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Home My WebLink About29270 / 77-04December 19, 1977 � 4 RESOI�IPPION � :� t >` PURP06E: FILE APPLICATION FOR C.D. GRANT I�TITIATED BY: CITY A�iINISTRATION WHEREAS, the City of Oshkosh has operated efficiently and effectiveZy under the Council-Manager form of gov�rnme.nt since 1957; and inlfiERE',AS, the n�er of cities in Wisconsin operating under the Cnuncil- Manager plan has remained relatively laa cor�ared to the rnm�ber of cities ,, operating under the Cotmcil-Manager plan in neighboring states; and WHEREAS, the Stat� of Wisconsin is the only State in the United States operating with the CoLmcil-Manager system which calls its chief elected official the Council President instead of Mayor; and ; Wf��RE',AS, the Oshkosh City Council is seriously interested in. determinirig " whether the Council-Manager plan in Oshkosh wauld benefit from having the option of a Mayor as a chief elected official, with essentially the same duties and responsibilities as the present chief elected official, the Council President; NOW Tf�REFOR�, RE IT RESOLUED by the Cai�t3non Council of the City of Oshkosh that the City of Oshkosh fully endorses and s�ports an application to the Depart�nt of IACal Affairs and Develop�nt for a Com�rnuzity Development Grant to assist the City, in close working cooperation with the Wisconsin City Management Association, to fund a study to determin� whether Wiso�nsin Council- ]yt�nac�rer rit,�gc ��*C�?Zr�' }„�,xo��t �ii3iic i'ia'vZi:g ��'iC vNi�iJ11 O� 8 1l3�70� c�iS t'f1E' Cf112= elected official and, if so, the method of making this optian available. SE IT ��R RESOLVID that the proper City officials are hereby authorized and directed to file said application for said study. �v�';_TTi!�li +.�'�J -4- ,, � 1977-79 GP.�riT A�J.ARD AGRE��iT betcaeen tne State of F?isconsin Department of Local Affairs ar.d Development and the City of Oshkosh �l—. CDr Yroj ect I. This A;reement is entered into on the �--�^ day of ��'��',�_/_•��.�f/� 1978 by and between the State of Wisconsin, actin� by arid throuah the Depart�en.t of Local Affairs and Development (hereinafter reierred to as th� "negar.tment") and City of Osnkosh (hereinafter referred te as the "Grantee.") tdITP3ESSETH T:i�T: ��'HEtZF.AS, the Department has been appro�riated a Cormunity Develop�ent Fund for grants to local governments for the p�srposes s�ecified ia Wisconsin Statutes, s. 20.545 (I)(b); and �rTfiEP.EAS, the State of Wisconsin, throu�h the Department, has agreed, subject to certain coaditions, to participate financially in carr3- in� out the Community De�;elopment Fund prograr.�, and ��HE�EAS, the Grantee has agreed to suppozt the Cor.�unity Devel.opmen.t Funcl project as stated in the resolution from its governi.ng body, NOtd, T�REFORE, in consideration of the mutual covenants and a�ree- nients as �iereinafter set forth, the parties to this contract mutually agree as foZlows. II. Scoge of �•lork to be Undertaken by Grai�tee The project is to study and possibly deternine �vhether jdisconsin Cosncil-ir.anager cities would benefit frora having the option of mayor �:s chiei elected of ficial. The project �aill be conducted with Ch� use of a private consu3tant in coiijunction with a Project Review Co�nittee. The project wzll utilize a"decision agenda" whereby those invclved raitti the study srould make the decisions and not the outsidQ �onsultant. The ?disconsin Form of Governnent Co., _ittee of the tdisconsin City Mana�erent Association will be e�panded to fora the Project P,evi.eca Conmittee. 'lhe preseat menbers of the Form of Government Committee �.rould be supplemented by a3ding one ��ber of the Oshkosh City Council, a m?mb2r appointed by the Lea�ue of �•:isconsin Municipalities, artia citizen representative appointed by the State League of Edomen Voters. v The followinb topics will be examined durin� the course of the project: 1. The legislative history �ahich allowed tne present Iegislation to become enacted. 2. The role of the Leaoue of Municipalities and governtnental study groups in the past 30 years relating to changes in the Council- Manager plan. 3. Wisconsin cities abandonment of the plan and an examination of referenda on the continuation of the p1an. 4. Council-Ma.nager cities operations and operations under the provisions of the existing statutes including the variations, azd appointment procedures for corr�nittees. 5. The legal implications of the existing practices, possible changes under home rule authority, and the perceptions of the City Attorneys in Coun�il-Manager communities. 