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Home My WebLink About08. 16-102MARCH 8, 2016 16-102 RESOLUTION (CARRIED__7-0______LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE 2016 LANDFILL TIPPING FEES WITH WASTE MANAGEMENT OF WISCONSIN FOR DISPOSAL OF CONTAMINATED SOIL FROM VARIOUS PROJECTS IN THE CAPITAL IMPROVEMENT PROGRAM INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate agreement with Waste Management for tipping fees for the disposal of contaminated soil from various projects in the 2016 Capital Improvement Program as follows: Contaminated Soil $25.00/ton Contaminated Soil /Daily Cover $18.00/ton General Refuse $38.00/ton Acct. Nos. 315-0410-7480-00000 Street Improvement Fund Expenditures 551-1910-1799-00000 Sewer Utility – Construction in Progress 561-2010-1799-00000 Storm Water Utility – Construction in Progress 541-1810-1799-00000 Water Utility – Construction in Progress 534-1040-7216-07614 TIF #20/South Shore Redevelopment – Land Improvements 540-1040-7216-07613 TIF #23 Southwest Industrial Park – Land Improvement (Railroad Spur) 536-1040-7216-07615 TIF #21 Fox River Corridor – Land Improvement (Marion Redevelopment) 536-1040-7216-07612 TIF #21 South Shore Redevelopment – Land Improvement (Jeld Wen Riverwalk) � O HKOlH ON THE WATER MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: James Rabe, Director of Public Works �� DATE: March 3, 2016 RE: Agreement for Disposal of Contaminated Soil from Various Projects in the Capital Improvement Program / Waste Management-Wisconsin (estimated $1,497,100) BACKGROUND During the preliminary design work for this year's construction contracts, AECOM was hired to perform an environmental review for contaminated soils within scheduled project limits. Several locations were identified as areas of concern due to previous industrial activities that occurred in those areas. Soil samples will be taken in areas of concern and analyzed. Any encountered soils containing refuse, petroleum, heavy metals, or other hazardous substances will be landfilled. The closest landfill licensed to handle these materials is the Waste Management Landfill located in Berlin, Wisconsin. ANALYSIS AECOM worked with Waste Management to secure the City a standard tipping fee for each of the contaminated soil types anticipated to be excavated this year. The rates are $25.00/ton for contaminated soil, $18.00/ton for contaminated soil that can be used as daily cover, and $38.00/ton for general refuse. These rates are good through 2017 and are the same rates Waste Management charged the City last year. The standard tipping fee at the landfill is $38.00/ton. A breakdown of projects anticipated to have contaminated soils and the estimated quantities of contaminated soil is attached. Additional projects may be added if contaminated soil is found at those locations. FISCAL IMPACT The estimated total disposal cost for the contaminated soils in 2016 is approximately $1,497,100. The total cost will be based on the actual quantities hauled to the landfill. Funds for these services are budgeted as part of each construction project and are available in the Street, Storm Sewer, Sanitary Sewer, Water Main, and Property Improvement sections of the CIP or appropriate