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HomeMy WebLinkAboutMinutes__________________________________ Plan Commission Minutes 1 March 1, 2016 PLAN COMMISSION MINUTES March 1, 2016 PRESENT: David Borsuk, Ed Bowen, Jeffrey Thoms, Thomas Fojtik, John Hinz, Steve Cummings, Kathleen Propp, Gary Gray, Karl Nollenberger EXCUSED: Donna Lohry, Robert Vajgrt STAFF: Darryn Burich, Director of Planning Services; Jeffrey Nau, Associate Planner; Brian Slusarek, Zoning Code Enforcement Inspector; Alexa Naudziunas, Assistant Planner; Deborah Foland, Recording Secretary Chairperson Fojtik called the meeting to order at 4:00 pm. Roll call was taken and a quorum declared present. The minutes of February 16, 2016 were approved as presented. (Gray/Hinz) As the following item was laid over from the last meeting, it was decided to move Item VIII to the beginning of the agenda. VIII. RESIDENTIAL DESIGN STANDARDS VARIANCE REQUEST FOR THE CLOSURE OF ONE WINDOW AND THE REDUCTION OF ONE WINDOW ON THE WEST SIDE ELEVATION OF PROPERTY LOCATED AT 402 WEST 10TH AVENUE The applicant is requesting approval of a variance from the City’s Residential Design Standards to permit the closure of one window and the reduction of one window located on the west side elevation of the single-family home at 402 West 10th Avenue. Ms. Naudziunas presented the item and stated that this request was laid over from the last meeting to determine an alternative solution to the window reduction in the kitchen area. She reviewed the site and surrounding area as well as the land use and zoning classifications in this area. She also reviewed the criteria to be considered by the Plan Commission to allow the granting of a variance from the design standards. She discussed the closure of the bathroom window and stated that staff was in support of this request as it would not adversely affect the structure’s architectural design, the neighborhood character, or curb appearance of the block. The request was evaluated with the property owner and staff was recommending approval of this request with that finding. She then discussed the reduction of the kitchen window which was originally 28”x56” and has been replaced with a window that is 24”x36” or a 45% reduction in size. The property owner has since worked with staff and a contractor which resulted in the proposal to increase the size of the window reduction from 24”x36” to 27”x42” which would match the rear window of the home on the same side of the structure. The total amount of the reduction would now be 28% rather than the 45% that was considered at the last meeting and will allow the kitchen remodeling to remain functional on the interior. Staff was recommending approval of the variance request as this alternative is less of a reduction than the original proposal and will not adversely affect the structure’s architectural design, the neighborhood character, or curb appearance of the block. Mr. Bowen arrived at 4:07 pm. __________________________________ Plan Commission Minutes 2 March 1, 2016 Mr. Gray questioned if the window depicted on page 9 of the staff report was going to be bigger than the current window in the kitchen area. Ms. Naudziunas responded that it has been increased to 27”x42” with this new proposal and will match the other window on the same elevation in the rear of the home. Mr. Gray then questioned if the variance request was to reduce the window by 28% or 45%. Ms. Naudziunas replied that the current window replacement was a 45% reduction and the variance request was now to reduce the size by 28% by replacing the existing window with a larger window. It was noted that the change to a 28% reduction in size should be noted in the staff report where the recommendation for approval indicated that staff was in support of this request. Danene Kimmel, 402 W. 10th Avenue, stated that she met with City planning staff and discussed alternatives and hired a contractor to assist in the matter. She had provided a photo depicting the change to the interior of the kitchen to allow for the increased size in the window which would now match the other window on the same elevation of the home. Mr. Borsuk inquired if the original work had been completed with or without a contractor. Ms. Kimmel responded that the work had been completed without a contractor and with the increased window size in the kitchen; the kitchen remodel on the interior would remain functional. Motion by Gray to approve a residential design standard variance to permit closure of a side window on the west elevation (bathroom) at 402 West 10th Ave. with the following findings: 1. The standards do not apply to this particular project because the proposed window closure will not adversely affect the structure’s architectural design, the neighborhood character, or curb appearance of the block. And to approve a residential design standard variance to permit reduction of a side window by 28% on the west elevation (kitchen) at 402 West 10th Ave. with the following findings: 1. The standards do not apply to this particular project because the proposed window reduction will not adversely affect the structure’s architectural design, the neighborhood character, or curb appearance of the block. Seconded by Bowen. Motion carried 9-0. Mr. Thoms thanked the staff for working with the property owner on this matter to come up with an alternative solution to the original proposal and that he felt it produced a good outcome. Mr. Borsuk commented that he was trying to understand how the property owner got into this particular