6. The findings and reco�mmendations of the National Form of GQVernment Committee of ICMA. 7. Th� perceptions af elected and appointed officials as to the opera- tion of the present form of governnent as oppose� to some possible alternati.ves. 8. Legislator's feelings about the present form of government as opposed to some possible alternatives. 9. T�e puUlicts perception of the operation of the plan as opnosed to possible alternatives. 10. The alternatives to the existing situation. I1. Rol�s of �disconsin Mayors compared to City Managers in Council-Maaager cities. �2. The experi.ence of the Council.-Manager plan in neighboring states. 13. rin e�lanation of why have there be2n so few cities adopting the Counci.l-Manager plan in ZJisconsin. I4, The specific history in Oshkosh relating to the operation of the plan. .'�5. The role of a i4a.S�or in a typicai Wisco�sin Council-Manager city. 16. The impact of possible changes on iaisconsin villages. 17. The implications associated with the recent growth in the number of cities in Wisconsin that have adopted a plan re£lecting the position of a Chief A3r.�in.istrator. 18. The significance of the size of governing hodies and the nethod of selectien in �disconsin municipalities. 0 IIZ. Time Schedule This project shall be undertaken duri�g the 9-rsonth period beginning January 1, 1978 and ending Septembe:. 30, 1978 unless such contract period is extended by mutual �aritten agreement bet��een the parties of this contract. The Grantee shall prepare quarterly (every three rsonths) financial and narrative progress reports to be submitted to the Depaztment within ten days after the ead of each calendar quarter. The narra- tive report must identify the progress of each work element and percent comgletion by work elemeat, a statement of expenditures to date and an estimate of additional ti�z and costs to complete the progra� elenents. Any con3ition affecting the timely completion of the program elements should be identi�ied. The Secretary of the Departnent reserves the right to withhold grant funds if the progress reports are not submitted or do not indicate adequate progress on the pro�ram, or, if the Grantee fails to corzply to the action state- nent leading to a balance of �aork force (see Article VII, 3.}. IV. Financial Participation 1. It is understood and agreed that the carrying out of the Contract is dependent upon final approval of the work progra�. and guarantee of financial support by the Depart�ent, which is e�;pected to pro- vide $6,4Q0 representing not more than 80 percent of the cash outlay project costs. 2. The Grantee shall designate at least $1,600 as l�cal share for the program. 3. Prooress payments will be made upon receipt of the standard bu�get form, and narrative progress reports sho��ing the per- centage Qf work completed. Such prog,ress payments shall be �ade only after approval of such reports by the Chie� of the CoIImaunity Assistance Section of the Deparcment. The aznount of interim payments shall be pro�ortional to the percentage of work co�pleted or as supported by invoices. Any budget changes instituted after formal approval of the initial budget proposal shall require written approval of the Department prior to such change, e_�cept that 25 percent of any line may be iaoved to ar.other line item without such aDproval. Final pa5-ment will be r�ade upon completion of the contracted work prograr� and suo- mission of the project guides, manuals and other instructional ma.terials. V. Supervision and Resgonsibilities o� the Department 1. The services performed gen�ral supervision of Secretaryts designee. under this Contract shall be under the thP Secretary of the Department or the � 2. Terrsination of Contract for Cause. If, through any cause, the Grantee shall fail to fulfill in ti.mely and proper manner the obligatiores under this Contract, or if the Grantee shail violate any of the covenants, agreements or stipulations of this Contract, the Department sha11 thereupon have the rioht to terminate this Contract by giving written notice to the Grantee of such termi- nation, specifying the effective date thereof, at least five days before the effecti.ve date of such terminatian. 3. None of the services specif ied by this Contract shall be sub-. contracted by the Grantee without the Grantee calling for at least three (3) subcor_tracting proposals. All proposals must be subaitted to the Department along with a statement as to which subcontractor was chosen and why. When such proposal is required the recuest for proposals nust be submitted to the Department for review a�.d comment prior to advertising. �?. Records 1. 