HomeMy WebLinkAbout09. 16-122MARCH 22, 2016 16-122 RESOLUTION
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 16-23 TO
SCHMALZ CUSTOM LANDSCAPING FOR MUSEUM
LANDSCAPE RENOVATION - ENTRY GARDENS ($69,331.89)
INITIATED BY: OSHKOSH PUBLIC MUSEUM
WHEREAS, the Oshkosh Public Museum Board have reviewed and approved a
new site master plan for the Oshkosh Public Museum; and
WHEREAS, the Common Council has previously approved a conditional use
permit incorporating the master site plan; and
WHEREAS, it is now necessary to contract for landscape services to implement
the first phase of that plan; and
WHEREAS, funds were budgeted in the 2015 Capital Improvements Program for
this project and additional funds have been donated in support of this project; and
WHEREAS, upon the opening and tabulation of bids, it appears that the
following is the most advantageous bid:
SCHMALZ CUSTOM LANDSCAPING
W2484 County Road KK
Appleton, WI 54915
TOTAL BID: $69,331.89
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-1070-6401-06518 Property Improvement Fund – Contractual Services
� OSHKOSH
— PublicMuseum
Discover • Connect • Inspire
TO: Honorable Mayor and Members of the Common Council
FROM: Brad Larson
DATE: March 16, 2016
RE: Contract 16-23 Museum Landscape Renovation-Entry Gardens
BACKGROUND. This relates to the first phase of the Museum's Site Master Plan, formally
adopted by the Museum Board in late 2012. The Master Plan was broken into five phases and
$115,000 was allocated by the Common Council in the 2015 Capital Improvement Program for
Phase I. The work is primarily on the east grounds of the Sawyer home along Algoma
Boulevard and the corner facing the Paine Art Center. Phase I was bid several times in 2015.
However, no contract was awarded because the single bid came in over the budgeted amount.
When the project was bid differently in summer, no bids were received. Consequently, the
entire project was reviewed by the project landscape architect, Jim Schaefer, and Museum
Director Brad Larson. The scope was narrowed and specifications clarified.
ANALYSIS. The Oshkosh Public Museum occupies a prominent corner location on a major
City gateway and no overall site plan existed due to potential changes to the structures. It
became clear in 2008 that major structural additions would not be immediately forthcoming. As
a consequence of in-depth planning studies and analysis in 2008 and 2011, enhancements to the
appearance of the grounds were determined to be imperative for the Museum's future.
The Museum hired landscape architect Jim Schaefer of Schaefer Landscaping in 2012. What
emerged from the intensive planning process was a compelling site plan that met with
widespread acceptance. When completed, the site plan will result in the following:
improvements to site drainage; creation of an inviting gateway on the northwest corner and a
pleasing first-sight introduction to the Museum; establishment of a physical and inviting visual
connection between the Paine Art Center and Museum that also recognizes Edgar Sawyer's gift
to the community; creation of an aesthetically pleasing environment with focal points that
makes the grounds an integral part of the visitor experience; improvements in pedestrian safety
and parking enhancements.
The proposed 2016-2020 Capital Improvement plan includes funds in 2018, 2019 and 2020 for
realizing future phases of the site Master Plan.
1331 Algoma Boulevard, Oshkosh WI 54901 • 920.236.5799 • oshkoshmuseum.org
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� OSHKOSH
—PublicMuseum
Discover • Connect • Inspire
FISCAL IMPACT. Phase I is supported by $115,000 in the 2015 Capital Improvement
Program, which includes $15,000 for professional services. A key aesthetic component of Phase
I Entry Gardens is an ornamental arch on the northeast corner. The Museum has $10,000 in
private donations toward that element.
RECOMMENDATION. The site plan is intended to both encourage use and attendance, as
well as enhance the appeal of Oshkosh as a community with a high quality of life. Phase I
moves the site plan forward. I recommend that the contract be awarded to Schmalz Custom
Landscape with a bid of $69,331.89.
Respectfully ub itted
Brad Larson
Museum Director
Approved:
Mark Rohloff
City Manager
1331 A�goma Boulevard, Oshkosh WI 54901 � 920.236.5799 • oshkoshmuseum.org
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Contract 16-23 - Museum Landscape Renovation - Entry Gardens (#4293902)
Owner: Oshkosh, City of
Solicitor: Schaefer Land Design
Bid Opening: 03/15/2016 11:00 AM CDT
Schmalz Custom LandscapingHighway Landscapers, Inc.
W2484 County Road KK
Appleton, WI 54915
Section TitleItem CodeItem DescriptionUofMQuantityUnit PriceExtensionUnit PriceExtension
Section 1: Entry Garden$69,331.89$158,284.25
Site mobilization; cleanup; and
closeout; complete as
1specifiedEach1.00$549.36$549.36$13,700.00$13,700.00
Project management; product
approvals; and shop
drawings; complete as
2specifiedEach1.00$50.00$50.00$10,500.00$10,500.00
Remove existing pavement;
3complete as specifiedSquare Feet260.00$3.28$852.80$6.50$1,690.00
Remove existing topsoil; for
walkways; complete as
4specifiedCubic Yards35.00$45.41$1,589.35$25.40$889.00
Grading for landscape and
walkways; complete as
5specifiedCubic Yards70.00$32.58$2,280.60$35.00$2,450.00
Entry arch columns; masonry;
6complete as specifiedEach2.00$5,895.59$11,791.18$15,500.00$31,000.00
Lincoln monument feature;
masonry; complete as
7specifiedEach1.00$4,900.77$4,900.77$12,750.00$12,750.00
Accent paving; concrete brick
8pavers; complete as specifiedSquare Feet1,450.00$18.44$26,738.00$19.50$28,275.00
Relocated decorative fence
sections; complete as
9specifiedLinear Feet20.00$18.31$366.20$75.00$1,500.00
Urn feature; complete as
10specifiedEach1.00$6,589.22$6,589.22$9,100.00$9,100.00
Fine grading; complete as
11specifiedSquare Feet6,300.00$0.21$1,323.00$1.90$11,970.00
Topsoil amendments; shrub
and perennial beds; complete
12as specifiedSquare Feet1,600.00$0.06$96.00$4.00$6,400.00
Mulch; 3" hardwood; complete
13as specifiedCubic Yards20.00$90.44$1,808.80$125.00$2,500.00
Edging; shovel-cut; complete
14as specifiedLinear Feet160.00$1.28$204.80$4.00$640.00
Deciduous shrubs; complete
15as specifiedEach72.00$35.07$2,525.04$92.50$6,660.00
Evergreen shrubs; complete
16as specifiedEach16.00$61.32$981.12$105.00$1,680.00
Ornamental grass; complete
17as specifiedEach18.00$9.42$169.56$36.50$657.00
Perennials; complete as
18specifiedEach189.00$13.81$2,610.09$34.25$6,473.25
Turf repair; sodded; complete
19as specifiedSquare Feet6,300.00$0.62$3,906.00$1.50$9,450.00
Base Bid Total:$69,331.89$158,284.25
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