HomeMy WebLinkAbout12. 16-125MARCH 22, 2016 16-125 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID TO MACCO’S COMMERCIAL INTERIORS FOR
GRAND OPERA HOUSE CARPET REPLACEMENT FOR GENERAL
SERVICES DIVISION ($63,969.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the purchase
of Grand Opera House replacement carpet for the General Services Division; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
MACCO’S COMMERCIAL INTERIORS
2625 Hutson Road
Green Bay, WI 54303
Total Bid: $63,969.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7214-06513 Property Improvement Fund – Buildings
Acct. No. 323-0130-7214-06613 Property Improvement Fund - Buildings
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin City of Oshkosh
54903-1130
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: March 15, 2016
RE: Award Bid for Grand Opera House Carpet Replacement for General
Services Division to Macco's Commercial Interiors ($63,969)
BACKGROUND
The Common Council allocated $62,500 in the 2015 CIP and $31,480 in the 2016 CIP
for carpet replacement within the Grand Opera House. The current carpet is a wool
carpet with custom patterns installed during the Grand's 1985-86 restoration. The carpet
has suffered much wear and tear over the last 30 years. Many areas of the carpet are
now very brittle which has resulted in various wrinkles, rips and flaps that can no longer
be stretched or repaired. In addition carpet cleaning is no longer effective in addressing
three decades of traffic wear and various stains throughout the carpet areas.
ANALYSIS
Working with Facilities Maintenance staff, the Grand Opera House Advisory Board and
the Grand Opera House Foundation staff, Purchasing reviewed and prepared bid
specifications for the replacement of this carpet. Much attention was given to selecting
an appropriate carpet replacement for the current carpet in terms of durability and
density. The current carpet was tested for various carpet characteristics. It was also
critical that the replacement carpet replicate to the nearest extent possible, the color and
patterns of the current carpet so as to be in concert with the Grand's 1985-86 restaration
efforts. Based on all of these considerations it was determined the best match for the
current carpet would be a commercial grade 100% nylon carpet because of its superior
durability and stain/wear resistance. Work then began on selecting the two custom carpet
patterns that would be replicated onto the new carpet. The Grand Opera House Advisory
Board and city staff worked with Durkan Custom Carpet Mill of Menomonee Falls, WI
to design the carpet pattern replicas of the two current carpet patterns. Their work over
several months resulted in the selection of two patterns that are an excellent match in
both design and color to the current carpet. In addition to listing requirements for carpet
characteristics, color and custom patterns, the bid specifications also included other
project considerations including preparation, installation, cleaning, and working around
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the existing hearing loop within the Grand hall. The bid specifications also identified two
installation methods that were acceptable to this project and bidders could bid on both or
either method. The bid was released on February 17, 2016 and a mandatory pre-bid
walkthrough was held on February 23, 2016. Bids were due on March 11, 2016. The bid
tab is attached. Staff review of the bids concluded the low bid from Macco's
Commercial Interiors met all of the minimum bid requirements. With an eight week
production period for the carpet and an anticipated three week installation timeframe we
would hope to have the new carpet installed by July, 2016.
FISCAL IMPACT
The total fiscal impact of this bid is $63,969. This item was budgeted in the 2015 CIP at
$62,500 and the 2016 CIP at $31,480. This project would be charged $62,500 to the
2015 CIP A/N# 323-0130-7214-06513 and the balance ($1,469) would be charged to the
2016 CIP A/N#: 323-0130-7214-06613.
RECOMMENDATION
Purchasing recommends
Interiors for $63,969.
Respectfully Submitted,
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the Common Council award this bid to Macco's Commerical
Approved:
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Jon G. Urben, General Services Manager Mark Rohloff, City Manager
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