HomeMy WebLinkAbout15. 16-10JANUARY 12, 2016 16-10 RESOLUTION
(CARRIED__7-0____LOST________LAID OVER_______WITHDRAWN_______)
PURPOSE: AWARD BID FOR SAFETY BUILDING SALLYPORT ROOF
REPLACEMENT TO WALSDORF ROOFING COMPANY, INC.
($139,200.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the Safety
Building sallyport roof replacement; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
WALSDORF ROOFING COMPANY, INC.
PO Box 66
Kiel, WI 53042
Total Bid: $139,200.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7214-06635 Property Improvement Fund – Buildings
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
OfHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben,General Services Manager
DATE: January 4, 2016
RE: Bid Award- Safety Building Sallyport Roof Replacement
BACKGROUND
The areas over the sallyport and garage of the Safety Building have been leaking for some time
despite various attempts to repair or slow leakage into the building. These issues have been
identified on our roof replacement schedule that is coordinated by Specialty Engineering Group
(SEG). SEG has determined the only way to permanently address the leaking is to remove the 4"
concrete slab overburden of the sallyport/garage and replace the waterproofing below. The slab
is part of the original building construction; however remains unused and without access.
Remove of the overburden will be a one-time disruptive event. A new configuration of
waterproofing as a standard roof system will allow simple repair in the event of future leaks.
Based on SEG's assessment and the history of problems with these roof areas, staff identified this
project as a priority in the 2016 CIP Roofing/HVAC Replacement Program.
ANALYSIS
Working with SEG and Facilities Maintenance staff, Purchasing prepared bid specifications
seeking bidders for this project. Bids were posted on November 21, 2015. A mandatory pre-bid
was held on December 3, 2015. The bids were opened on December 17, 2015. The bid tab is
attached. SEG and staff confirmed the low bid from Walsdorf Roofing Co. Inc. met all the
minimum bid specifications. In conversation with Walsdorf Roofing the contractor indicated
they had covered all aspects of the project in their bid and would execute the contract as bid if
offered to them. SEG has noted that in this project where unknown conditions are present, some
additional expense may be encountered as the project unfolds. In previous similar projects
Walsdorf Roofing did not exhibit the tendency to pursue unwarranted additional monies for
unforeseen existing conditions encountered during the projects. In consideration of this, SEG and
Purchasing are comfortable in recommending award of this bid to Walsdorf Roofing. The project
is anticipated to begin in the March-May window and once started, will be completed by Friday,
June 3, 2016. Because the project is directly adjacent to judiciary proceedings the work will be
done during evenings and weekends.
FISCAL IMPACT
The total fiscal impact of this bid is $139,200. The 2016 Property Improvements CIP budgeted
$500,000 for HVAC/Roof Replacement Projects. With the inclusion of this project and factoring
in current/pending HVAC/Roofing projects there are sufficient funds for this project. This
project will be charged to A/N#323-0130-7214-06635.
0
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Walsdorf Roofing Co. Inc. for
$139,200.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
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