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HomeMy WebLinkAboutMinutes ,¯´»º«¹Nµ¬Nº®«N2«¶º«³¨«¸Nv NustxN!µ§¸ªN,««º¯´­N (Approved at the October 1, 2015 Board Meeting.) The September meeting of the Oshkosh Public Museum Board was held on Thursday,September 3, 2015, in the Lecture Room of the Oshkosh Public Museum. President Rego called the meeting to order at 4:00 pm. The roll was taken by Ms. Books. Present: Present: Absent: Mr. Domer, alt. Mr. Mack , Mr. Dedow, Superintendent of Schools School Board President Ms. Drew, Secretary Ms. Matzke Ms. Fenrich Mr. Rego, President Mr. Haffeman Ms. Thierman Mr. Hoffman, Vice President Also in attendance: Director Brad Larson, Auxiliary President Barbara Shirtz, and Administrative Assistant Theresa Books recording the minutes. Consent Agenda items included the following: Minutes of the August Board meeting A. September Bill List B. Receipt and Filing of 2 Quarter OACF Reports C. nd #«©±Nº®«N'§²²¹ Museum Admission during 2015 and future years to be $3.50 D. all adults, free for children up to 17 years of age Mr. Mack moved that the Consent Agenda be approved. Second by Ms. Drew. The vote went as follows: In Favor: In Favor: Against: Ms. Drew Mr. Mack None Ms. Fenrich Ms. Matzke Mr. Haffeman Mr. Rego Mr. Hoffman Ms. Thierman The vote was unanimous in favor and the Consent Agenda items were passed. Next on the agenda was discussion and vote on use of the Ethel Behncke Memorial Museum Fund. Mr. Larson noted his request is for $20,000 to be used from the Fund to help cover part of the Museum Assistant position for 2016. Mr. Larson would like it approved now, though the money will not need to be transferred until 2016, Discussion followed. Ms. Fenrich moved that the Board approve use of $20,000 from the Ethel Behncke Memorial Museum Fund to help cover part of the Museum Assistant position for 2016. Second by Mr. Haffeman. Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 1 of 4 The vote went as follows: In Favor: In Favor: Against: Ms. Drew Mr. Mack None Ms. Fenrich Ms. Matzke Mr. Haffeman Mr. Rego Mr. Hoffman Ms. Thierman The vote was unanimous in favor and the vote carried, approving use of $20,000 from the Ethel Behncke Memorial Museum Fund to help cover part of the Museum As Next on the agenda was discussion and vote on the Durow Trust 2016 Budget. Ms. Drew asked if /«µ¶²«Nµ¬Nº®«N6§º«¸¹ the use of Durow earnings for the exhibition is appropriate. Mr. Larson noted that it is very appropriate. He explained that prehistoric ceramics are found throughout the Lake /«µ¶²«N Winnebago Region. includes a major component of not only native ceramic use and design, but also other Native American decorative items. Both tpted uses for the Durow Trust. Moreover, it was clear through conversations that Mr. Durow was fascinated by Native Americans, and he clearly did not limit his bequest to only Am European, or Asian ceramics. In response to an inquiry from Mr. long as he has been Museum Director, it has been clear that he Muse of various trusts, including the Durow. Mr. Mack moved to approve the Durow Trust 2016 Budget as present Second by Ms. Theirman. The vote went as follows: In Favor: In Favor: Against: Ms. Drew Mr. Mack None Ms. Fenrich Ms. Matzke Mr. Haffeman Mr. Rego Mr. Hoffman Ms. Thierman The vote was unanimous in favor and the vote carried to approve the Durow Trust 2016 Budget as presented. Next on the agenda was discussion and vote on the Membership Fun noted that the budget has no new expenses, nothing differing fro Mr. Hoffman moved that the Board approve the Membership Fund 201as presented. Second by Ms. Fenrich. The vote went as follows: In Favor: In Favor: Against: Ms. Drew Mr. Mack None Ms. Fenrich Ms. Matzke Mr. Haffeman Mr. Rego Mr. Hoffman Ms. Thierman Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 2 of 4 The vote was unanimous in favor and the vote carried to approve the Membership Fund 2016 Budget as presented. Mr. Rego