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HomeMy WebLinkAboutTri-County Community Dental ClinicAGR�EMENT THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporatian, hereln referred to aa "CITY"; and Tri-County Community Dental Clinic, 9 Tri Park Way Appleton, WI 6d914, e Wisconsln non-proflt corporation, herein referred to as "SUBRECIPIENT". I. GENERAL DESCRIPTION A. The City has received funding from the U.S. Department of Housing and Urban pevefoprnent (HUD) under the Title I Community Development Block Grant (CDBG) Program, to undertake projects and activities as indicated in the City's Final Statement of Community Development Objectives and Projected Use of Funds. The activity set forth in this Agreement's Scope of Services is one of the said activities and it is the responsibili#y of the subrecipient to carry out the activltfes in compliance with this Agreement and other applicable regulations referred to herefn. B. The City has allocated a portion of its 2015-2016 CDBG to a public service funding consortfum whose purpose is to evaluate public service grant applications and allocate funds contributed to the funding consortium. C. The City will review public service organizations funded through the consortium with 2015-2016 CDBG funds in order to evaluate subrecipient performance to ensure that the scope of services a subrecipient stated that it would perform in its application for funding to the consortium was being carried out in accordance with applicable laws and regulations and to provide technical assistance. D. The City will make quarterly payments on a reimbursement basis to the subrecipient after written requests for payment has been made with attached documentation supporting such requests. E. Funding under this Agreement shall be paid with 2015-2016 CDBG funds. Should the Clty not receive said funds, this Agreement shall be null and void. If a portion of the CDBG funds are rescinded by Congress, the contract amount in Article V(A) of this Agreement shall be reduced by the same percentage that is rescinded from the City's 2015-2016 CDBG Program by Congress or HUD, or as determined by the City per applicable HUD regulations. tl. SCOPE OF SERVICES A. The subrecipient shall: (1) Provide free oral health care to children under 13 years of age in the Oshkosh Area School District. Funds for this program can only be applied to children within the City of Oshkosh. (2) Provide said services in accordance with the objectives outlined in the subrecipienYs proposal to the consortium (see "Appendix A", which is attached and fully incorporated into this Agreement) and are for Cifiy of Oshkosh residents only. B. Said services shall commence on or about Mav 1, 2015 and shall be completed by April 30 2016. C. The subrecipient certifies that the activities carried out with the funds provided under this Agreement will meet one or more of the CDBG program's National Objectives: 1) benefit to low and moderate income (LMI) persons; 2) aid in the prevention or elimination of slums or blight; and 3) meet a need having a particular urgency (as defined in 24 CFR Part 570.208). III. REPORTING REQUIREMENTS/RECORDS A. The subrecipient shall provide quarterly reports to the City by August 31, 2015, November 30, 2015, February 28, 2016, and May 31, 2016. Additionally, the final report shall include both the last quarter, as well as a yearly summary of activities along with accomplishments. A template for the reporting will be provided to the subrecipient and shall include, at a minimum, the following information: IV. 1) 2) 3) 4) 5) 6) 7) 8) i9) (10) (11) Amount af CDBG funds expended per budget and additfonal funda leveraged for progrem Type and amount of services provided Number of totai clients Number of clients and percent of clisnts from Oshkosh Number of low/moderate income persans assisted Number af very low income persons assisted Number of extremely low income persons Number of persons assisted based on one of the foilowing 10 race categorles: White, Black/African American, Asian, American Indian/Alaskan Native, Natfve Hawaii�n/Other Pacific Islander, American Indian/Alaskan Native & White, Asian 8� White, Black/Afrfcan American & White, American Indian/Alaskan Native & Black/African American, or Other Number of Hispanic persons assisted per each of the above 10 race categories Number of female headed households assisted Progress towards program goals (outcome statement) Records necessary to substantiate these reports shall be kept on file at the subreciplenYs offlce and shatl include all documents, computer records and reports associated w(th this agreement. B. Maintain a separate financial account for CDBG funds which shows all receipts, includfng program income, and disbursements. All disbursements shall have documentation that substantiates that costs incurred and paid from the CDBG account are reasonable, allowable, and allocable per applicable Federal cost principals. Program income, as defined at 24 CFR 570.500 (a), shall be reported to the City quarterly. The subrecipient may use program incame for activities specffied in this agreement, but shall reduce subsequent requests forfunds under this agreement by the amount of the program income received. Any program unused program income shall be returned to the Clty at the end of the agreement period. C �❑ Provide the City with a copy of an agency audit, conducted in accordance with 2 CFR Part 200, as applicable, for any fiscal year CDBG funds were received under this Agreement. All records required under this Agreement shall be retained for four (4) years after completion of the project, or after all pending matters relative to this Agreement are closed. E. The subrecipient agrees to provide access to the City, HUD, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers and records which are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. STANDARD PROVISIONS A. The subrecipient agrees in all hiring or employment made possible by or resulting from this Agreement, there (1) will not be any discrimination against any employee or applicant for employment because of race, color, sex orientation, religion, sex or national origin; and (2) affirmative action will be taken to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex orientation, sex or national origin. This requirement shall apply to, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. There shall be posted, in conspicuous places available to employees and applicants for employment, notices required or to be provided by Federal or State agencies involved setting forth the provisions of the clause. All solicitations or advertisements for employees shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex orientation, sex or national origin. 