HomeMy WebLinkAbout16. 16-11JANUARY 12, 2016 16-11 RESOLUTION
(CARRIED__7-0____LOST________LAID OVER_______WITHDRAWN_______)
PURPOSE: AWARD BID FOR 2016 – 2018 CUSTODIAL SERVICES CONTRACT
FOR CENTRAL GARAGE DIVISION TO SERVICE MASTER
BUILDING MAINTENANCE ($34,740.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the custodial
services for the central garage division; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
SERVICE MASTER BUILDING MAINTENANCE
2314 W NORDALE DR
APPLETON, WI 54914
Total Bid: $34,740.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 100-0450-6401-00000 General Fund - Central Garage
Contractual Services
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
O.IHKOJH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: January 4, 2016
RE: Bid for Cleaning Services of Field Operations Facility-Central Garage
BACKGROUND
Since its opening in 2014 the Field Operations Facility has utilized a custodial contractor to clean
the non-garage areas within the facility. These areas include the lobby, reception, foyer,
conference room, corridors, restrooms, locker rooms and breakroom. The initial custodial
contracts for these services were short term, month to month. This allowed the Central Garage
Division to best analyze the full custodial needs for the facility so as to allow for the solicitation
of a three year custodial service agreement to begin in early 2016.
ANALYSIS
Working with the Central Garage Division, Purchasing reviewed and prepared bid specifications
seeking contractors for this service. Bids were sent to area cleaning contractors and posted in the
local newspaper on November 28 and December 5, 2015. A mandatory pre-bid was held on
December 9, 2015. Bids were received on December 21, 2015. The bid tab is attached.
Purchasing and Central Garage Division staff reviewed the sole bid received from ServiceMaster
Building Maintenance and concluded their bid was competitive compared to the rates being
charged from the facility's prior custodial contractors. Staff also concluded ServiceMaster
Building Maintenance's bid met all the minimum bid requirements.
FISCAL IMPACT
The annual fiscal impact bid of this bid is $11,580 equating to a total three year fiscal impact of
$34,740. The 2016 cost for these services will be charged to A/N#: 100-0450-6401-00000.
RECOMMENDATION
Purchasing is recommending the Common Council award this bid to ServiceMaster Building
Maintenance, 2314 W.Nordale Drive,Appleton, WI 54914.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
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