HomeMy WebLinkAbout14. 16-09JANUARY 12, 2016 16-09 RESOLUTION
(CARRIED__7-0____LOST________LAID OVER_______WITHDRAWN_______)
PURPOSE: APPROVE 2016 SOFTWARE MAINTENANCE AGREEMENTS
FOR IT DIVISION TO ESRI, INC. AND HARRIS COMPUTER
SYSTEMS (DATANOW) (Total amount of $82,695.53)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the IT Division requires maintenance agreements for the various
software systems used within City departments.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase maintenance agreements
from the following approved sources:
HARRIS COMPUTER SYSTEMS
62133 Collections Center Drive
Chicago, IL 60639 Annual Total: $31,195.53
ESRI, INC.
380 New York Street
Redlands, CA 92373 Annual Total: $51,500.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. Nos.: 100-0110-6427-00000 General Fund / Maintenance of Computer
Software
541-1892-6427-08921 Water Utility / Maintenance of Computer
Software
551-1950-6427-00000 Sewer Utility / Maintenance of Computer
Software
561-2050-6427-00000 Storm Water Utility / Maintenance of
Computer Software
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,903-11130 City of Oshkosh
OfHKOJH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 16, 2015
RE: Approve Purchase 2016 Software Maintenance Agreements- IT Division
BACKGROUND
Each year the IT Division secures maintenance agreements for the various software
systems used within City departments. These maintenance agreements are proprietary to
the software systems.
ANALYSIS
There are two maintenance agreements being renewed at this time: 1) Datallow Annual
Maintenance ($31,195.53 for 2016)- financial and utility billing software used by the
Purchasing, Finance, Accounting and Water Utility to allow for system updates, patches,
technical support and general use licensing; 2) ESRI Annual Enterprise License
Agreement ($51,500 per year, 2014-2016)- city-wide enterprise GIS software license
agreement (ELA) allowing for unlimited workstation and mobile installations, updates,
upgrades, technical support and access to ESRI virtual campus. The Datallow software
must be maintained until the Enterprise Resource Planning (ERP) software is fully
implemented within the next several years. The City Manager has approved these
maintenance agreement renewals.
FISCAL IMPACT
The total fiscal impact of these maintenance agreements for 2016 is $82,695.53. Funds
for the ESRI maintenance agreement is allocated in the contractual services account(100-
0110-6427-00000) of the 2016 IT Operating Budget. The Datallow maintenance
agreement is being funded $18,333.41 by 100-0110-6427-00000, with the remaining
balance of$12,862.12 shared between the Water, Storm and Sewer Utility accounts (541-
1892-6427-08921, 551-1950-6427-00000, 561-2050-6427-00000).
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
process when the purchase is from only one source of supply or when standardization or
compatibility is the overriding consideration. In accordance with Section 12-11 of the
0
Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council approve these maintenance agreements for 2016 for $82,695.53
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager