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Home My WebLink AboutBoundtree Medical-Emergency Medical Supplies OFD 2015��IGIt��►�. CONTRACTOR AGREEMENT- EMERGENCY MEDICAL SUPPLIES — FIRE DEPARTMENT THIS AGREEMENT, made on the 28THT" DAY OF OCTOBER, 2015, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and BOUNDTREE MEDICAL, 5000 TUTTLE CROSSING BLVD, DUBLIN OH 43016 hereinafter referred to as the CONTRACTOR, WITNESSETH: That the City and the Contractor, for the consideration hereinafter named, enter into the following Agreement. The CITY'S Bid Specifications and Insurance requirements are attached hereto and incorporated into this Agreement. The Contractor's proposal is also attached hereto and reflects the agreement of the parties except where it conflicts with the CITY'S terms within this agreement, in which case the CITY'S Bid Specifications, Insurance requirements, and other terms of this agreement shall prevail. ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The Contractor shall assign the following individual to manage the project described in this contract: (ANDREA TURNER, ACCOUNT MANAGER) B. Changes in Project Manager. The City shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The City shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The City shall assign the following individual to manage the project described in this contract: (HOLLY MAGRADY, SENIOR BUYER) ARTICLE III. SCOPE OF WORK The Contractor shall provide services described in the proposal dated SEPTEMBER 21, 2015 (THIS ATTACHED AS EXHIBIT A) The Contractor may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the City. ARTICLE IV. CITY RESPONSIBLITIES 1 The City shall furnish, at the Contractor's request, such information as is needed by the Contractor to aid in the progress of the project, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the Contractor's work the City will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION The work to be performed under this contract shall be performed between October 2015 — October 2018, with 2 one (1) year renewals. ARTICLE VI. PAYMENT A. The Contract Sum. The City shall pay to the Contractor for the performance of the contract the sum of PER PRICING OF ATTACHED BID adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto. Fee schedules shall be firm for the duration of this Agreement. B. Method of Payment. The Contractor shall submit itemized monthly statements for services. The City shall pay the Contractor within 30 calendar days after receipt of such statement. If any statement amount is disputed, the City may withhold payment of such amount and shall provide to Contractor a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services to be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE VII. CONTRACTOR TO HOLD CITY HARMLESS The Contractor covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of the Contractor, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the City all sums including court costs, attorney fees and punitive damages which the City may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the City's written demand for indemnification or refund. ARTICLE VIII. INSURANCE 2 The Contractor shall provide insurance for this project that includes the City of Oshkosh as an additional insured. (THIS ATTACHED AS EXHIBIT B) If applicable, the Contractor is responsible for meeting all insurance requirements. The CITY does not waive this requirement due to its inaction or delayed action in the event that the Contractor's actual insurance coverage varies from the Insurance required. ARTICLE IX. TERMINATION A. For Cause. If the Contractor shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the City shall have the right to terminate this Agreement by written notice to the Contractor. In this event, the Contractor shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The City may terminate this contract at any time by giving written notice to the Contractor no later than 10 calendar days before the termination date. If the City terminates under this paragraph, then the Contractor shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. 3 In the Presence of: (Seal of Contractor if a Corporation.) ,' ,j � �� ( i ness) '� � �±%' " L `��l1/itness) APPROVED: j' � � �f�, � City A ney CONTRACTOR /CONSULTANT � (Specify Title) CITY OF OSHKOSH �� By: �— � a�L.-� Ma k A. Rohloff, City Manager ;_ . -- _, � And: ''6 �'�� Pamela R. Ubrig, Cit lerk I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. `"�—U��i�i► =1.r��►l�Y'�-, City Compt o �er � EXHIBIT A �,��b►�,� UNITOF �'f'11'r�'�.C. Vtf{K.MU'� � Y'vhC,� V lV.�(',,yv�, ( r'l1� YLU„`i.�1'NGt�� PROPOSAL INFORMATION — CHECK LIST EMS SUPPLIES/EQUIPMENT BID OSHKOSH BUYING GROUP 800.533.0523 Telephone Number for Ordering https://www.boundtree.com/ Wabsite address for on-line ordering andrea.turner@boundtree.com Email Address of Sales Contact 877.311.2437 Fax Number for Ordering Delivery period after orderplaced 2-3 Days Credit Card payment accepted YeS Terins of payment Net 3 0 Minimum Order Charge or freight N/A Discount for non-core items fi•om list price 220 off Catalog. Please see attached exclusion list. Please indicate how your company would handle rush orders on furnish quotations on a 24-hour notice. Bound Tree Medical can provide 24/overnight hour shipping, however the customer will be responsible for lhe cosl of these services. Pleasa indicate return policy Please see attached. 14 Customer Seivice Standards attached x We agree to extend this contract to other members of V,A,L.U.E. in Local Government in accordance with this proposal: X Yes No If no please stafe reason Bound Tree Medical NAME OF COMPANY 5000 Tuttle Crossing Blvd Dublin, Ohio 43016 ADDRESS OF COMPANY g�21� 2�15 Kaitlynn Killilea DATE NAME OF PERSON SUBMITTING BID 800.533.0523 TELEPHONE NUMBER U 877.311.2437 FAX NUMBER Submitbids@boundtree.com EMAIL ADDRESS 15 BoundTree �e�� Making Precious �nules Count.., r'" To Whom It May Concern, 9/21/15 In response to your request, Bound Tree Medical is pleased to offer 22% off of the list prices in the currently published Bound Tree Medical Emergency Medical Product catalog as well as the current prices on the web site www.boundtree.com. In order to provide a percentage off list discount, it is necessary for Bound Tree to exclude certain product categories or manufacturer products. This is largely due to the cost variability of these items as a result of market demand and raw material costs. Products excluded from the percentage off offer include the foliowing: Manufacturers Excluded Product Categories Excluded 5.11 Tactical Backboards Ferno IV Solutions KingFisher Medical King Tubes (not kits) and Airways Laerdal (Manikins and AHA) King Vision Philips (Equipment) Pharmaceuticals Simulaids Preventative Maintenance Sscor Recertified Equipment Thermal Angel Rescue Buddies (Charitable item) TSG Service Contracts UCAPIT Z-Medical (Quik-Clot) We are pleased to provide you with a competitive offer for the emergency medical supplies