HomeMy WebLinkAboutWinnebago Literacy Council 11/18/2015�E����P����€�
THIS hGREEC��EI�T �s betEh�een ti�� Cify af Qshka�f�, � t�Vi�coris�r� rrG?r�ici��! �ar�ar�fi�n, h�r�i�� E°�f�E-r�d �o as
"CiTY' ; and 'v°vinnepago Literacy Councii, i 06 'vi�asnington i�ve, vsi-�icosn, iivi 5�9u-i , a vviscansin non-prafit
corp�rati��?, h�rein raf�rrAd to �s "SURREClPlENT".
r�r,i�Rai n���QepT4nf.!
A. Tfie c;ify I�as received �ur�aing ��°a��n t�ie U.S. [3����rri�r�t a� Hc�u�ir�g �na i�rb�r� Dev�{a�r�i�nt (F�UD)
UiiGcE''c'Ii� 6 I�I� I CO{;"iilit,�Ei{�'yF C�l���ei��E���€�t �E�G{: Gr�r�t (G��G} �'ragr�no, ta un����k� �Srajects and
activiii2s as indic�ied in the City's Fi�ial Sf����ent of Community Deveio�an�enf Objecfives and
Pr3j�ct�d Use bf Fur�ds. Trie activety set f���i in �s°i�s �,�re�rrier�t's Scr��� �g Services is on� of th�
said activities and it is the responsibility of the subr�cipi�nt t� carry out the activities in compliance
wiin ihis �greemeni ana a'ther appircabie reguiairons reierrea io nerein.
B. The City has allocated a portion of its 2015-2G16 �DBG to a pubfic service funding consortium
��ile�? �Lf�QSB !S tQ �l���!!afi2 �! ���lG ��C'!�l�� �I'a!�'� �Cr�IlG��!QC1S �ilG� �I�CG?tB $L!��S C�!��E'ihi �tp�l tn th@
funding consortium.
C. ih� City �nr"II r�Vic�r°� �3U�3(Ir s�r�i�e argarizaiior�s ,ur���c� tt�ra��h th� co�so�iun� v�iti� 2Q15-2016
CDBG funds in orcfer to e�afuate subrecipient perFormance to ensure that the scope of services a
subrecipient st�fed fh�t ii �a1o�Fa �er�arm ir� i�s �pplicafi�n for f�ndinr� to the cortsor'rium �vas being
carried out in accordance v+fith appli�able iaws and reg�Eations ar�d to provi�e technica{ a�si�tance.
D. The City will make quarterly payments on a reimbursement basis to the subrecipient af4er written
requests for paymeni nas �een made �rvith attached documentaiion s�!pporting �uch requssts.
E. Funding under fhis Agreemenf shail €�e paid witi� 2015-2096 C€�BG funds. Shouid the City not
recei��e s�id fu�ccls, this Agreem�nt ch�l! �e nu!! �nd veid. Ef � perEion of the CC?BG f�+nds are
rescincled by Congress, tf�e cor��ract amount in Arficle V(A) of �his Agreement sh�ll be reduced by
the s�me perc�r�tag� 4hat i� r�scir�dcd frerr� tf�e Gify'� �015-2016 CDBG Pragr�m �y Gongress or
HUD, or as determined by the City per applicable FiUD regulations.
SCOPF OF SERVICES
A. ihe subrecipienf shall:
(1} Provide Engfish cl�sses ta aduiis ar�d children
(2) Provide said services in accordance with the abjectives outiined in the subrecipient's
proposal to the consortium (see "Appsndix A", which is aitachsd and fully incorporated into
this Agreement) and are for City of Oshkosh residents only.
B. Said services shaff commence on or abouf Mav 1, 2015 and shaff be comp(efed bv Aprif 30 2016.
C. The subrecipient certifies that the activities c�rried aut with the fiunds prov'rded und�r this Agreement
wiii meei one or more of ihe Cdi�G program's iJaiionai Oi�jeciives: �) benefit to iow and moderate
income {LMI) persons; 2) aid in the prsvention or elimination of slurns �r blight; and 3) meet a nesd
having a particular urgency (as defined in 24 CFR Part 570.208).
