HomeMy WebLinkAbout02. 16-45FEBRUARY 9, 2016 16-45 RESOLUTION
(CARRIED___7-0_____ LOST________ LAID OVER________ WITHDRAWN_______)
PURPOSE: APPROVE FINAL RESOLUTION FOR SPECIAL
ASSESSMENTS – CONTRACT NO. 16-03 / SNELL ROAD
WEST LIFT STATION & INTERCEPTOR SEWER
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the Common Council of the City of Oshkosh held a public hearing on
the 9th day of February, 2016, at 6:00 p.m. for the purpose of hearing all interested
persons concerning the preliminary resolution and report of the City Manager (Board of
Public Works) on the proposed improvements as listed below, pursuant to the initial
resolution adopted January 26, 2016, by the Oshkosh Common Council of the following
named streets:
Asphalt Pavement, Grading and Gravelling, Storm Sewer Laterals (New and
Relay), and Sanitary Sewer Area Assessment:
West Snell Road from Stearns Drive to 2,300’ east of Interstate 41
Stearns Drive from West Snell Road to 1,000’ north of West Snell Road
Omni Drive from West Snell Road to 50’ south of West Snell Road
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh as follows:
1. That the report of the City Manager, acting as the Board of Public Works,
pertaining to the construction of the above described public improvements, including
plans and specifications therefor, is hereby adopted and approved with the following
modifications:
a.
b.
c.
2. That the action of the City Manager in advertising for bids and to carry out the
work of such improvements in accordance with the reports of the City Manager and in
FEBRUARY 9, 2016 16-45 RESOLUTION
CONT’D
accordance with the said resolution heretofore adopted, is hereby approved, ratified and
confirmed.
3. That payment for said improvements be made by assessing the cost to the
property benefited as indicated in said report, except as modified herein.
4. Assessments shown on the report represent an exercise of the police power
and have been determined on a reasonable basis and are hereby confirmed.
5. That the assessments for all projects included in said report are hereby
combined as a single assessment but any interested property owners shall be entitled
to object to each assessment separately or all assessments jointly for any purpose or
purposes.
6. That the assessments may be paid in cash, or in installments pursuant to
Section 25-83 thru 25-89 of the Oshkosh Municipal Code, said deferred payments to
bear interest at the rate of six percent (6%) per annum on the unpaid balance. The City
Clerk shall publish an installment assessment notice in accordance with Section
66.0715(3)(e) of the Wisconsin Statutes in the official newspaper of the City.
7. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY
NORTHWESTERN, the official newspaper of the City.
8. The City Clerk is further directed to mail a copy of this resolution to every
property owner whose name appears on the assessment roll whose post office address
is known or can with reasonable diligence be ascertained.
PAMELA R.UBRIG
City Clerk
ANGELA J.JOECKEL
Deputy City Clerk
CITY HALL
O.fHKO-fH 215 Church Avenue
P.O.Box 1130
ON THE WATER Oshkosh,WI
54902-1130
January 29, 2016
Dear Property Owner.
Please find enclosed the following documents for your information and review:
1. A letter of explanation from Public Works Assistant Director Steven Gohde.
2 The Initial Resolution adopted by the Oshkosh Common Council, which began the
process for the improvement(s) adjacent to your property.
3. Notice of Public Hearing to be held by the Oshkosh Common Council on February 9,
2016 regarding assessments, which will be set with the adoption of the final resolution, also
scheduled for adoption on February 9, 2016.
4. Special assessment payment plan options explaining the payment choices after
Contract No. 16-03 is certified as complete—payment choice or payment is not accepted at
this time.
5. Assessment sheet indicating properties involved in the proposed project, the property
footage, price per foot and estimated total assessment to the property.
If you wish to appear before the Council before the final resolution is adopted to proceed with
the construction, please refer to the "Notice of Public Hearing"enclosed.
If you have any questions regarding the above listed documents, please contact the Public
Works Department (236-5065) or the City Clerk (236-5011), Monday through Friday, 8:00
a.m. until 4:30 p.m.
