HomeMy WebLinkAbout09. 16-49FEBRUARY 9, 2016 16-49 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF 2016 WATER METERS &
TRANSMITTERS FOR THE WATER UTILITY DIVISION FROM HD
SUPPLY WATERWORKS ($61,315.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Water Utility Division has standardized upon a Sensus water meter
reading system; and
WHEREAS, HD Supply Waterworks is the supplier for the standardized Sensus
water meters and transmitters and it is therefore necessary to purchase water meters and
transmitters from HD Supply Waterworks pursuant to section 12-11 of the Oshkosh
Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to purchase
water meters and transmitters from:
HD Supply Waterworks
15655 W. Rodgers Drive
New Berlin, WI 53151
Total: $61,315.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 541-1810-1502-00000 – Water Utility – Inventory and parts
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh 54903-1130 City of Oshkosh
OJHKOJH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: January 29, 2016
RE: Approve Purchase of 2016 Water Meters and Transmitters for Water
Utility Division to HD Supply Waterworks ($61,315)
BACKGROUND
On September 13, 2006 the Common Council approved waiving bids for a new Sensus
water meter reading system utilizing wireless technology. This approval included the
annual purchase of Sensus water meters/transmitters until all equipment is installed
system-wide. The Public Service Commission of Wisconsin specifies meter testing
requirements based on the size of the meter. Test intervals are 10 years for meters up to
one inch, 4 years for 1 1/2 to 2 inch meters, 2 years for 3 and 4 inch meters and 1 year for
6 inch and larger meters. The utility set a 10 year goal for replacing the 23,571 residential
meters based on the PSC test interval requirement. In January of this year the residential
meter replacement was completed. This greatly reduced the number of meters that need
to be ordered for 2016. The utility is currently looking into options with the PSC to
increase the test interval for residential meters. The final outcome of this decision will
impact the number of meters that need to be purchased in future years. Each year the
Water Utility Division and Purchasing review prices for the upcoming year's water
meter/transmitter order and submit a recommendation for purchase.
ANALYSIS
Attached are HD Supply Waterworks' 2016 cost notice and the Water Utility Division's
2016 meter and transmitter equipment needs. HD Supply Waterworks has confirmed
they will honor 2015 unit prices for the 2016 order.
FISCAL IMPACT
The total fiscal impact of the 2016 meter and transmitter purchases will be $61,315.00
per the attached order summary. The equipment will be purchased from the Water
Utility-Meter Inventory account: 541-1810-1502-00000. The annual order cost varies
each year depending upon equipment inventory and the installation schedule. As a matter
0
of comparison the 2011 order cost was $347,486.50, the 2012 order cost was $550,415,
2013 order cost was $729,845, 2014 order cost was $741,210, and the 2015 order cost
was $157,531.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
process when the purchase is from only one source of supply or when standardization or
compatibility is the overriding consideration. In accordance with Section 12-11 of the
Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council approve this Sensus water meters/transmitters purchase from HD
Supply Waterworks LTD, 15655 W. Rodgers Drive, New Berlin, WI 53151 in the
amount of$61,315.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark Rohloff, City Manager
Run Date 12/01/15 HD SUPPLY WATERWORKS, LTD. Entered by: KKS
OSHKOSH PURCHASING DIVISION GREEN BAY WI
PO BOX 1130 2100 Little Rapids Rd
OSHKOSH WI 54903 Depere WI 54115
Telephone: 920-236-5100 Telephone: 920-983-8510
Fax: 920-236-5090 Fax: 920-983-8514
12/01/15 Bid ID: 4403447 ATTN: BILL Page 1
Sell Net Extended
Line Quantity Per Description Price Price
10 10 EA 1" ACCUSTREAM ECR . 01CUFT MTR 119 . 00 1, 190 . 00
8 WHEEL LESS TOUCHPAD
30 50 EA OMNI R11F8AA 1-1/2 R2 MTR . ICF 455 . 00 22, 750. 00
13"LL W/STRAINER, 8-WHEEL
50 50 EA OMNI R21F8AA 2" R2 METER . 1CF 640 . 00 32, 000 . 00
17" LL W/STRAINER, 8-WHEEL
70 5 EA OMNI 3" T2 , 8WHL .1CUFT 17" LL 1, 075 . 00 5, 375 . 00
8 AMR DIGIT DEF'T PULSE OUT
Subtotal: 61, 315.00
Tax: .00
Bid Total: 61,315. 00