Ifl. REPORTING REQUIREMENTS/RECORDS
A. The subrecipient shalf provide quarterly reparts ta the City by August 31, 20i 5, Nav�mber3Q, 2Q15.
February 28, 2�16, and ��iay 3i, 2�in. Kdaitianaiiy, ihe f�nsf re�art shalE incfude k�oih ihe fast
quarter, as we!! as a yearfy summary of activi#ies along ��rith accompli�hments. A fem�late for the
reporting will be provided to the subrecipieni and shall include, at a minimum, the following
inform�ii�n:
IV
(�)
��)
(�}
f �-)
(5}
{6)
(7)
i$)
��i
(10)
(11 j
Af�ount o� GDBG func`ss expenc�ed per I��;ca�et ar�c� adr�i�ior�af fGnds Eever�geo fQr �rogr�m
T���� �nd urnourt ai ser��ice� proE�ia�d
N���f�er oi tc���i c}i�nts
P��m�aer of cfier�t� �nd percent of ciients fros� ��f�ko�h
(�um�er of lov�r/moderate ir�came persons a�5isted
f��amber of very law income persons assisfed
tzur�i��r �f ex.fr�r��iv I�vv ir���rn� ��rs�r:s
Number af persans assisted b�sed on ane of fhe foliowing 10 r�ce categories: White,
�fack/�fric�n Americ�n, �,sian, /�merican lndi�n�f�i�sl:�n f��ti��e, t�i�tive Ha�nraiianfOther
��cific I�f��c�r, A����ric�€� in�i�r�/AE�sF�n t��ti��� �: Vtrhii�, �s;�ri & t/���i�E�, 61�cEJ,�fric�n
Rmerican & Vt/hite, An�erican indi�n/Alaskan lJ��ive � B(�ciJHfrican Arneric�n, or Other
"vamb�r �f HiJpari� p�rsons ��sist�d p�r each d� 'sh¢ ����� � � r��� cai���� i�s
P�l�mber af �err�ale h�aded hauseholds assisted
Frogress towards program go�is (ouicome sF�tement)
Records necessary ta subs4antiate fihese reports sh�ll be kept on file attrie subrecipient's office and
sh�ll inclua� �!I do�ur��r�t�, corn�iuter r��orcEs ��� re��rf� a����ia4�a Evitri tt�i� �gr�err�ent.
B. ��laintain a separate financial �ccount for C�BG funds v✓i-ii�h shows all receipts, including program
i�irbti'lp, �n� 1i�l��rs�rr�r�s. All dis�ur����nt� sl�Q{! ��v� doc�.arr�r�t�fii�n that su���an�i�ies �hat
costs incurred and paid rrom ihe CDBG accaunt are reasonable, ailawab(e, and aliocable per
Gpplie�ble Fede��l cost princi��l�. °rogr�rr� incc�me, as defrted �t �4 CFR 57�.5�� (�), �hall be
re�oried to the City quart�rly. The subr�cipi�r�t rr��� �se pr�gr�rn ir�c�me far activiti�s s�ecified in
ihis a�reemeni, bui sh�ii reduce sub�equent requesis forfunas �naerihis agreement by the amount
ofi the program income recpived. Rny program unused program income shall be ret�rned to the City
at the end of the agreement period.
C
���
Provide the City wiih a ca�y oi an agency a�!dit, conducted in accordance with 2 CFR Part 200, as
applica�f�, for �ny F�scGl y�ar CDBG T�r�c#s �rt��r€ r�c�iv�cf unci�r tF�is Agr��ment.
Aif recoras required underihis Agreement shaif be retairsea forfour (4) years ai�er compietion ofithP
�roject, or after a!I �ending m�tters relative t� this Agreement are closed.
E. T�,o su+�r�ci�i�rii ��r��s f� �r�vi�e �P��ss fo it�e C'sty, H�JD, the romptralipr �en�r�! �f the United
States, or any of their duly authorized representafives to any books, documents, papers and records
�n�hich are directly pertinent ta this ,�greement for the �urposes of making audit, examination,
excerpts and �r�nscriptians.
STANDARD PROVISIONS
R. Tf�e subrecipient agrees in �II hiring or emplayment rr�ade passible by or resulting from this
Agreement, there (1) will no# be any discrimination against any employee or applicant ior
employment beca�!se �f race, color, sex orient�tion, religion, sex er natiQna! origin; and (2)
affirmative action will be taken to �nsure that applicants are errtployed and that employees are
treated a�jring �rr�pic}�ment r���thQUt reg�rd to their race, calor, religion, sex arientation, sex or
national origin.
This requir�m�r�t shdil ��ply to, but r��t b� iimit�d to th� foliawing: em�lo�ment, upgrading, demotion
ortransfer, recruitmentorrecruitmentadvertising, lay-affortermination, rates of payorotherforms
of campens2ti�n, �nd seEeGtion ior tra�ning, incE�.!aing �ppr�ntic�ship. There sh�El b� posted, in
conspicuaus places avail�bie to emplo}�ees and �pplicants f�r�m�loymen4, notices required orto be
p�ovided by Federai or Staie agencies invoiveci sei�ing foRh me provisions of the ciause. All
s�licitati�ns or advsrtisements for employsss sh�l! �#atg ihat all qualified ap�licants will rsceive
consideratian for employment without regard to race, colar, religion, sex orientation, sex or national
Oi:ylY1.