Sincerely,
CITY OF OSHKOSH
;V4meea R. %M y
PAMELA R. UBRIG
CITY CLERK
CITY HALL
215 Church Avenue
P.O.Box 1130 #"ll
Oshkosh,Wisconsin j
54903-1130 City of Oshkosh
OfHKOIH
January 29, 2016
Subject: Assessments for Asphalt Paving, Sanitary Sewer Laterals (New & Relay), Storm Sewer
Laterals (New and Relay),and Ditch Grading
Contract 16-03
To Property Owners on:
> WEST SNELL ROAD, from Stearns Drive to 2,300' east of Interstate 41
A public hearing is scheduled for Tuesday, February 9,2016, in the Common Council Chambers at City Hall to
consider improvements to your street. Staff will be available beginning at 4:00 p.m. in Room 310 of City Hall
to answer questions about the project and the estimated costs. Residents may also call the Department of
Public Works Engineering Division at(920)236-5065 to have questions answered.
The public hearing covers the proposed improvements, which include the following: paving and utilities, and
the levy of special assessments that partially cover the cost of the improvements. Assessments are not due until
the project is certified as complete and these charges can be paid by any one of the plans as outlined by the City
Clerk's information on payment plan options. Based upon the City of Oshkosh assessment policy, the
assessable portions of the project have been identified and are outlined on the attached assessment
worksheet(s). The estimated distance for construction on side streets is estimated high to allow adequate
area for the new construction to be transitioned to the existing pavement. The quantities and costs are
estimates and will be adjusted to the actual quantity installed. Unit costs will be adjusted according to the
assessment policy based on bid prices.
The final assessment cost will not increase above the estimated total without another public hearing. Questions
in regard to payment of Special Assessments can be answered by calling the City Clerk's office at (920)236-
5011. Questions in regard to the construction project in general can be answered by calling the Department of
Public Works Engineering Division at(920)236-5065.
The sequence of construction has not yet been scheduled with a contractor. Residents will be notified
approximately one week before construction will begin on this street. All work within this contract is
scheduled to be completed by the end of December 2016. Wisconsin Public Service and other utility
companies will be relocating some of their facilities prior to the City contractor beginning work. This work is
not part of the above time frame.
A specific description of the project construction consists of the following elements: asphalt pavement with
gravel base; asphalt driveway aprons; relay or installation of specific segments of water and sanitary sewer
mains and their associated laterals at various locations along the project; and relay or installation of storm
sewer and storm sewer laterals, as needed, along the project to accommodate the drainage needs for the street
and the adjacent properties. If you know of any underground wires and/or piping(examples: invisible electric
fence, conduit for exterior lighting, irrigation system, etc.) on your property which are located near the property
line or driveway, please contact the Engineering Division as soon as possible. Prior to the completion of the
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project, all disturbed areas will be topsoiled, seeded, and covered with erosion mat. The property owner is
responsible for watering the newly vegetated areas. The matting placed over the seed is biodegradable.
Please do not remove the mat because it serves as mulch for the new grass. Please set your lawn mower to
the highest setting when mowing the new grass areas until the new grass areas are well established.
During construction, there will be periods of time when access to your property will be restricted. There will
only be a few instances when this situation will occur. Access to businesses will be maintained at all times.
Portions of Snell Road may be closed requiring access from only the east or only the west of your property.
To minimize the inconvenience, the contractor will provide a one-week notice prior to the access being
restricted. Provisions will be made with the Fire Department and the Sanitation Division so fire protection and
City garbage/recycling collection will continue at all times. Please ensure your garbage/recyclables are at
the curbside by 7:00 a.m. on your regular collection day. Crews schedule collection of garbage/recyclables
in construction areas at the start of each day. If rural-type mailboxes exist on your street, the contractor will
remove them during construction. This removal will make it necessary for you to pick up your mail at the Post
Office. The contractor will be responsible so as not to damage the mailboxes. Upon completion of the paving
work,the contractor will reset the mailboxes.