and equipment that you are seeking. Please contact our Bids and Contracts Department at 800-533-0523 with any questions. Thank you. Sincerely, I�Gf;C�Z`�� U�C� Pricing Analyst, Bids & Contracts P.O. Box 8023 j Dublin, OH 43016 � phone 614.760.5000 � fax 614.760.5010 � www.boundtree.com EXHIBlT B Cxh,b�-� AC A � OAT 11 262D1mYY) � CERTIFICAiE OF LI/�BILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIDN ONLY AND CONFERS NO RIGHTS 11PON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EX7END OR ALTER THE COVERAGE AFPORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(5), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOL�ER. IMPORTAN7: If the certificate holder Is an ADDITIONAL INSURED, the policy(les} must be endorsed. If SUBROGATION IS WAIVED, subJect to � the terms and condlttons of the policy, certaln pollcies may require an endorsement. A statement on thls certificate does not confer rlghts to the y_ certificate holder In Ileu af such endorsement(s). c PRODUCER CONTACT � NAME: Aon Risk Services Northeast, Znc. oNe (g66) 283-7122 F� (600) 363-D105 � Col umbus oH offi ce �ac. Na. eze : ac. Ne. : 445 Hutchinson Avenue Suite 900 Ao°RESS: _ Columbus OH 43235 U5A INSURER(S)AFFOR�INGCOVERAGE NAIC# iNSUrteo sarnova, Inc. eound Tree htedical, LLC 5000 ruttle crossing slvd, oublin oH 43016 usa iNSURean: htedmarc Casualty 2ns co iNSUaeas: sentinel Znsurance Company, Lt iNSUaeRC: Hartford Fire insurance Co. INSURERD: Hdf'tf01'(i casualty insurance co INSURERE: INSURER F: 29424 OVERAGES CERTIFICATE NUMBER: 570055948231 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, 7ERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE �SSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Llmlfs shown are as requested SR TYPE OF INSURANCE AoD 5 BR pOLICYNUMBER Po EFF PoL c E P LIM�TS fR INSD WVD MMI�U MAV�DlYYYY ' X COMMERCIALGENERALLIABILITY UUNVG EACHOCCURRENCE 51,000,000 CWMS-MADE X❑OCCUR G RE TED E30O�O00 PREMISES Ee oaunence GEN'LAGGREGATE LIMRAPPLIES PER: POLICY � PR� � LOC JECT O7HER: B nuroMOei�e uaeam x ANYAUTO x ALLOWNED SCHEDl1LED AUTOS B AUTOS X HIftEOAUTOS NON-0WNEO AUTOS � X UM9RELLALIAB X OCCUR E%CEBSLIAB CWMSMADE DEO X RETENTIONS30,000 A WORKERS N!A UUN I I IClaims Made � � 5xn applies per policy ter s& condi ions I OF OPERATIONS / LOCATIONS / VEHICLES (ACORD �01, Addltlonal Remarks Schedule, may he attaohed if mara epace I of coverage. nll eound Tree Medical warehouse locations are covered. CERTIFICATE HOLDER eound Tree MOdiCa1, LLC 5000 7uttle crossing slvd. �ublin oN 43016 usn ACORD 25 (2014101) AIEO EXP (My one person) PERSONAL 6 ADV WJURY GENERALAGGREGATE PRODUCTS - WMP/OP AGa COMBINED SINGLE LIM(T fEa ecciden[1 � BODILY INJURY ( Par parson) BOOILY INJURY (Per accidant) PROPERTYPAMAGE (Per acddent) EACH OCCURRENCE AGGREGATE I PERSTATUTE I IER E.L�EACHACCIDENT " � E.L DISEASE-EAEMPLOYEE E.L. �ISEASE-POLICY LIMR Aggregate Limit SIR Aggregate Per Occurrence Lim� 510,0�0 51,000,000 � 52,000,000 � Excluded � 0 0 � 51,000,000 O 2 w � 'C d 10,000,000 V L0,000,000 + VS125, sio,000, CANCELLATiON SHOULO ANY OF THE ABOVE UESCRIBED POLICIE6 BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF� NOTICE WILL BE OELIVERED IN ACCORDANCE WRH THE POLICY PROVISIONS. AUTHORI2ED REPRESENiATNE � ��.��'.�� 01988-2014 ACORD CORPORATION. All rlghts reserved. The ACORD name and logo are regisfered marks of ACORD ; ACO�� AGENCY CUSTOMER ID: 570000037575 LOC #: � �4DDIT10iVAL REMARKS SCHEDULE Page _ of _ AGENCV NAMEDINSURED Aon Risl< Services Northeast, inc. Sarnova, Inc. POLICYNUMBER see Certificate Number: 570Q55948231 CARRIER NNC CO�E see Certificate Number: 570055948231 EFFECTIVEDATE: ADDITIONAL itEMARKS ^"""" '"' t`""°'"'� � 2008 ACORD CORPORATION. AII rlghts reserved. 