2015-2016 City of Oshkosh Community Development Block Grant 2 Tri County Dental B. The subrecipient will make a good falth effart to use mMnarity end women-owned buslnesaes In procurement of supplies, and upon request of the City, must provide setlafactory evidence of such effort. Additionally, the subrecipient agrees to provide the City with the neme(s) qnd cantract amaunt(s) of all minority and women-owned businesses awarded contracts on the proJect, C. If the proceeds used under this Agreement resuit in book or other copyflghtable materiafs, the author is free to copyright the work, but the appropriate Federal agency invalved reserves a roy�lty- free non-exclusive and irrevocable license ta reproduce, publish or otherwlse use, a�nd to euthorize others to use all copyrighted material and all materials whfch can be copyrlghted. D. Any discovery or invention arising out of or developed in the course of work alded by this Agreement shall be promptly and fully reported to the appropriate Federal agency involved for determinatlon by it as to whether patent protection on such invention ar discovery shall be sought and how the rfghts in the invention or discovery, including rights under any patent issued thereupon, shall be disposed of and administered, in order to protect the public interest. E. The subrecipient agrees to comply with all applicable standards, order�, or requlrements Issued under: Ctean Air Act, 42 U.S.C., 7401 et seq. Federal Water Pollution Control Act, as amended, 33 U.S.C.1251, et seq., as amended, 1318 relating to inspection, manitoring, entry, reports, and information, as well as other requirements specified in said Section 14 and Section 308, and all regulations and guidelines issued there under. Environmental Protection Agency (EPA) regulations pursuant to 40 CFR, Part 50, as amended. F. The subrecipient agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the State Energy Conservation Plan. G. No officer, employee or agent of the City who exercises any functions or responsibilities in the review or approval, or the carrying out of responsibilities, to which this Agreement pertalns, shall have any personal interest, direct or indirect, in this Agreement. H. Incorporated by reference herein are OMB Circulars A-21, A-122 or A-133, as applicable, and 2 CFR Part 200. V. PAYMENT FOR SERVICES A. Contract Amount The subrecipient shall perForm all work under this Agreement for an amount to be determined by the City per (I) (B) of this Agreement, but not to exceed TEN THOUSAND DOLLARS ($10.000). B. Method Of Payment Funds will be released quarterly by the City upon receipt of proper invoice verifying eligible expenses actually incurred by the subrecipient with attached documentation supporting such requests, and approved by the City. VI. SUSPENSION AND TERMINATION A. When the subrecipient has failed to comply with the terms, conditions or standards of this Agreement or applicable HUD regulations, the City may, on reasonable notice to the subrecipient, suspend the Agreement and withhold further payments or prohibit the subrecipient from incurring additional obligations of funds, pending corrective action by subrecipient, or a decision to terminate in accordance with paragraph B below. 2015-2016 City of Oshkosh Community Development Block Grant 3 Tri County Dental B. This Agreement may be terminated for cause or canv�nience. (1) TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or In part et any time before the date of completion, whenever it fs determined that the subrecipfent hes falled to comply with the conditions of this Agreement. The City shall promptly notlfy the �ubreclpfent In writing of the determination and the reasans far the termination, together wlth the effective date. Payments made to the subrecipient or recoveries by the City in the event thls Agreement Is terminated for cause, shall be in accordance with the legal rights and liabilities of the parttea. In the event there is probable cause to believe the subrecipient is in noncompliance wlth any appllcable rules or regulations, the City may withhold up to fifteen (15) percent of funds subject to thla agreement until such time the subrecipient is found to be in compliance by the City, or otherwise adjudicated to be in compliance. (2) TERMINATION FOR CONVENIENCE: This Agreement may be terminated in whole or In part when all parties agree that the continuation of the project would not produce beneficlal results commensurate with the further expenditures of funds. The parties shall agree upon the effective date and in the case of partial terminations, the po�tion to be terminated. The subrecipf�nt shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The City shall allow full credit to the subrecipient for any noncancellable obligations properly incurred by the subrecipient prfor to termination. (3) The parties shall promptly settle the terminated grant and execute a written amendment upon settlement, which sets forth the terms and conditions of the settlement Agreement. VII. REVERSION OF ASSETS The subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable to the use of CDBG funds on hand at time of expiration of this Agreement. The subrecipient further agrees that any real properly under the subrecipienYs control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 is either: A. Used to mee# one of the national objectives in CFR 570.208 until five years after expiration of this Agreement, or such longer period of time as determined appropriate by the City; or B. Is disposed of in a manner which results in the City being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after the period of time specified in accordance with A above. VIII. AMENDMENTS This Agreement may be amended at any time by a written modification mutually agreeable to both parties hereto. IX. INDEMNIFICATION The subrecipient agrees to and does hereby hold the City harmless and does hereby indemnify the City against any claims or demands of any person or legal entity arising by reason of this Agreement. [signature page to follow] 2015-2016 City of Oshkosh Community Development Block Grant 4 Tri County Dental This Agreement is made this ��day of i� ��,�'�'��.� , 2015, and is specifically binding upon the parties hereto. CLINIC CITY OF OSHKOSH � MARK HLOFF CITY MANAGER , � __ __ , _ ___ r - _ , ; � , �. �-� PAMELA R. UBRIG CITY CLERK APPROVED AS TO FUNDING AVAILABILITY: �� �c�r,� TRENA LARSON FINANCE DIRECTOR ,••.• � � • •� � �. � � :�►.,, ..��r.. .�.� .�. � :- . . .- 2015-2016 City of Oshkosh Community Development Block Grant 5 Tri County Dental