HomeMy WebLinkAboutMinutes 01-26
ADVISORY BOARD OF THE OSHKOSH SENIORS CENTER
MEETING MINUTES, January 26, 2016
PRESENT: Cynthia Thorpe, Bob Cornell, Vicki Leichtfuss, Judy Smith, Diane King, Mary Wiedenmeier,
Xandy Kloeckl, Bruce Abraham,
Excused: Gary Konrad, Ann Marie Kosek, Sandy Noe
Absent: Roberta Messer
STAFF: Mark Ziemer, Bobbie Luft
Cynthia called the meeting to order at 3:33 pm.
Cynthia requested that any papers updated be dated and to have all of the boards and committees
updated with current members.
All members that call prior to the meeting will be excused, if there is not notification prior to meeting
member will be marked as absent.
Approval of October 27, 2015 and November 24, 2015 Minutes: Following corrections to minutes were
noted – Steve Cumming requested consideration for a name change for the organization, not Mark Rohloff
and Bruce Abraham was present at the meeting in November. Judy moved to approve the minutes as
correct. Vicki seconded. All were in favor, Meeting Minutes approved as corrected.
Current Issues:
Potential Name Change:
Mayor, Steve Cummings and Parks Director Ray Maurer will be attending the February 23, 2016 meeting
to discuss the possibility of changing the name or the organization. A list from 2010 of suggested names
were passed to members. Judy stated she was present at the last discussion of name change and that
attendees were very passionate. She requested minutes from the 2010 meeting regarding this discussion
be distributed to members. Mark stated that at the next meeting the Mayor will discuss the topic and
then it will be determined what the process will be moving forward. Bruce suggested that Board meet
prior to the February meeting to discuss defining resident and non-resident and if a name change will
change who will be able to attend. He stated that when the time comes, the choices for the name change
should be narrowed down to about four and then have a vote. Bob urged all members to take the name
change seriously and not to ignore staff input. Judy indicated that the hours for availability were more of
an issue than the name. Mark said that with trying to attract more 50 year olds the effort would be worth
it; along with expansion of hours, however; this would be a long process. Cynthia requested all members
to receive the Vision 2020 book.
Financial Report: Mark provided member with revenues and expenditures and the proposed 2016 Budget.
He explained that budget next year appears to be tougher. He explained he received $55,000 from the
FOSC and didn’t need to request more due to gaps with employment positions. He requested $70,000 for
next year. The structure for the new parking lot will include sidewalk around the building. He stated that
the numbers were not completely accurate as the City had not closed out the year.
Strategic Plan: Cynthia state the need to revisit the plan as it is two years old, discuss the role
responsibility, change the by-laws to read the correct meeting time and receive an update board schedule.
Work on increasing community collaborations. Discussed having a table at the Farmers Market this year
the end of July or August and include the FOSC.
REPORTS:
Cynthia stated that she would like meetings to be more engaged. She announced that Bruce will be chair
of the Finance Committee and that he would work on a template for minutes.
Governance Report: Bob stated that the committee did not meet in February. They interviewed a
candidate for the board which would leave one vacancy.
Committee on Aging Report: Mark stated the committee had not met. There was a meeting with Senior
Services Manager Ziemer, City Manager Rohloff, Parks Director Maurer, Mayor Cummings and Council
Member Allison-Aasby to discuss the future of the committee and its purpose. Xandy explained that the
purpose was to advise the City of gaps in services regarding the aging population. Cynthia complimented
Bob that he had been a great connection with FOSC and COA.
Fund Raising Report: Diane explained that the committee was very committed and Murder Mystery
Dinner was doing well. Mary stated that they had received over $5,000 in donations. The meeting will
be held at the Convention Center, April 22 with a wine pull for $20 a bottle. Board members and staff are
urged to donate a bottle of wine, minimum of $15. Wine bottles can be brought to the Seniors Center
and stored in the Office Assistant’s office. A gift Certificate of $50 was received from Festival Foods toward
wine purchase. Out of 150 tickets 53 were promised and the cost of tickets went from $40 to $50. Diane
suggested picking a few bigger events and focusing on those to raise more funds. She agreed that the
shrimp boil was a good idea.
Friends Report: Cynthia thanks Jeff for all of his time and welcomed Judy as the new FOSC President. Mark
announced the officers; Judy, President; Ann Marie, VP; and Toni, Secretary.
Health Report: Cynthia reminded everyone of the wellness fair in May and complemented Jane for her
planning skills.
OCS Manager Report: Mark announced that the piano man-Jim MacLean passed away. He stated that the
Marketing/Fund Development Coordinator position will be vacant and that HR is having their consultant
review the job description. The Center will be hiring a Building Attendant for rentals after hours and on
weekend. Kerry Wolfe was hired as a part-time receptionist and Amanda will be returning from maternity
leave. In Amanda’s absence Steve stayed on and continued helping, Sandra continue to teach Wednesday
classes and Joanne was hired as a part-time fitness instructor and will teach Monday, Tuesday, Thursday
and Friday classes. This will allow the fitness coordinator to modify her teaching time to allow for other
job duties. Mark encouraged all to view the recognition wall and stated that the he would meet with
FOSC President with regards to the donation tower. Mary expressed concern with the pamphlet Leave a
Legacy as it did not explain that process for donating to the endowment fund.
Mary moved to adjourn the meeting, Judy seconded, all in favor. Meeting Adjourned.
Respectfully submitted,
Bobbie Luft