7he ACORD name and logo are reglstered marks of ACORD ____ �'� SARNINC-01 BDICKS( �c�� CERTIFICATE OF LIABILITY INSURANCE dATE(MMlODlYYYY) �' � a�2srso�a THIS C&RTIFICATE !S 1SSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS ! CERTIFICATE DOES NOT AFFIRMATNELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDEp BY THE POUCIES BELOW. THIS CERTfF1CATE OF fNSURANCE DOES NOT COMSTITUTE A CONTRACT BE7WEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poitcy(fes) must be endorsed. If SUBROGA710N IS WAIVED, subject to the ferms and condttions of the policy, certafn policles may require an endorsement. A statement on thfs certlficate does not confer rtghts to the certificate holder in ileu of such endorsement(s . PRODUCER CONTACT NaMe: Daniel R. Gunter Thompson Flanagan Executive Llabiltty Group acryN Exi • 312 239-2800 FAX (3 j 626 W Jackson Bivd. 5th Floor � } ac No : 12 263-1557 C�I�Ca O� IL 60661 E•MAIL g ADDRESS� d9�t1t6t'C4�tI10�TipSOl7fIat18q81i.C�Ii1 INSURED Sarnova, tnc. Bound iree Medical, LLC 60D0 Tuttle Crossing Blvd. P.O. Box 8023 Dublin, OH 43016 a:CHUBB & SONS - CHICAGO 8: c: D: COVERAGES CERTIFICATE NUMBER: REVfSION NUMBER: THlS IS TO CERTIFY THAT TH� POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER pOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUEO OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJEC7TOALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. �L R TYPEOFINSURANCE O S B pOLICYNUMBER MM/O�DY� Mr�n,o�Y� LIMITS COMMERCIAL GENER.4t LIA80.1TY EACHOCCIIRRENCE S CLAIMS•MADE � OCCUR PREMISES Ee occurcence S MED EXP (Any one person) S PERSONAL&ADVINJURY 5 GEN'LAGGREGATELIMITAPPLIESPER: GENERALAGGREGATE 5 PRO- P��+�Y JECT t� ' PRODUCTS-COMP/OPAGG S OTHER: S AU70MOBILE LIABILITY COMBINED INGLE IMIT s a accident ANYAUTO BODILYINJURY(Perperson) S ALLOWNED SCHEDULED BODILYINJURY Paracddent S AUTOS AUTOS ( ) NON-01NNED PROPERTY DAMAGE HIREDAUTOS pU7pg Persccidenl s s UMBRELLA LIAB p�CUR EACH OCCURRENCE S EXCESSLIAB CWMS-MADE AGGREGATE 5 OED RETENTIONS S AND EMPLO ERS' L ABIWY Y� N X STATUTE ER� � A' ANYPROPRIETOR/PARTNERIEXECUTIVE ' 7�7�:43�9. - � � . �. . .'IZ/O'IIZO'I4 12l09/2015 E.L.�EACHACCIDENT ' . S � -�a��OQ� OFFICERIMEMBER EXCWDED9 ❑ N I A ' (MandatorylnNH) E.L.DISEASE-EAEMPLOYE i �,000�� If�es, describe undef D SCftIP710NOFOPERATIONSbetow E.L.iNSEASE-POLICY�IMIT S ��ODD�OOO DESCRIP710N OF OPERATIONS /LOCAiIONS / VEMICLES IACORD 101, Additfonal RemarNs Schedule, may be atlached if more spacels requlred) Sample Certiflcate. CERTIFICATE HOLDER CANCELLATION Sample Certiffcate ACORD 25 (2014/01) SHOULD ANY OF THE ABOVE bESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NO710E WILL BE DELIVERED IN ACCORDANCE WITH 7HE pOLICY PROVISIONS. AUTHORIZED REPRESENTATIVE C_:G�/WeJtJ ��ee O O 1988-2014 ACORD CORPORATION. Ali rights reserved. The ACORD name and logo are reglstered marks of ACORD . , , ,� ,; AGENCY CUSTOMER ID; SARNINC-01 BDICKSON LOC �: A�DDITIONAL REMARKS SCHEDULE AGENCY NAMEDINSURED Thom son Flana an Executive Liabilit Grou Sarnova, Inc. Bound Tree Medical, L�C 9 Y p 5000 Tuttle Crossing Bivd. POUCY NUMBER P.O. Box 8023 SEE PAGE 1 �u61in, OH 43D76 CARRIER NAIC CODE SEE PAGE 1 SEE P 1 eFFecnveonre: SEE PAGE 1 Page 1 of 1 ACORD 901 (20D8f01) O 2006 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD