HomeMy WebLinkAbout51. 16-164MARCH 22, 2016 16-164 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AMEND 2016 CAPITAL IMPROVEMENT PROGRAM (CIP) AND
APPROVE PURCHASE OF TACTICAL RESPONSE RESCUE
VEHICLE PURSUANT TO USED OR SURPLUS EQUIPMENT
EXCEPTION (SECTION 12-13) FOR POLICE DEPARTMENT FROM
WINNEBAGO COUNTY ($49,026.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has been offered Winnebago County’s Bearcat
tactical response rescue vehicle that they were intending to trade-in for a new, similar
vehicle, and this vehicle is appropriate for use by the Police Department for the protection
of its officers, other rescue personnel, and the public; and
WHEREAS, the amount requested by Winnebago County is the proposed trade-in
value of $49,026.00 that they were offered by a dealer or vendor, with this amount being
less than the cost of purchasing a similar vehicle directly from dealers or vendors,
regardless of whether the vehicle is new or used; and
WHEREAS, the Oshkosh Municipal Code contains an exception from bidding
requirements in Section 13-12 which exempts surplus or excess equipment from the formal
competitive bidding processes.
WHEREAS, the 2016 Capital Improvements Program Budget contained contingency
funds which may be used for the purchase of this vehicle;
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the offer by Winnebago County for the purchase of the tactical response
rescue vehicle is hereby accepted and the proper City officials are hereby authorized and
directed to enter into an appropriate agreement for the purpose of same, all according to
plans, specifications, and bid on file.
BE IT FURTHER RESOLVED that the 2016 Capital Improvement Program Budget
be amended to transfer sufficient funds from the Contingency Fund to the Equipment Fund
for Motor Vehicles to purchase the tactical response rescue vehicle.
Money for this purpose is hereby appropriated from:
Acct. No. 323-0211-7210-06636 Equipment Fund – Motor Vehicles
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin �+I+`/ O� Oshk�sh
54903-1130 t� ��
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: March 16, 2016
RE: Approve Purchase of Tactical Response Rescue Vehicle Pursuant to Used
or Surplus Equipment Exception (Chapter 12-13) for Police Department to
Winnebago County ($49,026)
BACKGROUND
Winnebago County will be purchasing a new Bearcat vehicle for their Sheriff's Office to
respond to tactical situations. As a result of this, and because of the city's strong
relationship with Winnebago County, they have offered their former Bearcat tactical
response rescue vehicle to the city for the trade-in value of $49,026 offered from Lenco,
the vehicle manufacturer. It should be noted Lenco regularly takes vehicles such as this
in trade and re-sells them for a minimum of $130,000. Winnebago County's offer
provides a unique opportunity for the city to acquire a tactical response rescue vehicle
that had been identified as a need for the Police Department for many years, at far less
than the $200,000 cost for a similar new vehicle.
ANALYSIS
This vehicle's primary purpose will be to provide additional protection for police
officers, firefighters, paramedics and citizens who are in high risk situations involving
gunfire or where the potential for gunfire is high. These types of vehicles have been
proven invaluable here within the Fox Valley on several recent high risk situations.
Previous tactical incidents have shown that more than one such vehicle may be required
in tactical incidents to successfully and peacefully end such incidents. This tactical
response rescue vehicle is a Ford F-550 truck used to transport individuals and designed
with protective armor. There are no weapons mounted on this vehicle. Like any other
tool that police officers have at their disposal, the use of this vehicle will be driven by
strong policy that will ensure that the vehicle is used properly and for the right reasons.
This vehicle has been inspected by city staff and is in excellent mechanical shape and as
such will require minimal maintenance. The city has verified with Winnebago County
that they have met all of their financial obligations related to the grant that funded the
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initial purpose of this vehicle and as such, can sell the vehicle to the city as surplus
property. The city follows the same practice that regardless of how an item is funded,
once that item is of no use to the city we dispose of it as necessary and receive whatever
financial return that sale of property may bring. The City Manager has approved this
purchase.
FISCAL IMPACT
The total fiscal impact of this vehicle would be $49,026 to Winnebago County. Finance
has confirmed there is available funding in the 2016 CIP Major Equipment Project
Contingency for this purchase. Costs for this project will be charged to A/N#: 323-0211-
7210-06636.
RECOMMENDATION
Section 12-13 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
process when the purchase is for the acquisition of any used or surplus or excess
equipment, materials or supplies, from a federal, state or local government if the
Purchasing Authority in consultation with the appropriate department head determines
that such acquisition is in the best interest of the City. In accordance with Section 12-13
of the Municipal Code, and because this purchase is in excess of $25,000, Purchasing
recommends the Common Council approve this purchase of this surplus tactical response
rescue vehicle from Winnebago County, 415 Jackson Street, P.O. Box 2808, Oshkosh,
WI 54903-2808 for $49,026.
If you have any further questions on this purchase please contact myself or Police Chief
Dean Smith.
Respectfully Submitted,
v
Jon Urben, General Services Manager
Approved:
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Mark Rohloff, City Manager