TIF district. RECOMMENDATIONS Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature may be procured without the use of formal, sealed quotes. I have reviewed this agreement and in accordance with Section 12-16 of the Code, I am hereby recommending that the Common Council approve this agreement. Please contact me if you have any questions concerning this agreement. Approved: u,c�,-. %U • �`��ti6'�' ark . Rohloff City Manager JER/tit I:1Engineering\Tracy Taylor\Memos to Mayor & Common Counci1�2016\Waste Mgmt-2016 Disp of Contam Soil_33-16.docx INDUSTRIAL WASTE 8� DISPOSAL SERVICES Exhibit A WA�STE h1RNAt3ERt�EN7 AGREEMENT CUSTOMERINFORMATION Ci of Oshkosh 215 Church Street Oshkosh, WI 54903 Contact Name: Paul Timm - AECOM Contact Phone: 920 ?16-1338 GENERATORINFORMATION different from Customer Information Same EFFECTIVE DATES OF PRICING: Janua 15�, 2016 — December 315', 2017 PROFILE NUMBER: TBD (See material types belov� DISPOSAL FACILI'fY: WM Yaliey Trail RDF 1_. WM Rid eview RDF PROFILE IXPIRA7�E?N DA�E; ;Reference Profite PO NUMBER: ��;�;R - � Zlli3 DL,P"r��'�' 1 U:��;'_ '- "?. S� � �i:S �:��- ��_� ��,,��. ��":� �;�� Service Material 1 Ticket Description Anticipafed Valume J Rate / UOM\I Minimum Information 2016 Disposal: Petroleum Contaminated soil for Bio Remediation TBD $25.00 per ton — No Tax Misc. Landfill Rubbish — Quarry Project (2016/17) TBD $20.00 per ton - Taxable Soil for Daily Cover TBD $18.00 per ton — No Tax Sediment Materials TBD $25.00 per ton - T�able General Waste and C&D Materials TBD $25.00 per ton - Taxable Tax: Wisconsin Generator Tax TBD $13.00 per ton Profile Fee: Waived FuelSurcharge: Waived Environmental: Waivetl Digout (frozen load); $50.00lload Washout Fee: $100.00/load Cert'rficate of Burial 1 Destruction: $50.00/each eveni Rejection Fee (reloaded): $50,QOAoad Special Handling I Burial: TBD by rep Contalnen provlded by WM: QU8f1�1�: Size: Quantity: $IZ@: - Acceptance of waste is con6ngent upon the campletion, submittal and appraval of special waste profle sheet, required analytical, Industrial Wasl� 8� Disposal Services Agreement (ISA), an� Exh+bit A. All loads must be manifested. Confirrrra6on will 6e sant to AdditiOttal �ustamer upon approval tA ship into designated facility. Iltf�rmatioltlSpeCial - prices quoted herein are valid for 60 days from February f'�, 2016 unless Waste Managemenf is hired for this project prior ta the Handling: ezpiration of this 60 day period in which case pricing remains valid in accardance with the terms of the Service Agreement �Me-#ae!-sa�#s�e►r,entage-ean-�It�ctuate-st�a�veek�y�as"is;-ww+�:w�:ca�-pr$vides-�ie-6urren�Fael-Suw#�,ar§eaiad-�€ average:—Theastual-persentagatafeapqlied�the-total-qfojeet i�woic„�will-be-detormined-the-week thai-theinveice-+s�-gc�nerats� - If Waste A7anagement �or a Waste Management contracted hauler) is NOT providing the transporfation services, you must ensure that the Vansporter is licensed and approved to haul the Specisl Waste or Hazardous Wasfe. • Please see profile approval fortn for spocial handling insVuctions. THE WORK CONTEMPLATED BYTHIS EXHIBIT A 15 TO BE DONE IN ACCOR�ANGE WITH THE TERMS AND CONDITIONS OF THE INDUSTRIAL SERVICES AGREEMENT OR OTHER CONTRACTUAL AGREEMENT BETWEEN THE PARTIES DATED: COMPA Y Waste Mana emento Wis sin, Inc CUSTOMER By: . 