HomeMy WebLinkAboutMemo - Park Business
City of Oshkosh
Parks Department
Ray Maurer
805 Witzel Ave., PO Box 1130
Director
Oshkosh, WI 54903-1130
(920) 236-5080 (920) 232-5316 FAX
MEMORANDUM
To: Advisory Park Board
From: Ray Maurer, Parks Director
Date: January 7, 2016
Re: January 11, 2016 meeting
Park Business
1.Discuss/recommend lease agreement extension for concession stand operation at Spanbauer
Memorial Field with Fraternal Order of Eagles
The Board will discuss and possibly recommend to the Common Council a lease agreement
extension for the concession stand operation at Spanbauer Memorial Field with the Fraternal
Order of Eagles. Since 1996, the city and Fraternal Order of Eagles have had an agreement for
the concessions operation. The city receives annual rent in the amount of $1,000 or 10% of
gross revenues, whichever is greater for the year. Staff and the Fraternal Order of Eagles are
recommending a two year lease extension which will expire on December 31, 2017.
2.Discuss establishing fees for special events utilizing park facilities
The Board will discuss the establishment of fees for special events that utilize park facilities.
The Common Council has requested that the Board consider this item again. The Board did
discuss and consider this issue in 2014 and ultimately voted to not establish fees for special
events (see attached meeting minutes).
The concern is that when large special events utilize city parks, the events essentially eliminate
the use of other park facilities/areas by city residents. For example, when a large special event
takes place in South Park, the park is so heavily utilized that we cannot rent out the park
shelters so the city is effectively losing rental revenue and residents have limited or no access
to the park. Additionally, when large special events take place at Menominee Park and utilize
have no or limited access to the
launches and the city is losing boat launch revenue.
An option and a common way that other area municipalities handle this is to require the
special event group to pay the daily rental for all the park facilities since the special event is
essentially consuming those rental areas. In the South Park example above, the special event
group would be required to pay the daily rental for the gazebo and three (3) park shelters each
day of their event. For a Saturday and Sunday special event at South Park, the group would be
required to rent the gazebo for both days ($45 X 2 days = $90), shelter 1 ($65 X 2 days = $130),
shelter 2 ($55 X 2 days = $110) and shelter 3 ($55 X 2 days = $110) for a total cost of $440 for
the two days of their event.
be required to pay a fee equal to the amount of boat launch revenue that would typically be
generated. That number varies based on the month and the day of week but a daily average
fee could be determined and charged.
By implementing such a fee, the city would be recouping the fees that we normally would be
Staff still believes that this is the fairest
way to implement such a fee.
Also for discussion, the Board may want to consider only charging special events that take
place during the rental and boating season (April October) as events that take place in the
parks outside of this really affect the facility use opportunity for residents.
Staff will be prepared to discuss other possible fee structures at the meeting.
If you have any questions prior to the meeting or if you will not be able to attend, please contact me
at 236-5080. Thank you in advance.
The Exceptional Parks Experience
Committed to Purpose and People
Visit our website at http://www.ci.oshkosh.wi.us