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ROCEEDINGS OF THE OMMON OUNCIL
CO,W
ITY OF SHKOSH ISCONSIN
J12,2016
ANUARY
REGULAR MEETING held Tuesday, January 12, 2016, at 6:00 p.m. in the Council
Chambers, City Hall.
Mayor Cummings presided.
Mr. Rohloff introduced three new employees: Kortney Jenks, Human Resources Generalist;
John Ferris, Civil Engineering Supervisor – Storm Water; and Dean Smith, Police Chief.
PRESENT: Council Members Kyle Clark, Deb Allison-Aasby, Steven Herman, Tom Pech,
Jr., Caroline Panske, Benjamin Stepanek, and Mayor Cummings
ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson,
City Attorney, and James Rabe, Director of Public Works
Council Member Clark read the Invocation.
The Pledge of Allegiance was led by Sabrina Mierswa and Brynna Loomans from Oshkosh
North High School
CSC
ITIZEN TATEMENTS TO OUNCIL
There were no citizen statements to Council.
CA
ONSENT GENDA
Approval of Bills presented by the Finance Director.
Receipt and Filing of Common Council Minutes from December 8 and 14, 2015.
Approval of Cash Report from November 2015.
Receipt and Filing of Museum Board Minutes from November 5, 2015.
Receipt of Claim filed with the City’s Insurance Company:
A) Treasure Miller for alleged damages to her house from road work vibrations
B) Tyler Mingus for alleged damages to her vehicle from a city street sweeper
C) Jeremiah Schwerenska for alleged damages from a sewer backup
Council Member Herman questioned the location of the alleged damages to the Miller claim
and requested that addresses of claims be added to future agendas.
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PCC–J12,2016
ROCEEDINGS OF THE OMMON OUNCIL ANUARY
Resolution 16-01 Approve Renewing Bird City Wisconsin Designation; Designate May 7,
2016 as International Migratory Bird Day
Resolution 16-02 Approve Planned Development for Reconstruction of the Parking Facility
for the Oshkosh Senior Center at 200 North Campbell Road
Resolution 16-03 Approve Change Order No. 1 for Parks Department Contract with Cardinal
Construction Company, Inc., for South Park Restroom/Shelter Facility
Construction Project (+$3,390.00)
Resolution 16-04 Approve Change Order No. 1 for Public Works Contract No. 15-06 with
Al Dix Concrete, Inc. for Paving and Storm Sewer Work (+$137,554.26)
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Resolution 16-05 Approve Initial Resolution for Special Assessments / 9 and Washburn
Area Detention Basin
Council Member Herman asked for an explanation of Resolutions 16-05, 16-06, and 16-07
as to why there was not a public hearing.
Mr. Rabe explained while the City was constructing the storm sewer laterals on Maricopa
Drive, the adjacent residents who were not part of that project contacted the City to inquire if
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they could have storm sewer laterals hooked up as part of the 9 and Washburn Area
Detention Basin Project as the pavement had already been removed on their streets. He
stated although these additional storm laterals were not included in the original public
hearing to levy assessments, there was a waiver of hearing process in which the property
owners could waive their right to a public hearing to levy assessments.
Resolution 16-06 Accept and Approve Waivers of Special Assessment Notices and
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Hearing / 9 and Washburn Area Detention Basin
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Resolution 16-07 Approve Final Resolution for Special Assessments / 9 and Washburn
Area Detention Basin
Resolution 16-08 Award Bid for Public Works Contract No. 16-10 to Maguire Iron Inc. for
Southwest Water Tower Interior Painting ($221,790.00)
Resolution 16-09 Approve 2016 Software Maintenance Agreements for IT Division to Esri,
Inc. and Harris Computer Systems (Datanow) (Total Amount of
$82,695.53)
Resolution 16-10 Award Bid for Safety Building Sallyport Roof Replacement to
Walsdorf Roofing Company, Inc. ($139,200.00)
Resolution 16-11 Award Bid for 2016 - 2018 Custodial Services Contract for Central
Garage Division to Service Master Building Maintenance ($34,740.00)
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PCC–J12,2016
ROCEEDINGS OF THE OMMON OUNCIL ANUARY
Resolution 16-12 Approve Agreement with Taser International for Body Cameras,
Evidence Docks, Data Storage and On-Site Training for the Oshkosh
Police Department ($252,813.00)
Council Member Clark asked for an explanation of the resolution.
Mr. Rohloff stated the City currently did not use dash cameras in squad cars or body
cameras on police officers.
Dean Smith, Chief of Police, stated in his former job, body cameras proved to be a
constructive tool as they could affirm officer actions both positive and negative.
Council Member Herman asked if citizens had to be officially notified that cameras were
being used on officers or in squad cars.
Chief Smith stated his camera implementation plan would include discussions with the
district attorney and the city attorney to ensure that all the legal requirements were covered
in the City’s police camera policy.
Council Member Pech asked if the data storage was held on or off site.
Chief Smith stated the data storage was held off site and explained how officers could easily
transfer their camera data to the storage site without having to stay beyond their shift.
Council Member Clark stated he wanted citizens to know that body cameras were a way to
hold police officers accountable and also to protect them from unwarranted complaints.
Chief Smith stated the police department should strive for transparency.
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Resolution 16-13 Approve Disposition of Surplus Property to Thomas Ruck; 808 West 7
WITHDRAWN BY STAFF
Avenue
Resolution 16-14 Rescind Personal Property Taxes - O’Connor Oil / Mobil Mart Located at
2020 S. Koeller Street
Resolution 16-15 Approve Special Event – Otter Street Fishing Club Inc. to utilize
Menominee Park for their Otter Street Fisheree / February 5 and 6, 2016
Resolution 16-16 Approve Special Event – Day by Day Warming Shelter to utilize Leach
Amphitheater and Riverside Park for their Heart of Winter / February 13,
2016
Resolution 16-17 Approve Special Event – Battle on Bago to utilize Menominee Park
(Miller’s Bay) for Battle on Bago / February 26 and 27, 2016
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PCC–J12,2016
ROCEEDINGS OF THE OMMON OUNCIL ANUARY
Resolution 16-18 Approve Special Event – UW Oshkosh Student Recreation to utilize city
streets for their UW Oshkosh Shamrock Shuffle 5K Run-Walk / March
12, 2016
Resolution 16-19 Approve Special Event – Oshkosh Saturday Farmers Market Inc. to
utilize 400 – 500 Blocks of Main Street and 100 block of Church Avenue
for their Saturday Farmer’s Market / June 4, 2016 through October 29,
2016 – Every Saturday
Resolution 16-20 Approve Special Event – Otter Street Fishing Club Inc. and Battle on
Bago to utilize Menominee Park for their Otter Street Walleye
Tournament / June 17, 18 and 19, 2016
Resolution 16-21 Approve Special Event – Oshkosh Saturday Farmers Market Inc. to
utilize South Park for their Market in the Park / July 20, 2016 through
September 28, 2016 – Every Wednesday
Resolution 16-22 Approve Special Event – Otter Street Fishing Club Inc. to utilize
Menominee Park (Ames Point) for their Otter Street Kid’s Fisheree /
August 23, 2016
Resolution 16-23 Approve Special Event – Oshkosh Rotary, Oshkosh Southwest Rotary
and E-Rotary to utilize Menominee Park for Rotary Clubs of Oshkosh
BBQ Fest / September 2, 3, 4 and 5, 2016
Resolution 16-24 Approve Combination “Class A” License, Combination “Class B”
License, Agent Change for Combination “Class A” License, Agent
Change for Combination “Class B” License, Special Class “B” Licenses,
Operator and Secondhand Dealer Licenses
MOTION: ADOPT CONSENT AGENDA (Pech; second, Allison-Aasby)
CARRIED: Ayes (7) Clark, Allison-Aasby, Herman, Pech, Panske, Stepanek, Mayor
Cummings
ATOR
CTION AKEN ON RDINANCES AND ESOLUTIONS
Resolution 16-25 Approve City Manager Performance Evaluation for 2015 Compensation
MOTION: ADOPT (Pech; second, Panske)
CARRIED: Ayes (7) Clark, Allison-Aasby, Herman, Pech, Panske, Stepanek, Mayor
Cummings
Council Member Pech explained the city manager performance evaluation process and read
aloud the press release detailing the results of the evaluation.
Mr. Rohloff stated he appreciated the support of the Council and the citizens of Oshkosh.
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CD,DCMFAI
OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS
A workshop on the parking study with Walker Parking Consultants would be held on
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January 26 after the Council Meeting in Room 404.
Mr. Rohloff stated the parking study workshop would last about an hour and a half and the
parking study would be available for viewing on the City’s website. He stated the Parking
Utility Commission and the Business Improvement District had already received copies of
the parking study.
