HomeMy WebLinkAbout04. 15-462OCTOBER 27, 2015 15-462 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR EMERGENCY MEDICAL SUPPLIES CONTRACT
FOR FIRE DEPARTMENT TO BOUND TREE MEDICAL (3-YEAR
CONTRACT - VARIOUS AMOUNTS)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh, as a member of a consortium composed of fire
departments within the State of Wisconsin, has heretofore advertised for bids for Emergency
Medical Supplies for the Fire Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
BOUND TREE MEDICAL
5000 Tuttle Crossing Blvd.
Dublin, OH 43016
$80,000 is budgeted for this purpose for 2015
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 100-0230-6557-00000 General Fund – Fire Department – Medical
Supplies
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CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkos 5 903-�1130 City of Oshkosh
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O.IHKOIH
TO: Honarable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: October 27, 2015
RE: Bid for Emergency Medical Supplies- Fire Department
BACKGROUND
The annual Oshkosh Fire Department's operating budget allocates dollars to purchase
emergency medical supplies for their operations. Since 2005 the City of Oshkosh
Purchasing Division has coordinated the solicitation of bids for these supplies for a
purchasing consortium of over 19 fire departments across Wisconsin. With the
expiration of the current contract, Purchasing and Oshkosh Fire Department staff has
updated the consortium's medical supplies list and have re-solicited the bid to vendors.
The new contract will be a three-year contract with fixed pricing during the term with the
option for two, one-year renewals.
ANALYSIS
The bid was sent to all known emergency medical supplies vendors. The bid requested
pricing on 86 individual care supply items used by the consortium including disposables,
non-disposables and pharmaceuticals. The bid also requested discounts on future non-
core supply items not included on the specified list. Two bids were received on
September 23, 2015. Both vendors met the minimum bid specifications. A comparison
of the prices based on quantities purchased by the consortium over the last four-year
contract term concluded BoundTree Medical offered the lowest cumulative prices for
these items. The comparison spreadsheet/bid tabulation of the core items is attached.
A comparison of the discounts offered on future non-core supply items has BoundTree
Medical offering a 22% discount off catalog pricing, compared to the 10% discount
offered by Emergency Medical Products Inc. Both vendors provided all other service
requirements including delivery timeframes, online ordering, return policies and
customer service standards. Based on this analysis, Purchasing and Fire Department staff
has concluded BoundTree Medical was the most cost-effective bidder for these medical
supplies. Each participating fire department of this purchasing consortium will be
ordering and invoiced separately by BoundTree Medical. In addition, upon approval this
bid will also be extended to all Volume, Acquisitions And Large Uniform Expenditures
(VALUE) group members in Wisconsin should they wish to piggyback on this contract.
��
FISCAL IMPACT
The Fire Department has $80,000 allocated in the medical supplies account (100-0230-
6557-00000) of their 2015 operating budget for the purchase of these supplies.
RECOMMENDATION
Warking with the Fire Department, Purchasing reviewed the bids and is recommending
the Common Council award this bid to BoundTree Medical based on their lower overall
cumulative individual item prices for quantities more/less (the shaded column) on the
attached bid tabulation.
Respectfully Submitted,
�
Approved:
� -� �^""'�-� /Y`'�''.�-�-"�
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager