HomeMy WebLinkAbout14. 16-35JANUARY 26, 2016 16-35 RESOLUTION
(CARRIED__6-0_ ___LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE CHARGES FOR EXTRAORDINARY SERVICES FOR
SPECIAL EVENTS - 2016
INITIATED BY: CITY ADMINISTRATION
WHEREAS, the City of Oshkosh adopted a Special Events ordinance which allows
the City to recoup charges for extraordinary services which may result from Special
Events; and
WHEREAS, the ordinance requires the Common Council to adopt each year a list of
standard fees and charges which will be used to determine the amount of charges
attributed to Extraordinary Services provided to Special Events by the City of Oshkosh.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the attached schedule of fees and charges for Extraordinary Services
provided to Special Events by the City of Oshkosh is hereby approved for calendar year
2016.
Special Event Fee Schedule — 2016
Parks Department
Seasonal Staff Member
Full Time Staff Member
Transportation Department
Sign Labor
Electric Labor
Utility Charges
Police
Community Service Officer
Patrol Officer
Supervisor
$10.61/hr
$15.91/hr
$21.22/hr
$41.80/hr
$56.73/hr
$71.65/hr
$36.57/hr
$49.13/h r
$61.70/hr
$45.49/hr
$62.07/hr
$78.66/hr
Straight Time
1 '/ Time
Double Time
Straight Time
1 '/ Time
Double Time
Straight Time
1 '/ Time
Double Time
Straight Time
1 '/ Time
Double Time
actual cost as metered or
estimated cost if inetering is
impractical
$13.67/hr
$20.23/hr
$26.78/hr
$57.39/hr
$78.62/hr
$99.85/hr
$68.93/hr
$95.34/hr
$121.76/hr
Straight Time
1 '/ Time
Double Time
Straight Time
1 '/ Time
Double Time
Straight Time
1 '/ Time
Double Time
Fire Department
Paramedic Crew with Ambulance
Paramedic Crew (Two Personnel ATV)
Airport Rescue Firefighting Unit
Engine/Fire Company
Inspection
Large Event Inspection
General
Placement of Temporary
No Parking Signs / Temporary
Reduced Speed Signs
Traffic Cones
Barricades/Signs
$124.25/hr
$110.50/hr
$115.48/hr
$170.23/hr
$59.00-$108.00
$59.00/hr
No charge for events using less
than 20 parking signs
$11 daily fee for events using 20-
49 no parking signs
$16.50 daily fee for events using
50-99 parking signs
$27.50 daily fee for events using
100 or more parking signs
No charge for events using less
than 20 cones
$11 daily fee for events using 20-
49 no cones
$16.50 daily fee for events using
50-99 cones
$27.50 daily fee for events using
100 or more cones
$5.50 per barricade or sign per
day of event, plus an additional
$27.50 Delivery charge for events
with 1-50 barricades/signs
Other Personnel
Costs for personnel, not specifically identified by this resolution, providing extraordinary
services in support of a Special Event, March or Public Assembly shall be identified and
calculated by the Finance Director using the same methodology as used for other
similar identified employees herein.
Special Equipment
Cost of Special Equipment deemed necessary for provision of services to a special
event shall be charged to the Event Sponsor at the City's actual cost.
Parades
There will be no charge for barricades, signs, traffic cones and assignment of police
officers or auxiliary police officers for community-wide parades.
Neighborhood Block Parties
There will be no charge for barricades for Residential Neighborhood Block Parties
where such parties are limited to 5 blocks or less.
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TO: Honorable Mayor and Members of the Common Council
FROM: Kathryn S. Snell, Special Events Coordinator
DATE: January 19, 2016
RE: Resolution Establishing Special Events Costs for 2016
BACKGROUND
On March 9, 2010, the Common Council adopted a Special Events, Marches, and
Public Assemblies Ordinance which allows the City to recover certain costs related to
extraordinary services provided to specific special events. The ordinance provided that
the Common Council would establish a list of standard fees and charges by hourly rates
or flat fees on an annual basis by Resolution. The ordinance also provided that the
Council may specify certain tasks that may or may not be subject to extraordinary
service charges.
ANALYSIS
Staff has identified those persons and services generally provided for special events
and calculated the costs for providing those services. Similarly the proposed resolution
identifies the most common items and equipment used in suppoA of special events and
specifically itemizes the costs related to those items. Those services and equipment
which are most commonly used are specifically identified in the proposed resolution.
The Council has previously authorized staff to charge for other services provided by
calculating the cost of those services in the same manner as costs were calculated for
the employee services itemized in the resolution. In addition, the Council authorized the
recovery of costs for special equipment that any of the departments or divisions deem
necessary to provide the services required or requested of them at the City's actual cost.
Staff is recommending that these general authorizations be continued to provide a
means for recovery of less typical costs should they arise.
The attached costs have been updated to reflect the City's actual personnel costs for
2016. A 10% surcharge has been applied to the administrative charges associated with
the services provided by the respective departments. This surcharge will assist in
recovering the costs for services provided by the Special Events Coordinator.
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The Council has previously waived all costs related to: community-wide parades and
residential neighborhood block parties. The Council recognized that neighborhood
block parties promote many of the values of community policing and encourage
relationships belween persons and their neighbors which provide many other benefits to
the City as a whole. In addition, traditional neighborhood block parties do not have a
"sponsor" nor are they commercial in nature, so raising the funds for these types of
events can be problematic for neighborhoods. Similarly, Council waived costs related to
parades, recognizing the traditionally non-commercial nature of parades as well as their
communiry-wide appeal. Staff is recommending that this practice be continued.
Typically these types of events have no or very little cost associated with them and staff
believes the value of continuing to promote these types of activities outweighs any costs
which may fall upon the City as a whole from these events.
FISCAL IMPACT
The proposed resolution would allow the City to recover costs related to specific special
events within the City which require the provision of extraordinary services.
RECOMMENDATION
Staff recommends approval of the resolution as proposed.
Respectfully Submitted, Approved:
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Kathryn S. Snell Mark A. Rohloff
City Special Events Coordinator Ciry Manager