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HomeMy WebLinkAbout09. 15-524DECEMBER 8, 2015 15-524 RESOLUTION (CARRIED__7-0_____LOST_______LAID OVER_______WITHDRAWN_______) PURPOSE: APPROVE PLANNING SERVICES FEE SCHEDULE FOR SITE PLAN REVIEW AND FINAL INSPECTION FEE, STORMWATER AND TRANSPORTATION CONSULTANT FEE AND CODE COMPLIANCE FEE INITIATED BY: CITY ADMINISTRATION BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached Planning Services Fee Schedule is hereby approved, effective January 1, 2016. 0 JH TO: Honorable Mayor and Members of the Common Council FROM: Darryn Burich � Director of Planning Services DATE: December3,2015 RE: Approve Establishing Planning Services Fee Schedule for Site Plan Review and Final Inspection Fee, Stormwater and Transportation Consultant Fee and Code Compliance Fee BACKGROUND Site Plan Review is required for every commercial, industrial, institutional, and multi-family project in the City prior to issuance of a building permit or commencement of development activity. Site plan review is an administrative process that is typically held within 7-12 working days after the completed plans and application are received. The goal is to reduce the review period to 5 business days. The City of Oshkosh Planning Services Division currently coordinates and administers the site plan review process as part of a Site Plan Review Committee (SPRC). The SPRC is comprised of various city staff representatives from Community Development, Engineering, Transportation, Police, Fire, and other departments as needed depending on the type of project. The SPRC meets twice monthly and may place various conditions of approval on projects that must be addressed prior to permit approval or at project closeout. For a number of years the City has been charging a graduated review fee based on the square footage of a project as follows: 2015 SITE PLAN REVIEW FEES: Multi-Familv Residential. Commercial 8lndustrial Blda/Adtlition/Imoervious Area Disturbed Area For 2016 the City is proposing two additional fees associated with this service provision. One is a final inspection and occupancy permit compliance fee and the other is a Contracted Services Fee. The final inspection and occupancy pertnit compliance fee is a graduated scale fee proposed at between $100-$175 depending on the level of the project. The intent of the fee is to ensure that conditions of approval placed on projects have been implemented at project occupancy or completion. The fee will offset the salary of planning staff that will inspect each project and issue certificates of compliance. The other new fee being proposed is a Contracted Services Fee + 2% administrative fee that will be charged and paid to the City's contract consultant that will perform predominately stormwater and site engineering design review as well as things like traffic engineering reviews. The fee will be an actual cost as billed by the consultant and will include an additional 2% administrative fee associated with administering the contract consultant. The contract consultant will free up city engineering staff time working on private development projects to work on public infrastructure projects. ANALYSIS The proposed fee schedule for 2016 is: Contracted Service Fee to pay actual costs of the City's contract development services contract + a 2% city administrative fee. Zoning Code Enforcement Service Fee Recommendation Similar to the fee being charged by the City of Oshkosh Inspection Services Division in adding service fees to housing and property maintenance compliance inspections, Planning is proposing a Zoning Code Enforcement Fee for zoning related infractions to offset staff time associated with code administration. These infractions often take up hours of valuable staff time to bring cases into compliance resulting in multiple notices and often times issuance of municipal citations where the City only receives a very small fraction of the citation fee issued. The proposed fee would mirror that of the Inspection Services Fee as proposed below: Zonin Code Enforcement Service Fee Initial Service Fee $20 2" Service Fee $50 3' Service Fee $100 Subse uent Service Fee $200 Charging a service fee to the property owner for violations to the City of Oshkosh Municipal Code does three things: 1. It makes the owner take responsibility for the violation that is created on their property. 2. It gives the owner an incentive to get the violation corrected within a reasonable time frame to avoid additional fees. 3. It makes the violators pay for the use of city resources that are required to enforce the Zoning Ordinance. Both fees are anticipated to generate an additional $24,000 in revenue and will offset the staff costs associated with creating a full-time Zoning Code Enforcement Inspector position that is currently a shared position between Planning and Inspections. FISCAL IMPACT The anticipated revenue of $24,000 will help offset salary costs of creating the full-time Zoning Code Enforcement Inspector position in the Planning Services Division. The contractor cost recovery fee will serve as a pass through of development review costs. RECOMMENDATION Staff recommends approving the fees as proposed. Approved, -Y�,�� City Manager Planning Services Fee Schedule (Effective 1/1/2016) ZONING CODE ENFORCEMENT SERVICE FEES Initial Service Fee $20 2"a Service Fee $50 3ro Service Fee $100 Subsequent Service Fee $200 FEES FOR CONSULTANT SERVICES (i.e. stormwater, site engineering design, traffic engineering design, etc.) If the City requires the services of a consultant, the fee for such services shall be the cost of the consultant services plus a lwo percent (2%) administrative fee.