to purchase the needed equipment with the funds. TO: FROM DATE: RE: City of Oshkosh Police Department 420 Jackson Street Oshkosh, WI 54901 Tel: 920 - 236 -5720 Fax: 920-236-5087 dsmith @ci.oshkosh.wi.us www.oshkoshpd.com PROFESSIONALISM • PRIDE • INTEGRITY • TEAMWORK Dean Smith Chief of Police Honorable Mayor and Members of the Common Council Dean M. Smith, Chief of Police June 14, 2016 Approve Edward Byrne Memorial Justice Assistance Grant (JAG) for the Police Department BACKGROUND The Oshkosh Police Department has been notified that we are eligible to receive a federal grant through the Edward Byrne Memorial Justice Assistance Grant (JAG) program. Program guidelines require that the application be available for review by the governing body of the unit of local government prior to submitting the application to the Bureau of Justice Assistance. Grant fund eligibility to local governments and allocation amounts are determined by a formula based on the share of total violent crime reported within the state, and the City of Oshkosh, as indicated in the annual Uniform Crime Report (UCR) that we are required to submit monthly. The grant can be used to purchase equipment needed to support public safety services and operations. The JAG grant application deadline is June 30, 2016. The eligible allocation to the City of Oshkosh under the 2016 Edward Byrne Memorial JAG Grant is $18,359. The Oshkosh Police Department is the only eligible law enforcement agency in Winnebago County to receive the grant, which creates a disparate allocation of funds requiring a Memorandum of Understanding (MOU) to be signed with Winnebago County officials indicating how the grant will be utilized. However, because both our agencies have operational needs, this grant will be shared with the Winnebago County Sheriff's Office. The City of Oshkosh will act as the fiscal agent for this grant, and the grant will be administered by the Oshkosh Police Department. ANALYSIS The Oshkosh Police Department has deployed patrol rifles for many years in our squads, which is a normal practice throughout the country. A review of the security of these weapons was conducted and it was determined that the Department needed to safely secure these weapons in our vehicles. Currently the weapons are stored in the trunk of the squads or in the rear cargo area of the SUV's, which make The Mission of the Oshkosh Police Department is to promote public safety and to enhance the quality of life in our community through innovative policing and community partnerships them vulnerable to theft. The Department will be phasing in the purchase of rifle mounts for our squads beginning with our SUV's which have the highest level of vulnerability for theft. As you are aware, the Department recently implemented the body camera program. Through this implementation we identified additional equipment that is needed to enhance the program and we wish to leverage some of the funds of this grant to purchase the additional equipment. Finally, the Department uses digital recorders to dictate all of our reports to be later transcribed. The current recorders that we issue to officers are no longer produced and we have had the same recorders for many years. Many of our recorders are broken and unserviceable. A new digital recorder has been identified and tested by members of my staff. Although we are not able to purchase all of the recorders that we need with this funding, we will be able to purchase several to begin the transition to the new system. The Winnebago County Sheriff's Office is planning to use their portion of the funding to purchase needed camera equipment as well as a brake meter used in accident reconstruction. Therefore, the JAG grant will fund the following purchases: A. The Oshkosh Police Department will purchase 11 rifle mounts for our SUV squads and upon receipt have them mounted in the vehicles. The total cost with installation for these mounts is $4,975. The additional body camera equipment, including mounts and docking station will cost approximately $4,875. The purchase of 27 digital recorders will cost $2,349 for a total cost of approximately $12,199. B. The Winnebago County Sheriff's Office will purchase camera equipment totaling $4,772 and a brake meter with a cost of $1,376 for a total approximate cost of $6,148. FISCAL IMPACT Each of these purchases for the Police Department are one -time equipment purchases and, as such, will not impact the operating budget of the department for recurring costs. The Department will need to purchase additional rifle mounts and recorders from other funding sources in the future. The Winnebago County Sheriff's Office will fund any unanticipated additional costs that they may incur through their operating budget. The Mission of the Oshkosh Police Department is to promote public safety and to enhance the quality of life in our community through innovative policing and community partnerships RECOMMENDATION If approved, we intend to submit the application by the established deadline of June 30, 2016, accept the grant funds as allocated and purchase the software and equipment indicated in this memo within the established grant timelines and guidelines. The Oshkosh Police Department will act as the fiscal agent for this grant. Respectfully submitted, Dean M. Smith Chief of Police Approved, Mark Rohloff City Manager The Mission of the Oshkosh Police Department is to promote public safety and to enhance the quality of life in our community through innovative policing and community partnerships