situation and felt that staff needed to continue to re-enforce with citizens the need to check with the City on code requirements prior to completing work to avoid these types of conflicts. I. EXTRATERRITORIAL TWO-LOT LAND DIVISION/CERTIFIED SURVEY MAP AT 3528 NEKIMI AVENUE IN THE TOWN OF NEKIMI __________________________________ Plan Commission Minutes 3 March 1, 2016 The petitioner/owner are requesting a two-lot land division/certified survey map from two existing parcels containing a total of 43.95 acres. Sizes of the proposed lots are as follows: Lot 1 = 5.09 Acres Lot 2 = 38.86 Acres Right-of-Way Dedication = 0.26 Acres Mr. Slusarek presented the item and reviewed the site and surrounding area and discussed the land use of the subject site and the surrounding land uses. He further stated that the property was under the same ownership and explained the reason for the land division request. He discussed that the land division will preserve the agricultural use of the property and will not alter the existing land use pattern and was consistent with the City’s Comprehensive Plan. He also reviewed the certified survey map (CSM) for this request. Mr. Borsuk questioned if the land division would separate the existing shed onto two lots as it appeared that way on the CSM. Mr. Slusarek responded that all of the out buildings and home will be on the same parcel. Mr. Gray inquired if the portion of the parcel north of Lot 1 is part of Lot 2 or a separate parcel. Mr. Slusarek replied that the portion of the parcel north of Lot 1 is part of Lot 2 and displayed on the map how the parcel was proposed to be divided. Motion by Nollenberger to approve the extraterritorial two-lot land division/certified survey map for property located at 3528 Nekimi Avenue in the Town of Nekimi. Seconded by Cummings. Motion carried 9-0. II. TWO-LOT LAND DIVISION/CERTIFIED SURVEY MAP AT 3300 BLOCK FERNAU COURT The owner is requesting a two-lot land division/certified survey map from one existing parcel containing a total of 5.15 acres. Sizes of the proposed lots are as follows: Lot 1 = 2.56 Acres Lot 2 = 2.58 Acres Mr. Slusarek presented the item and reviewed the site and surrounding area and discussed the zoning classifications and land use in this area. He explained the reason for the land division request and stated that the lot sizes met the City’s requirements for that zoning district and are configured appropriately to allow for access to the site from Fernau Court. He stated that the request was consistent with the City’s Comprehensive Plan and will not alter the existing land use pattern in the area. He also reviewed the certified survey map for this request. Mr. Thoms questioned if there was sufficient room for curb cuts for both lots. Mr. Slusarek responded affirmatively. Motion by Nollenberger to approve the two-lot land division/certified survey map for property located at the 3300 block of Fernau Court. Seconded by Borsuk. Motion carried 9-0. __________________________________ Plan Commission Minutes 4 March 1, 2016 III. TWO-LOT LAND DIVISION/CERTIFIED SURVEY MAP AT 1000 CUMBERLAND TRAIL (CUMBERLAND TRAIL APARTMENTS) The owner/petitioner are requesting a two-lot land division/certified survey map from one existing parcel containing a total of 5.168 acres. Sizes of the proposed lots are as follows: Lot 1 = 2.210 Acres Lot 2 = 2.958 Acres Mr. Nau presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. He discussed the current land use which is an apartment complex and that the land division request was to enable the property owner to complete renovations to the apartments for financing purposes. He discussed that the resulting density would meet the minimum area required for the R-3 zoning district with the split of the property into two lots. He reviewed the certified survey map and explained the location of the existing structures and that the lot line placement after the land division would result in a substandard setback from one of the buildings which will require receiving a variance from the Board of Appeals for the reduced setback which is part of the conditions recommended for this request. He also discussed the existing City utilities serving the site and their placement as they may require an easement which will need to be depicted on the final certified survey map. The existing sanitary sewer lateral was noted as requiring an easement however the water service for these buildings was yet to be determined. Steve Gohde, Assistant Director of Public Works, discussed the water main which is a public water main and can serve multiple parcels however it may require an easement from the water main to the lateral. Mr. Nau stated that the land division would not have a detrimental effect on the area or alter the existing land use and is consistent with the City’s Comprehensive Plan. He also discussed that the property was owned by the Oshkosh Housing Authority who was planning major renovations to the site and reviewed the previous and revised building elevations and reviewed the conditions recommended for this request. Mr. Borsuk questioned if the ownership was under the Oshkosh Housing Authority why that was not noted in the application. Mr. Nau responded that the application reflected the Cumberland Court Housing Commission as the property owner however this entity is a subsidiary of the Oshkosh Housing Authority. Mr. Borsuk stated that it appeared that the parking appears to be located on Lot 1 for parking stalls to service Lot 2 and he felt that it seemed to require some type of cross parking