Council Member Pech asked where the parking study would be located the City’s website.
Mr. Rohloff stated the parking study would be located in the “hot topics” header on the City’s
website and also under the Transportation Department tab.
Council Member Herman stated he felt the Chamber of Commerce should be invited to the
parking study workshop and a copy of the parking study be sent to GOEDC.
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A joint meeting with the Oshkosh Area School District would be held on January 27 at 5:00
p.m.
Council Member Herman asked for an update on the progress of the municipal codebook.
Mr. Rohloff stated he would add an update on the progress of the municipal codebook in the
weekly Council packet.
The Council had a discussion on legislative items impacting Oshkosh.
Mr. Rohloff explained City staff were researching how to regulate rental housing to protect
tenants and ensure safe and healthy housing. He stated proposed legislation in Madison
would take away local control for municipalities to regulate rental housing.
Mayor Cummings stated he recently testified at a hearing in Madison regarding AB568 which
would limit local government authority to regulate rental units, historic properties and signs,
and impose real property purchase or residential real property occupancy requirements. He
explained the City wanted to initiate a rental registry program which would require safe and
healthy rentals for citizens of Oshkosh and that AB568 could affect the City’s ability to do so.
Council Member Pech stated it was important for citizens and the Council to pay attention on
what was happening at the State level as bills were being passed that were in the best
interest of the lobbyists and not the tax payers. He spoke about tax equity related to the
decision to allow large corporation stores such as Walgreens to change how their properties
were assessed.
Council Member Clark stated he believed that testimony from private citizens at the state
level made an impact on decisions made by legislators.
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PCC–J12,2016
ROCEEDINGS OF THE OMMON OUNCIL ANUARY
Council Member Pech asked for an explanation of the City’s snow removal policy in light of
the recent significant snowfall.
Mr. Rabe explained that the recent snowfall was heavy and wet which produced problems
for the plows. He stated under usual snowfall conditions, the first priority was to clear the
primary arterial and collector streets. He explained there were twenty three plow routes and
once the primary arterial and collector streets were cleared, the secondary streets were
cleared, and then individual streets cleared. He stated there were six additional plow routes
for parking lots, sidewalks, cul de sacs, and alleys.
Council Member Panske stated if citizens had issues with snow removal they should contact
the public works department.
Council Member Pech pointed out that the snow removal routes could be viewed on the
City’s website under the Public Works Tab.
Mr. Rohloff added the City had to prioritize where snow was cleared from first to last,
however they were always looking for ways to improve the services provided to residents.
Council Member Allison-Aasby commented that wind speed and wind chill also factored into
the clearing of snow and ice from streets.
Mr. Rabe stated the snow plow drivers had street temperature sensors in their trucks and
once the street temperature went below ten degrees the salt dispensers were turned off as
the salt was no longer effective.
Council Member Herman stated he noticed several cars plowed in on streets after the recent
snowfall and felt snow plow drivers should make an effort not to plow cars in. He stated he
felt the City should revisit its snow emergency policy.
Council Member Pech reminded citizens who reside on corners to shovel around fire
hydrants and to keep the corner cuts clear.
Council Member Clark reiterated the importance of communication between citizens and City
staff and council members.
CSC
ITIZEN TATEMENTS TO OUNCIL
There were no citizen statements to Council.
CMAS
ITY ANAGER NNOUNCEMENT AND TATEMENTS
Mr. Rohloff reported an agreement was made with AECOM for geotechnical storm water
management, civil site planning and surveying services for the redevelopment of the vacant
lot located on the 600 Block of Grove Street. He stated a professional service agreement
was made with Blue Door Consulting for the Healthy Neighborhoods Initiative Branding. He
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PCC–J12,2016
ROCEEDINGS OF THE OMMON OUNCIL ANUARY
gave an update on the Walgreens charge back issue, stating he met with the Department of
Revenue regarding the City being able to share charge backs with other taxing entities.
Council Member Panske asked if there was a timeline for an answer from the Department of
Revenue regarding sharing charge backs with other taxing entities.
Mr. Rohloff stated there was no timeline for an answer from the Department of Revenue
regarding sharing charge backs with other taxing entities, however he stated he would
request any change made to sharing charge backs with other taxing entities be made
retroactive.
MOTION: ADJOURN (Clark; second, Pech)
CARRIED: VOICE VOTE
The meeting adjourned at 7:11 p.m.
PAMELA R. UBRIG
CITY CLERK
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