HomeMy WebLinkAbout06. 16-100MARCH 8, 2016 16-100 RESOLUTION
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR LEAF VACUUM WITH FRONT MOUNT FOR
STREET DIVISION TO STEEP EQUIPMENT COMPANY
($59,416.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the purchase
of leaf vacuum unit; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
STEPP EQUIPMENT CO.
N58W14810 Shawn Circle
Menomonee Falls WI 53051
Total Bid: $59,416.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0430-7210-06623 Equipment Fund – Motor Vehicles
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: February 26, 2016
RE: Award Bid for Leaf Vacuum with Front Mount for Street Division to
Stepp Equipment Co. ($59,416)
BACKGROUND
The Common Council allocated $65,000 in the 2016 Major Equipment CIP to replace
one of the older leaf vacuum units (a leaf vacuum unit packaged with an older tandem
dump truck) used for leaf collection operations. The older unit's chute is worn out from
years of use and requires frequent repairs. The new unit will have a torque converter that
will require less maintenance and will have a more fuel efficient engine to conform to
updated emissions standards. Like the former unit the new leaf vacuum unit will be
mounted and fitted onto a truck chassis.
ANALYSIS
Working with the Street Division, Purchasing reviewed and prepared bid specifications
seeking vendors for this unit. Bids were received on February 11, 2016. The bid tab is
attached. While two bids were initially received, one of the bids submitted a leaf vacuum
model that is primarily designed to be mounted on a pull-behind trailer which the bidder
proposed modifying to meet our needs to be truck mounted. Their proposed
modifications raised several maintenance and operational concerns including
limited/reduced operator visibility of the vacuum area, a design that required full removal
of the unit's front end for any motor maintenance and a vacuum snorkel framework that
provided very limited curb and ground clearance. Because of these concerns this
particular model was rejected from the bid process. Conversely, staff analysis of the
American Road Machinery unit did not raise any concerns and met our minimum bid
specifications.
FISCAL IMPACT
The total fiscal impact of this bid is $59,416. This item was budgeted in the 2016 Major
Equipment CIP at $65,000. This project will be charged to A/N# 323-0430-7210-06623.
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RECOMMENDATION
Purchasing recommends the Common Council award this bid to Stepp Equipment Co. for
$59,416.
Respectfully Submitted,
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Jon G. Urben, General Services Manager
Approved:
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Mark hloff, City Manager
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