agreement be in place to address this and should be added as a condition for this request. Mr. Nau indicated that the parking ordinance allows for parking between two separate parcels however it should be included as an additional condition for this request. Mr. Thoms discussed that all city utilities should be included in condition #2 but questioned if private utilities should also be included in this condition as well. __________________________________ Plan Commission Minutes 5 March 1, 2016 Mr. Nau questioned if the Plan Commission had the authority to require private utility easements be included on the final certified survey map in addition to the City-owned utilities. Mr. Gohde stated that it would make sense to cover all existing utilities within the condition. Mr. Gray inquired if the buildings would possess sufficient parking stalls for the site. Mr. Nau responded that the development currently has a substandard number of parking stalls and will have an increase in parking stalls with the planned renovation. Mr. Burich added that the community center planned to be added to the site would be for residents use only so it would not generate the need for additional parking spaces for the use. Mr. Gray questioned if the community center would require review by the Plan Commission. Mr. Nau responded that the community center addition would require review by the Site Plan Review Committee only as it was located in an R-3 zoning district. Mr. Borsuk questioned if the property owner had concerns with the proposed changes to the conditions for this request. Su van Houwelingen, Executive Director of the Oshkosh Housing Authority, responded negatively and stated that the cross parking agreement was not a issue as the Housing Authority would continue to manage both properties and that the land division was for tax credit purposes only and the properties would continue to remain under the Housing Authority’s ownership for the next 20 years. Motion by Borsuk to approve the two-lot land division/certified survey map for property located at 1000 Cumberland Trail with the following conditions: 1. A variance from the Board of Zoning Appeals will be required for the creation of the substandard 23.5-foot rear yard setback for building #1130-1144. 2. All city-owned utilities and private utilities as needed within vacated Cumberland Court shall be shown on the final survey map per the Department of Public Works. 3. Provide and show a sanitary sewer and water main lateral easement from proposed Lot 1 to proposed Lot 2 servicing building #1130-1144. 4. Cross parking access agreement between proposed Lot 1 and proposed Lot 2. Mr. Gray commented that he was not sure if the addition of condition #4 was necessary as the Housing Authority would continue to own and manage both sites. Seconded by Thoms. Motion carried 9-0. IV. PRELIMINARY PLAT FOR THE CREATION OF A 21-LOT SINGLE-FAMILY RESIDENTIAL SUBDIVISION AT THE SOUTH 3400 BLOCK OF W. 20TH AVENUE The applicant is requesting the approval of a development plan for a single family residential 21-lot land division/preliminary plat. Mr. Nau presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. He reviewed the layout of the preliminary plat and the proposed lots __________________________________ Plan Commission Minutes 6 March 1, 2016 contained within it which meet all the requirements for lot width, depth and area. He reviewed the proposed street dedication of Morningstar and Daybreak Lanes for access to the site which lead to one permanent and one temporary cul-de-sac and discussed the density of the development which is considered low. He discussed the proposed street names that will require approval by both City and County emergency service providers and that all the proposed lots will have direct access to one of these streets with no direct access to W. 20th Avenue other than from Morningstar Lane. He also discussed the size of the cul-de-sac bulb at the terminus of Morningstar Lane and the reason it is slightly larger than usual. Both the City Police and Fire Departments have reviewed the development plan and have no concerns with providing services to this area. The Department of Public Works has reviewed the availability of city utilities to serve the development and reported that city water is available from W. 20th Avenue but that sanitary sewer services will need to be extended to the site. A developer’s agreement will have to be completed for the utilities and street construction and a storm water management plan has not yet been submitted but will be required prior to final plat submittal and approval. He also discussed the connection to W. 20th Avenue for the development which will require the approval of Winnebago County. Dedicated parkland has not been included with the plat and the fee-in-lieu of dedication will be utilized instead of land dedication as there is no suitable park area within the development and it is located near both a park and the YMCA is adjacent to the site. A terrace tree and lighting plan has been submitted and meets code requirements which will require final approval by the Electric Division and Forestry Department. The proposed development is consistent with the City’s Comprehensive Plan and base zoning designation and he reviewed the conditions recommended for this request. Mr. Hinz asked to clarify that this was approval of the preliminary plat only and that the final plat would still come back before the Plan Commission for approval. Mr. Nau responded affirmatively. Mr. Thoms questioned if sidewalks would