Please feel free to contact the Public Works Engineering Division at (929)236-5065 prior to the scheduled
public hearing if you have any questions on the proposed assessments or the project construction.
Sincerely,
PVItit
Steven M. Gohde,P.E.
Assistant Director of Public Works
SMG/tlt
Enclosures
II
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Swr\Project_Informat ion\Correspondence\Letters\16-03 Assessments Letter#1_1-29-I6.docx
#2
JANUARY 26, 2016 16-28 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE INITIAL RESOLUTION FOR SPECIAL ASSESSMENTS
— CONTRACT NO. 16-03 / SNELL ROAD WEST LIFT STATION &
INTERCEPTOR SEWER
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED BY the Common Council of the City of Oshkosh as follows:
1. The Common Council hereby declares its intention to exercise its police
power under Section 66.0703 and 66.0705 of the Wisconsin Statutes to levy special
assessments upon property within the following described areas for benefits conferred
upon such property by improving the following:
Asphalt Pavement, Grading and Gravelling, Storm Sewer Laterals (New and
Relay), and Sanitary Sewer Area Assessment:
West Snell Road from Stearns Drive to 2,300' east of Interstate 41
Stearns Drive from West Snell Road to 1,000' north of West Snell Road
Omni Drive from West Snell Road to 50' south of West Snell Road
2. The total amount assessed against such district shall not exceed the total
cost of the improvements and the amount assessed against any parcel shall not be
greater than the benefits accrued thereto from said improvements.
3. The assessments against any parcel may be paid according to the provisions
of Section 25-83 through 25-89 of the Oshkosh Municipal Code.
4. The governing body determines that the improvements constitute an exercise
of the police power for the health, safety, and general welfare of the municipality and its
inhabitants.
5. The Board of Public Works is directed to prepare a report consisting of:
(a) Final plans and specifications for said improvements.
(b) An estimate of the entire cost of the proposed work or improvements.
(c) An estimate as to each parcel of property within the assessment
district of:
JANUARY 26, 2016 16-28 RESOLUTION
CONT'D
(1) The assessment of benefits to be levied for each
improvement.
(2) The damages to be awarded for property taken or damages
by each improvement.
(3) The net amount of benefits over damages or the net amount
of damages over benefits for each improvement.
(4) The total assessment against each parcel
Upon completion of such report, the Board of Public Works is directed to file a copy
thereof in the City Clerk's Office for public inspection.
6. Upon receiving the report of the Board of Public Works, the City Clerk is
directed to give notice of a public hearing on such reports as specified in Section
66.0703(7)(a) of the Wisconsin Statutes. The hearing shall be held before the Common
Council at the Council Chambers, Room 406 in the City Hall at a time set by the Clerk in
accordance with the Wisconsin Statutes. The assessment against any parcel may be
paid in cash, paid with the first property tax installment, or in ten (10) installments if the
total amount of the assessment is greater than five hundred dollars ($500.00) or fifteen
(15) installments if the total amount of the assessment is greater than one thousand
dollars ($1000.00).
7. The installation of said street improvements shall be accomplished according
to the provisions of Section 25-3 through 25-11 of the Oshkosh Municipal Code.
#3
NOTICE OF PUBLIC HEARING
Office of the City Clerk, City of Oshkosh, Winnebago County, Wisconsin:
Please take notice that the City Council of the City of Oshkosh has declared its intention to
exercise its power under Section 66.0703(7)(a) of the Wisconsin Statutes, to levy assessments
upon property for benefits conferred upon such property by providing the following
improvements fronting upon the following described streets:
ASPHALT PAVEMENT, GRADING & GRAVELLING, STORM SEWER LATERALS
(NEW & RELAY) & SANITARY SEWER AREA ASSESSMENT
West Snell Road from Stearns Drive to 2,300' east of Interstate 41
Stearns Drive from West Snell Road to 1,000' north of West Snell Road
Omni Drive from West Snell Road to 50' south of West Snell Road
The report of the Public Works Director and City Manager showing proposed plans and
specifications, estimated costs of improvements, proposed assessments and awards of
damages is on file in the Office of the City Clerk and can be inspected there on any business
day between the hours of 8:00 a.m. and 4:30 p.m.