2015-2016 Gity of Oshkosh Gommunity Development Block Grant 2 Winnebago Literacy Council
F. The subrecipisnt �nsill m�i:� a go�d faith eTfa� to use mir�ariiy a�id women-owned businesses in
�r��ura��r� vf s�sN�l�e�, ��� �N�n r�qu�Jt �'fi�� C;�y, �us� Nr�v�u� ����sf��.�^� v�id�nc� �f such
ef�ort. F,ddiEianally, tr�e subre�ipient agrees �� �rovie�e the City vvith the n�me(s) �nd contract
amour�t(sj oi ail minority� �nd v��omen-o�nrnec! buviresses avi,��rded confracts on the project.
C. If the proceeds used �nder this Agraemer�t resuft in boak or other copyrightable r�aterials, the
�G±�ICC !� TC°? .0 CG'p"`.s rly�lT LI`!°' �.��!'�i, �!!$ $hC� �Ni.�`'.C�s.�'.l`l��� F�G��C�� wy6���� jn�,��,,{�,ra�,i ����rve� � royalty-
free non-exciusive and irrevoc�ble license to reproduce, publish orotherwise use, and fo authorize
ofhers to use �il copl�ri�hied ma�eriaf and �!f m�terials which can be copyrigh�ed.
D. Any discov�ry or invention arising ouz or' ar de��elaped in the caurse af vv�rE: aide� by this Agreement
�ha!! b� prcrrzp�ly� an� fuEl�� r�,��r��d tc th� ���� opriat� F�u�rG! �g�nc�` IitE�C3IV�C�'�C3t'f�@$�rCiEEE1��EC3�{ by
it as to whether pafient pratection ar� such i;�veniion or discav�ry sh�Pl �� sou�ht and how the rights
in ths invention or discovery, incfucfing rigt�ts undpr any paieni issueci ihereupon, shafi be aisposed
of and administered, in order to protect the pubiic interest.
E. Tk�� sukrreci�i�r�f �gr��s f� c�r��iy ��itih �II ���lic�E�l� st�r�clards, erders, or r�quir�rr�e�+is iss�:ed
under:
C{ean Air Act, �2 U.S.C., 7401 �t seq.
F�����f ��.���e� ��Ef�:4ier� Gt�r�4r�E A�s, �� �r��r�ce�, 33 U.S.C. �2F1, �f E��., �� �r �enc�ed,
1318 relating to inspection, monitoring, entry, reporis, and information, as well as other
requiremenfis specified in s�id Secfion i4 and Secti�n ;�GB, and all regulafions and
g�i�Flir�es iss�e� ¢�,�re undEr.
Environmental Protection Agency (EPA) reguiations pursuant to 40 CFR, Part 50, as
a��nde�.
F. The subrecipient agre�s to com�fy with manciatory sfanciarcis and poiicies refating to energy
effiiciency, which are cor!tained in the Stats Er�ergy Conservation Plan.
G. No ofr'ic�r, ernplayee or ���nf af ihe Cify whc� �x�r�ises any functions or res�en�ibilities in fhe
reviev� or approval, or the carrying out of respansibi{ities, to which this Agreement pertains, shall
have any persona! interest, direct ar indirecf, in this Agreement.
H. Incorporated by reference herein are OMB Circulars A-21, A-122 or A-133 as app(icable, and 2
CFP Part 200.
V. PAYMENT FOR SERVICES
A. Contract Amount
The subrecipient �h�E! pe:fcrrn �I! �vcrk ��a�rtt�i� ACreem�nt for��i �rr��untto be c���rrnined by the
City per (I) (B) of this Agreement, but not to exceed TEN THOUSAND DOLLARS ($10,000).
B. hAefhad O� P�vrrt�nt
Funds will be released monthly by the City upan receipt of proper invoice verifying efigibie expenses
actually incu; red by th� �ubr�cipi�nt wifh attach�d doc�rnentation supporting such req���ts, and
approved by the City.
VI. SUSPENSION AND TERNIIIVATION
A. When the subrecipient has failed to comply with th� terrr�s, conditians or standards af this
F�greement ar applicabie HUC? regulations, the City may, on reasonabie notice zo ihe suarecipient,
suspend the Agreement and v�r�thhold further payments or prohibit the s�!brecipient from incurring
additional obligatians �f gunds, pending correctiva action by su�recipient, or a decision to terminate
!^ wC�UCC�!'�C° 1.ti4t� ��C�C.�'rw�,�.�': � ���6lN.
2015-2016 City of Oshkosh CommunitV Development Block Grani 3 ��.�innebaqa Literacy Gouncil
B. This Agreement may be terminated for cause or canvenience.
(1) TER(I�INATION FOR CAUSE: The City may terminate this Ac�reement ir� whol� or in part at
any iime befo�e ihe cfate ofi compieiion, whe�ever ii is aeiermined ihai me subrecipieni has failed to
comply with the conditions of this Agreement. The City shall promptly notify the subrecipient in
writing of the determination and the reasons for the termination, together with the effective date.
Pay:7?eCl�� Cri��e �0 �hB S:��i?rj�l?nt Or rarp�Ar�ac br fh? CItY !!1 fh? ever.t fl�iS /ayr°°!71°ilt IS
terminated for cause, shall be in accordance with the legal rights and liabilities of the parties. In the
event there is probabl2 cause to befieve th� su�recipient is ir� noncompiiance with any appiicable
rules or re�ula�ions, the City m�y vdi�hhoi� up ta fiftezn ( ��} percent af fiunds subj�c,t to this
agreemeni uniil such iime ihe subrecipieni is found io be in campliance by fhe City, or atherwise
adjudicated to be in compli�ince.
(2) TERMINATIOtJ FOR CONVEI�!lEtJCE: This Agreemeni m�y� be term+naied in whole or in
part when all parties agree that the continuation of the project would not produce beneficial results
commensurate with the further expenditures of funds. The parties shall agree upon the effective
date and in the case of partial terminations, fhe parfion to be terminafea. Tf�e subreci�ien4 shall not
incur new obligations for the terminated portion after the effective date, and shall cancel as many
outstanding obligations as passiaie. The City shall aliow full credit to the subrecipient for any
noncarcEll�bl� a�li��tians pr�p�erly incurrEd by thE subrecipient prior to terminafion,
(3) The parties shall promptly seti(e ihe terminated grant and execute a written amendmeni
upon settleme�t, �:�hich ��,� forth the �e�^�� u^u �^,v^vl�l�^g ^f the �ettlem��t �gr4ernent.
VIl. R�VERSIc�tv �F �,SSETS
The subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable
to the use af CDSG f;�nds on har�d �t time of expir�fian of tf�is Agreem�nf. The subreci�ient fur�h�r agrees
that any real property underthe subrecipient's contro{ that was acquired or improved in whole or in partwith
C6�G funds in excess of �25,�06 is either:
A. Used ia meet ane ai ihe n�iianal objecfives in CFR 570.2G8 until five years aiter expirafion of this
F,greem�nt, or �uch longer p�riod of time a� d�#�rmi��� a�prapra#e ay th� City; or
B. is ctisposed of in a manner w�ich resuits in ihe G�iy being reimbursed in thz amount of the current
fair market value of the property less any portion thereof attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property. Such reimbursement is not required after
the peried of fime specified in accor��r�c� �.�i±h P. �bc��e.
VIII. AMENDMENTS
This Agreement may be amended at any time by a written modification mutually agreeable io both parties
hereta.
IX. iNDEMN{FlCfiTIC�1
The subrecipient agrees to and does hereby hold the City harmless and does hereby indemnify the City
ag�inst any claims or demands af any person ar I�g�l �ntify arising by r�ason of this P.greement.
2015-2016 City of Oshkosh Community Development Block Grant 4 Winnebago Literacy Council
This Agreemeni is made this I� day of �v�'�i��v1b('r�( _, 2015, ana is specifically binding upon the parties
h�r�to.
iN6NNE�AGO LITE�ACY COUNCIL
.�
TERRIS.HANSEN
EXECUTIVE DIRECTOR
C6TY OF O�FiKO�H
�- /� �u/
MAR ROHLOFF
CiiY �iANF�GER
�::"_
,l � �L� � � ; �' �J i'��/�
PAMELA R. UBRIG �
CITY CLERK
APPROVED AS TO FUNDING AVAILABILITY:
�� �'`� f'z 1 �
TRENA L RSON
FINANCE DIRECTOR
� --r; • � � • •- �
� ,. � ,
..
��. . .. . r.. . . �.�
,. ,.�- .�-
� •-
2015-2016 City of Oshkosh Community Development Block Grant 5 Winnebago Literacy Council