be installed within the development. Mr. Nau again responded affirmatively. Mr. Thoms then questioned with the setback from W. 20th Avenue, if proposed Lot 1 would have adequate room for a house. Mr. Nau responded that the lot was slightly wider than the other lots within the plat to accommodate this. Mr. Thoms discussed the layout of Daybreak Lane which ends in a temporary cul-de-sac abutting the adjacent property to the west and questioned if the City should be officially mapping this street to continue out to a connection on Clairville Road. Mr. Burich reviewed the existing large parcel to the west of this site and the potential for further development in the future at which time Daybreak Lane could be continued. Mr. Thoms questioned why the area should not be officially mapped at this time to ensure that this street would be able to be extended when necessary. Mr. Burich responded that it is a local street to serve this development only and it was not necessary to officially map the area for its extension at this time. __________________________________ Plan Commission Minutes 7 March 1, 2016 Mr. Thoms questioned the storm water detention facilities for this development and if the Plan Commission would be able to review this aspect prior to final plat approval. Mr. Nau replied that more details would be provided with the final plat approval for review of these types of features. Mr. Borsuk discussed the possibility of placing the detention basin on the south side of the development to serve as a buffer from the industrial park uses in this area. Mr. Nau responded that it was discussed during the review process however topography resulted in more advantage to placing the outlot for the detention basin to the north of the development. Mr. Gohde added that the property to the south of the proposed plat possesses a large area of wetlands near the Industrial Park that would serve as a natural buffer for this development. Mr. Gray commented that it seemed strange to construct a street that does not go anywhere in reference to Daybreak Lane extending to the west. Mike Blank, President of Cypress Homes, stated he was present for any questions the Commission may have regarding this proposal. Mr. Borsuk suggested that when the landscape plans are developed for this site that they should consider some elements to buffer the development to the south from the industrial uses in that area. Mr. Blank responded that the depth from the back of the homes to the industrial park area is quite large and they did not plan on creating a landscaping buffer in this location at this time. Mr. Gohde added that the site parallels the width of the detention basin area of the industrial uses and is at least 200 feet in depth. Mr. Nau added that the industrial developments will be far away from the residential properties so it should not be an issue for this development. Mr. Borsuk suggested that this feature be shown on the final plat to ensure there was an adequate buffer area between the two uses. Mr. Thoms inquired if Daybreak Lane was going to be paved immediately or left in an unfinished state at this time. Mr. Gohde responded that the City requirements are that the street must be paved when developed as it becomes an expense to the homeowners if the street is left unfinished and paved at a later date. Mr. Burich explained the reason for the temporary cul-de-sac for Daybreak Lane which provides the ability to expand this street to the west as a road system will already be established which will make it easier to continue it at such a time when future development occurs. Mr. Borsuk discussed previous developments that possessed the same type of layout when initially created and how it could be expanded upon when necessary. __________________________________ Plan Commission Minutes 8 March 1, 2016 Mr. Burich requested that an additional condition be added to this request to prevent Outlot 1 and Lot 1 of the development to have direct access to W. 20th Avenue. Motion by Gray to approve a preliminary plat for the creation of a 21-lot single-family residential subdivision at the south 3400 block of W. 20th Avenue with the following conditions: 1. The proposed right-of-way receives name approvals by emergency service providers and Winnebago County prior to submission of the final plat. 2. Fee-in-lieu of parkland dedication is utilized. 3. An access restriction to W. 20th Avenue be placed on proposed Outlot 1 and proposed Lot 1. Seconded by Bowen. Motion carried 9-0. Mr. Cummings left at 5:02 pm. V. CONDITIONAL USE PERMIT REQUEST FOR A PUBLIC UTILITY STRUCTURE (WET STORM WATER DETENTION BASIN) AT THE 3400 BLOCK OF N. MAIN STREET The Department of Public Works requests review of a conditional use permit for construction of a wet storm water detention basin located at the 3400 block of N. Main Street. Mr. Nau presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. He discussed the previous acquisition and annexation of the property and the establishment of Tax Incremental District #27 and its purpose. He discussed the advantages of the creation of regional storm water detention basins rather than the individual on-site basins and the existing developments in the area which do not allow for future growth as they are constrained from any expansion due to storm water management requirements. He reviewed a map of the TID #27 project plan depicting the location of detention basins to be constructed to serve this area and discussed the storm water management study and watershed storm water management plan completed