Notification that the City Manager(Board of Public Works) and City Council will hearall persons
interested or their agents or attorneys concerning the matters in the preliminary resolutions
authorizing awards of damages at 6:00 p.m. in the Council Chambers in the City Hall, Oshkosh,
Wisconsin on FEBRUARY 9, 2016.
All objections will be considered at said hearing and thereafter the amount of assessmentwill be
finally determined.
CITY OF OSHKOSH
PAMELA R. UBRIG
PUBLISH: 1/30/2016 CITY CLERK
#4
SPECIAL ASSESSMENT PAYMENT PLAN OPTIONS
AFTER
CONTRACT NO. 16-03 IS CERTIFIED AS COMPLETE
CONTRACT NO 16-03 WILL CONSISTE OF
ASPHALT PAVEMENT, GRADING & GRAVELLING, STORM SEWER LATERALS
(NEW & RELAY) & SANITARY SEWER AREA ASSESSMENT
West Snell Road from Stearns Drive to 2,300' east of Interstate 41
Stearns Drive from West Snell Road to 1,000' north of West Snell Road
Omni Drive from West Snell Road to 50' south of West Snell Road
Included in this mailing, is an estimated amount (quantities and costs) of the special
assessment (sheet#5) against your property or properties. A statement of the same is on
file in the office of the City Clerk. Once Contract No. 16-03 is certified as complete by the
Public Works Department, the final amount (quantities and costs) of the special
assessment against your property or properties will be mailed to you. At that time you will
also receive the paperwork to select a payment choice for the special assessments.
PAYMENT CHOICE OR PAYMENT IS NOT ACCEPTED AT THIS TIME.
THE PAYMENT OPTIONS SHEET YOU WILL RECEIVE AFTER THE CONTRACT IS
CERTIFIED AS COMPLETE WILL HAVE THE FOLLOWING OPTIONS:
INVOICE - PAYMENT WITHIN 30 DAYS
If you choose this option, the City of Oshkosh will then send you a special assessment
invoice and you must make payment within thirty days of that notice.
If the payment is not made within thirty days after receiving the special assessment
invoice, 6% interest accrues from the date of notification.
If after making this selection, the property owner fails to make payment to the City
Treasurer; the entire amount including interest will be placed on the next property tax bill.
TOTAL ASSESSMENT ON NEXT TAX BILL IN FULL
Property owners may elect to pay 100% of the assessment on the next designated real
estate property tax bill, without interest. The total amount of the assessment will be
included on and payable in conjunction with the next designated property tax bill.
TEN ANNUAL INSTALLMENT PAYMENTS ON PROPERTY TAX BILL (ASSESSMENT
MUST BE IN EXCESS OF $500.00)
The amount of the assessment will be placed on the property tax bill with interest at 6%on
the unpaid balance per year over the ten- (10) year period. The annual assessment
payment and interest will be included in each year's tax bill payment. The assessment
balance may be paid in full at any time during the ten-year period, with interest pro-rated to
the month of payment. (Applies to assessments in excess of$500.00.)
read other side
FIFTEEN ANNUAL INSTALLMENT PAYMENTS ON PROPERTY TAX BILL
(ASSESSMENT MUST BE IN EXCESS OF $1,000.00)
The amount of the assessment will be placed on the property tax bill with interest at 6%on
the unpaid balance per year over the fifteen- (15) year period. The annual assessment
payment and interest will be included in each year's tax bill payment. The assessment
balance may be paid in full at any time during the fifteen-year period, with interest pro-
rated to the month of payment. (Applies to assessments in excess of$1,000.00.)
CITY OF OSHKOSH
PAMELA R. UBRIG
CITY CLERK
read other side
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