then requested that Mr. Larson present his /«µ¶²«Nµ¬Nº®«N6§º«¸¹ Mr. Larson began his report with an update on , noting that the kick-off meeting with Split Rock Studios (SRS) is set for September 23, 24 and staff are busy preparing for that meeting. He noted that an important outcome of the meeting is to establish the timetable for /«µ¶²« the project. Staff have discussed the optimum time for opening as it must be realistic given the amount of work involved. Once staff determines an opening date, deadlines will be 6«º²§´ª¹N N established and staff will begin creating a sense of anticipation. The dismantling of 6§º«¸½§¿¹!«Nº®«N#¯´µ¹§»¸ cannot begin until after ends in mid-May. Mr. Larson was pleased to report that staff will be working hand-in-hand with a core group of teachers on curriculum development--that must also be ready when the exhibit opens. /«µ¶²«Nµ¬Nº®«N6§º«¸¹ Mr. Larson said he has been asked what the total cost of will be and while he cannot provide an exact figure right now, he can offer a reasonable estimate. The gallery is about 1,400 square feet. The original budget of $750,000, which includ development, is based on $400 square foot ($560,000), a typical cost for interactive exhi budget also includes $60,000 for shipping and installation. The $750,000 budget figure was based /«µ¶²«µ¬Nº®«N6§º«¸¹N on an exhibit firm doing the entire project. is what is called -gallery is being taken down to the bare walls. Mr. Larson noted he anticipates /«µ¶²«Nµ¬Nº®«N6§º«¸¹ the cost will be under $750,000, as some of the work for will be done in-house including making artifact mounts. However, right now he is unable to determine the scope of that work until the new Exhibit Technician is on staff and we know the capabilities. Once the budget is refined during design development, Mr. Larson will be writing grants and seeking other sources of financial support. Cost is a primary reason why long-term exhibits like 6«º²§´ª¹N ,«³µ¸¯«¹N N#¸«§³¹ and remain up for many years. &¸«§ºN6§¸NºµN&¸«§ºN&§º¹¨¿ Next Mr. Larson reported regarding the Event. He noted that summer is a busy time for people and Museum staff has found that it is typically a challenging time to plan &¸«§ºN6§¸NºµN an exhibit opening. For that reason, it was decided to have the member event for &¸«§ºN&§º¹¨¿ on Thursday, September 17 from 5:00 to 7:00. It is themed around the Jazz Age and music will be provided by The Jazz Ratz. Mr. Larson noted that invitations were mailed last week. In conclusion, Mr. Larson was pleased to report that interviews were conducted on August 27 th for the Museum Maintenance position and we are now waiting on background checks. This typically takes about two weeks. If everything goes well, the anticipated start date is the first Monday in October. Next on the agenda was Report. Mr. Rego noted that he attended the recent About half of the City Boards were represented. It was noted at the meeting that none of the Boards have people waiting in line to participa Concern was expressed at the meeting whether it is difficult for people to attend Board meetings if meetings are held during regular business hours. It was furth have members who do not attend regularly may remove a member froey miss Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 3 of 4 three meetings in a row. The Mayor will meet again with the Boar Ms. Barb Shirtz, Auxiliary President, reported regarding AuxiliaShe noted that it has been determined that the Auxiliary will not hire the catering for the annual Gala, as the expense would be too high. Ms. Shirtz handed out the 2015 - 2016 Auxiliary booklets to all in attendance. That ended the Auxiliary Report. With no other agenda items Mr. Rego asked for a motion to adjourn. Mr. Hoffman so moved and Ms. Fenrich seconded the motion. The vote was unanimous in favor and the motion was passed. The meeting adjourned at 4:40 p.m. Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 4 of 4