by consultants which identified this site as an appropriate location for a detention basin. He reviewed the site plan for the basin and discussed how it functions and the advantages to controlling the storm water runoff and the reduction of pollutants that will result with the construction of the proposed basin. He reviewed the direction of the water flow through the basin and the wetland delineation that was conducted and that the wetland area impacted by the construction will be seeded with vegetation to meet Wisconsin Department of Natural Resources requirements. He also discussed the landscape plan submitted which will be reviewed and approved during the site plan review process and will be required to meet code requirements. He stated that the proposal is consistent with the City’s Comprehensive Plan and funding for the project will be provided by the Storm Water Utility and TID #27 and has been included in the 2016 Capital Improvement Program. Mr. Hinz questioned if the channel improvements were natural features of the area or needed to be constructed. Mr. Gohde explained how the channels were part of the TID plan for long term storm water control and that they were existing ditches that will be maintained as part of the system. Mr. Thoms inquired if the detention basin was only meant to provide relief from flooding issues for the industrial park and not for any residential properties. __________________________________ Plan Commission Minutes 9 March 1, 2016 Mr. Nau reviewed the map of the existing flooding conditions and identified the area of the Fernau Avenue Watershed and explained that there were some residential properties that would benefit from it but it mostly would serve the Industrial Park. Mr. Gohde added that this detention basin was mainly for Industrial Park purposes and discussed the it was only one project that will be necessary and the other basins that will need to be constructed within this watershed in the future to address other areas of concern. Motion by Gray to approve a conditional use permit for a public utility structure (wet storm water detention basin) at the 3400 block of N. Main Street. Seconded by Propp. Motion carried 8-0. VI. CONDITIONAL USE PERMIT REQUEST FOR A PUBLIC UTILITY STRUCTURE (WET AND DRY STORM WATER DETENTION BASINS) AT THE 2400-2500 BLOCKS OF N. MAIN STREET The Department of Public Works requests review of a Conditional Use Permit for construction of both a wet storm water detention basin and dry storm water detention basin located at the 2400-2500 blocks of N. Main Street. Mr. Nau presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. He discussed the previous acquisition and annexation of the properties and the mixed zoning classifications of the parcels which will be addressed with the new zoning ordinance update. He also discussed the flooding issues within this watershed and the study completed of the conditions and existing city and private facilities relating to storm water management in this area. He reviewed a map of the Libbey-Nicolet Watershed and the site plan for the two detention basins to be constructed at this location. He discussed the functions of the two connecting basins and the advantages to controlling the storm water runoff and the reduction of pollutants that will result with the construction of the proposed basin. He reviewed the direction of the water flow through the basins and reviewed the landscape plans for the project which will need to meet code requirements and will be reviewed at the site plan review level. The project is consistent with the City’s Comprehensive Plan and will benefit industrial, commercial and residential uses in this area. Funding for the project will be provided by the Storm Water Utility and has been included in the 2016 Capital Improvement Program. Mr. Thoms questioned if the land connecting the two detention basins was part of what the City acquired as the total land area containing the basins is less than the total acreage of the basins themselves. Mr. Nau responded affirmatively. Mr. Thoms asked to clarify that the conditional use permit includes the connecting parcel between the two basins. Mr. Nau again responded affirmatively. Mr. Hinz questioned if the wet detention basin will contain five feet of water on a continual basis. Mr. Gohde responded affirmatively. __________________________________ Plan Commission Minutes 10 March 1, 2016 Mr. Hinz then questioned if there was any discussion about placing a fence surrounding the basin to protect against children entering it. Mr. Burich responded that fences have not been historically installed around previously constructed detention basins. Mr. Gray questioned who would be responsible to maintain the dry detention basin. Mr. Gohde replied that it would be maintained by the Street Department. Motion by Gray to approve a conditional use permit for a public utility structure (wet and dry storm water detention basins) at the 2400-2500 blocks of N. Main Street. Seconded by Propp. Motion carried 8-0. VII. AMENDMENT PUBLIC PARTICIPATION PLAN COMPREHENSIVE PLAN City administration is requesting to amend provisions of the Public Participation Plan that was originally created for the development of the 2005 City of Oshkosh Comprehensive Plan. Mr. Burich explained that this was not an amendment to the Comprehensive Plan itself but an amendment to the policy document which guided the general update to the plan which was being led by East Central Wisconsin Regional Planning Commission. He reviewed the Public Participation Plan and stated that this was an update to the existing plan. He explained that there were not a lot of major changes to the existing plan and reviewed the items that would be revised. Those changes would be reducing the number of public hearings held from three to two, allowing Plan Commission alternate members to be members of the Comprehensive Plan Update Committee, changing from Steering Committee meetings to Targeted Focus Group meetings, utilizing feedback from past/ongoing planning projects, and clarifying intergovernmental meetings and who would be notified as part of this process. Mr. Bowen left at 5:40 pm. Mr. Thoms questioned if there was any procedure that could be implemented to allow alternate Plan Commission members to be able to vote when the updated Comprehensive Plan is presented to the Plan Commission as they currently cannot vote if the regular full members of the Commission are all present. Mr. Burich responded that is likely limited by either state statute but would check into the question. Mr. Gray commented that since all regular Commission members do not attend the meetings, he most times is allowed to vote on items at the meeting. He stated he was confused about the role of what the temporary ad hoc members would be. Mr. Burich explained that the ad hoc members would serve on the Comprehensive Plan Update Committee (CPUC) on a temporary basis for the duration of the update to the Comprehensive Plan. He discussed who should be invited to participate in this process and explained that it was not a permanent standing committee. He further discussed the CPUC membership and how it functions. Mr. Gray questioned why temporary ad hoc members were appointed to serve on the CPUC. __________________________________ Plan Commission Minutes 11 March 1, 2016 Mr. Burich indicated that the ad hoc members expand knowledge and input on key areas of the city and that there were no issues during the last process with this procedure. Mr. Thoms questioned how it would be handled if another person is appointed for a brief period to review just specific sections of the Plan as this could only last for 3-5 weeks. Mr. Gray commented that he felt we need to specify what temporary is defined as. Mr. Burich responded that it will be determined at the time of the appointment what the duration of time to be served would be. Mr. Borsuk commented that the only permanent group of members would be the Plan Commission members themselves and any other members appointed would be considered ad hoc members. Mr. Gray inquired if ad hoc members are allowed to participate in discussion and make motions. Mr. Burich responded affirmatively. Motion by Nollenberger to approve an amendment to the Comprehensive Plan Public Participation Plan. Seconded by Propp. Motion carried 6-1. (Ayes-Borsuk/Thoms/Fojtik/Hinz/Propp/ Nollenberger. Nays-Gray.) IX. COMPREHENSIVE PLAN UPDATE-COMMISSION MEMBERSHIP Mr. Burich past out a list of proposed members to serve on this Commission. Plan Commission members will participate and the addition of other members that would be beneficial could be added to the Commission to offer input. The Commission could move forward with just the Plan Commission members only or add members from either the list or other members could be considered. He reviewed the list of members which were the parties who participated during the last Comprehensive Plan update. Mr. Thoms questioned why there were not any parties representing business or real estate segments of the community. Mr. Burich responded that they were part of the Steering Committee and reviewed specific elements of the Plan that pertained to their particular interests. This process worked well last time and this update is considered a minor update to the Plan and a major update would not be undertaken until approximately 2020. Discussion ensued on the new Zoning Ordinance update and its possible effects on a lot of the businesses and other sectors of the community. The size of the group was discussed as making it too large would not be beneficial or practical. Some organizations or sectors of the community could be represented by parties such as the Oshkosh Chamber of Commerce and GO-EDC rather than individuals and some parties could be brought in as temporary ad hoc members to review certain sections of the Plan on a narrower basis. Mr. Nollenberger and Ms. Propp left at 5:50 pm. __________________________________ Plan Commission Minutes 12 March 1, 2016 Discussion ensued regarding who participated last time from the various groups that were invited and why some board members from City boards and commissions were on the list where others were not. A representative from the Sustainability Advisory Board, the school district, GO-EDC, the Chamber of Commerce, the County Board, the Neighborhood Associations, a senior citizen, and the City Manager were some of the suggested parties to participate. It was decided that Commission members should review the list of the parties that participated during the last Comprehensive Plan update and consider any other organizations that should be represented and email Mr. Burich with their recommendations. It was determined that the optimal size for the Commission should be no greater than 15-18 people and a tentative schedule would need to be set to determine when meetings would commence and when representatives would need to be appointed. There being no further business, the meeting adjourned at approximately 6:00 pm. (Borsuk/Hinz) Respectfully submitted, Darryn Burich Director of Planning Services