9�� Signature: City of Oshkosh — See Attachment A Name: Daniel A. Roddan / Da� Name: Date Title Industrial Account Manager Title: (800)WMDisposal or (800} 963-4776 FAX: 866-800-2591 O Waste Management, Inc. (rev. 712003) Exhibit A- INDUSTRIAL WA3TE & DISPOSAL AGREEMENT Signed for and in behalf af the City of Oshkosh Mark A. Rahloff, City Manager Pamela R. Ubrig, City Clerk Lynn Lorenson, City Attorney Trena Larson, Director of Finance I hereby certify that the necessary provisions Have been made to pay the liability which Will accrue under this contract. Attachment A O Waste Management, Inc. (rev. 2/2003) Exhibit A- INDUSTRIAL WASTE & DISPOSAL AGREEMENI ICity of Oshkosh I I I I I I Contract # Project Name Landfill Approx Tonnage Price Per Ton Total Est . Cost CITY OF OSHKOSH - VINE STREET VALLEY TRAIL RDF 1,000 $38 ', $38,000 ' CITY OF OSHKOSH - SENIOR CENTER VALLEY TRAIL RDF 200 $36 $7,600 16-16 _ __ _ _ _ _. __ CITY OF OSHKOSH - SENIOR CENTER VALLEY TRAIL RDF 3,400 $38 , $129,200 , CITY OF OSHKOSH - 9TH AVE VALLEY TRAIL RDF ! 1,000 $36 $38,000 CITY OF OSHKOSH - FERNAU AVE WATERSHED VALLEY TRAIL RDF ' 1,000 $38 $38,000 ' CITY OF OSHKOSH - GALLUP-MERRITS Creek VALLEY TRAIL RDF I 1,000 $38 $38,000 CITY OF OSHKOSH - EVELINE STREET VALLEY TRAIL RDF 1,000 ' $38 I $38,000 ' CITY OF OSHKOSH - LAKE STREET VALLEY TRAIL RDF , 1,000 $38 , $38,000 ' � VALLEY TRAIL RDF 10,000 $25 I $250,000 16-21 City of Oshkosh Riverwalk South Shore West Jeld-Wen - -- - Pending sample 3,100 $38 $117,800 . collection &analysis City of Oshkosh CIP Contract 16-04: Bowen Street VALLEY TRAIL RDF ' 1,000 $25 ! $25,000 ' _ __........ _ _ CITY OF OSHKOSH - BOWEN STREET & Mill Street VALLEY TRAIL RDF 1,000 $38 , $38,000 !16-04 I __ ___ City of Oshkosh CIP Contract 16-04 Mill Street . --- . - -- _----. _. _. _ `City of Oshkosh CIP Contract 16-04. Otter Avenue _ __. 1,000 $25 $25,000 ' __ _- ----- 1,000 $25 ', $25,000 _ , _ _ _ _ .__._ _ _ _ . ._ _-- ' City of Oshkosh CIP Contract 16-04: Ceape Avenue : 1,000 $25 ' $25,000 !. City of Oshkosh CIP Contract 16-05: Bismark Avenue 1,000 , $25 $25,000 - - - -- _ _ -- --- - � ,City of Oshkosh CIP Contract 16-05: NoRh Wes�eld Street �� i 1,000 $25 $25,000 ' I ! ' - _ _ _ _-. .._.. __ _ ; ;City of Oshkosh CIP Contract 16-05: Dickinson Avenue ' 1,000 $25 I $25,000 i ;16-05 ; � , , � '-- - - - _ _ ---_ _ -- - ` ---_---_.._ __ ... _____ ____ --- ' City of Oshkosh CIP Contrect 16-05. West 20th Avenue ' ! 1,000 $25 $25,000 '- ----. _ -- _ _ __ -' -_. ' iCity of Oshkosh CIP Contract 16-05: West Ripple Avenue 1,000 $25 , $25,000 City of Oshkosh CIP Contract 16-07: Fond du Lac Road VALLEY TRAIL RDF , 1,000 $25 ; $25,000 '16-07 � _ _ _ __. . _ _. _ . __ _ . __._._ Ci of Oshkosh CIP Contrect 16-07. East Waukau Avenue 1,000 $25 $25,000 City of Oshkosh Future Projects: Oregon Street Sanitary 3,000 $25 $75,000 Relay , ; CITY OF OSHKOSH - MARION PEARL - OSHKOSH, WI VALLEY TRAIL RDF 2,000 $25 $50,000 ' ' Parcel J I '-- --- . , _ _... _ --- _ _ _ _ _ CITY OF OSHKOSH - MARION PEARL - OSHKOSH, WI VALLEY TRAIL RDF 1,000 $16 $18,000 !. 'Parcel J . !City of Oshkosh - Q Misc. C �VALLEYTRAILRDF � 1,500I $38 -_ - 7,000 � $18-$38 $206,500