HomeMy WebLinkAbout07. 16-101MARCH 8, 2016 16-101 RESOLUTION
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PURPOSE: APPROVE PURCHASE PURSUANT TO STATE OF WISCONSIN
COOPERATIVE PURCHASE FOR 2016 FORD EXPLORER FOR
PARKS DEPARTMENT TO EWALD AUTOMOTIVE GROUP
($27,477.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Parks Department has determined a need to purchase a new
vehicle that will be shared by the Special Event Coordinator and Revenue Facility
Manager for daily operational needs; and
WHEREAS, the Parks Department determined that a 2016 Ford Explorer will best fit
the needs of the vehicles use; and
WHEREAS, by participating through the State of Wisconsin Cooperative Purchase
program, staff was able to obtain a more competitive price; and
WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that
purchases may be done without the use of formal sealed quotations or bids pursuant to a
contract with any other local, state or federal governmental unit or agency; and
WHEREAS, Ewald’s Ford holds the State of Wisconsin’s Department of
Administration contract for Light Duty Trucks.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-15 of the Oshkosh Municipal Code to purchase the above mentioned vehicle
from:
EWALD’S FORD
36833 E. Wisconsin Avenue
Oconomowoc, WI 53066
Total: $27,477.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 323-0610-7210-06621 Equipment Fund – Motor Vehicles
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin City of Oshkosh
54903-1130
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: February 26, 2016
RE: Approve Purchase Pursuant to State of Wisconsin Cooperative Purchase
for 2016 Ford Explorer for Parks Department to Ewald Automotive Group
($27,477)
BACKGROUND
The Common Council allocated $37,000 in the 2016 Major Equipment CIP to replace a
2005 Dodge Crew Cab used by the Parks Department. The new vehicle is to be shared
by both the Special Event Coordinator and Revenue Facility Manager for daily
operational needs and transport of employees/materials for special events. The new
vehicle will replace a 2005 vehicle that has suffered much wear and tear that is no longer
cost effective to maintain/repair. The 2005 vehicle will be sold at auction.
ANALYSIS
Purchasing provided Parks staff with the State of Wisconsin Department of
Administration contract (#SOSENT-M16-2016VEHICS-00) for Light Duty Trucks. Parks
staff determined a 2016 Ford Explorer SUV would be an excellent match for the needs of
this vehicle. Purchasing then solicited a price for a 2016 Ford Explorer from Ewald
Automotive Group, a vendor assigned to this contract.
FISCAL IMPACT
The total fiscal impact of a 2016 Ford Explorer pursuant to this state contract is $27,47'7.
The 2016 Major Equipment CIP allocated $37,000 for this vehicle. Funding would be
charged to A/N#: 323-0610-7210-06621.
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City
Manager, cooperative purchases pursuant to a contract with any other local, state or
federal governmental unit or agency may be made without following a competitive
bidding or quotation process. In accordance with Section 12-15 of the Municipal Code
and with approval by the City Manager, Purchasing recommends the Common Council
approve this purchase pursuant to the State of Wisconsin Cooperative Purchase for Light
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Duty Trucks for the Parks Department to Ewald Automotive Group, 36866 E. Wisconsin
Avenue, Oconomowoc, WI 53066 for $27,477.
Respectfully Submitted,
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Jon G. Urben, General Services Manager
Approved:
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Mark Rohloff, City Manager