HomeMy WebLinkAbout12. 16-252 MAY 24, 2016 16-252 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO HD SUPPLY WATERWORKS FOR 2016 WATER
MATERIALS AND BRASS GOODS FOR WATER UTILITY DIVISION
(estimated $90,700.26)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for necessary
water materials and brass goods for the Water Utility Division operations; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
HD SUPPLY WATERWORKS
2100 Little Rapid Road
DePere WI 54115
Total Bid: estimated $90,700.26
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreementforthe purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 541-1810-1503-00000 Water Utility — Inventory Main / Fittings
541-1810-1504-00000 Water Utility — Inventory Hydrants & Parts
541-1810-1505-00000 Water Utility — Inventory Misc. Fittings
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903 -1130 City of Oshkosh
-0—
OfHKOlH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: May 13, 2016
RE: Award Bid to HD Supply Waterworks for 2016 Water Materials and Brass
Goods for Water Utility Division ($90,700.26 estimated)
BACKGROUND
Each year the Water Utility Division seeks vendors to provide necessary water materials and
brass goods for their operations such as copper tubing and various water main parts including
sleeves, glands, valves, hydrants and adaptors. Maintaining the inventory of these materials
allows the Water Utility Division to have the proper replacement parts on hand for quick repairs
to restore water service.
ANALYSIS
Working in conjunction with the Water Utility Division, Purchasing reviewed and prepared
proposals seeking vendors for the 2016 order of water materials and brass goods. Bid requests
were sent to vendors who have bid in previous years. Bids were received on April 25, 2016. The
bid tab is attached.
FISCAL IMPACT
The water materials and brass goods are purchase out of the Water Utility Division accounts as
referenced on the attached bid tab (A/N #'s: 541- 1810 -1503- 00000, 541- 1810 -1504- 00000, 541-
1810- 1505 -00000 and 541- 1810 - 1508- 00000). The estimated quantities ordered for the materials
and goods are also reflected on the bid tab. Based on the anticipated estimated order amounts the
fiscal impact for these items is estimated to be $90,700.26.
RECOMMENDATION
Working with the Water Utility Division, Purchasing reviewed the bids and is recommending the
Common Council award the 2016 order of water materials and brass goods to HD Supply
Waterworks for the low bid amounts for estimated quantities (bolded and checked) on the
attached bid tab for the estimate of $90,700.26.
Respectfully Submitted,
ZaL
Jon G. Urben, General Services Manager
C0
Approved:
Mark A. Rohloff, City Manager
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