1i?e Grz.:�.Lee agrees to keep adequate records. Quarterly financial a:�� a�a�ive progress reports are due no laL-ex than ten days aft�� L�e end of each quarter. The Grantee must follota generally acce�tad accounting principles and procedures which are consistent wit�► state la•a and local practices and a1T accounts are subject to �tate audit. The grant funds are to be properly disbursed, a3ec{uar`Zy controll,ed and accounted for in a separate account. 2. Audit Review. The Grantee agrees that the Department will have acc2ss to and the right to examine, audit, excerpt, and trans- cribe a�3� directly pertinent books, documents, papers, and records of �he Grantee, involving transactions relating to the agreement. VII. ?4iscellar_eous 1. The scope of services to be performed and the total amaunt payable unc3er this contract, includir..g any iricrease or decrease in the Grantae's or any subcontractor's compensation under this Contract, may be anended or supple�ented by unanimous writter aar.eem�nt by the par.ties ta the Contract. 2. Th2 Grantee shall deliver to ti�e Department within the contract peri�d two copie5 of a1Z reports, guides, utanuals or instructional material unless the Department a�rees to 2ccept a�aller number. The Department shall be res�onsible for distributing published reports as required by the Cor�anunity Development Fund Guidelit�es. 3. The Grantee shall deliver a final report detailing the z�ork activitizs of the entire project period; the grohlems ettcoun- tered; and the end results. 4. Publishing. The Grantee may publis'� materials produced under this agreement subject to the following conditions: a. The Department reserves the right to reproduce, publish and other��ise use the �aork produced under this agreement. b. A notation indicating the participation of the Department and that funds for this project have been made available through a grant f rom the State of ��isconsin, Department of Loeal Affairs and Develogment must be carried on all reports produced as a result of this aoreement. S. Equal Employment Opportunity. In connection with the performance of work under this contract, the contractor agrees not to dis- criminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01 (5), or national origin. This provision shaZ� include, but not be limited to, the following: employment, uporading, demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or other forms of compensatian, and selectio�i for training, including apprenticesnLp. The contractor further agrees to take affirmative action to insu;.e equal employcnent opportunities for persons with disabilities. The contractor agrees to post in conspicuous places available for employees and applicants for emplo}nnent notices to be provided by the contracting officer setting forth the provisions of the non- discr.imination clause. 0 � C7 � a C � � 0 � O H H a � U � � A � � � c� c� • � � � c� cd A � �� O 'C� �r.{ N t� �� 'd C. � � U U � O � m 'r2 � � � � O U' VS .a � L-i � U � � O S-t a � H � � f+ G � �-+ O � � � � � U �1 3 � a� � � ,-� � O U � J.1 � � a� r--I � � � O U N � U �+ � 0 � � c3 � c� 'b '� Q1 � .r.{ � C � �+ w O 1-1 � .�,al M � � � � � 'C7 �--i � O O u �+ �U .� .fl � O .O a� aJ Q1 1.+ � e3 t� � •� � � O � u � q +-� •ri � � Q � r-t t+ � O w ai � �+ � � O 3 � � x N � 3 � o .� � � +� m �, � � � �+ G oa a1 � N a � � o � cd U N � 9 N � O GO -r�l CA cd r-1 J-1 r-�1 r-�I � cd ri cCJ U � � O r--I r--1 a23 � V1 .� � � t� .0 U 3 U i ;a � � �vc � «i 'C7 � �+ � �r�-1 U N � av � N � � �� bD � o^a�i � ✓ r i.� � -o 'b � � O � 00 x u � � a� U � .--I r-1 0 U N � � � �F-I x N � 3 J.a � � +� r--1 � � G O U � � � � -r-I � r-i C1 � a x � -r� 3 � G � � u O U� 'CS � 1� •ri � � 7-+ •r-I q a�i � � � � a O r-I a� 7 N v � c;i � Cd '� u-a 0 N � � � r-i � � cYl x .,� � b � cd aI � .r., W x N Q) 3 a� a� � t.i � � U .23 � � cd � r--F � N � O V Ql � � N N O a aA � .� � � U .� � Ql •� � ,a �41 1� � Rf � � U +� O .--1 Ca td � a .,a G � � � ae ,-i e� G N D v N .l � N 3 � a� a� y .0 s� ,a •� �w o i�-+ U L`. 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R. .n � � � � � � �� -cs � u � O. � � � Rf O U U N O f�+ a� � s+ ,.� s� e.� � �� o� � � 3� o � 41 U rF �-i � � � 7 � 7 C N.0 �J U c� +-' A � � O .-i � � v a.� x -r-1 � x N N 3 � a� a� a� ,� � U � �� N 1-� r—! � � G O U m � DO O � � � � O -ri �1 �r-t � � � I 4., � � ; � r-1 O) � � k � -.-1 O r--1 �i-1 U � v1 c� -r-1 �'+ -r�1 O l+ 1� ti�l N L+ .t� s� o c� r+ Q) � U � � � G °u � '("t � '"'� . c� s� a � �.i oo Q) � � .� � �+ O J-% rt 00 Yt ai �,l cJ � 3 QJ i-�� r� GO �+ >,�� •ri � 'C7 � E O �+ GS �+ r1 O � 1� U W t� f3 U fA i O C) 'U c3 Tl i � � c�i � � � a�i o � � �° � � n�. "' c°� c, � O � 'U � U; r-1 Cl L+ �J v � � G 7 U1 QJ C. G N y,.0 E Q.� A tn � •r+ � r-i r--I CO'��•Ii,�vi�'Y. DE TE:.O?_�NT F"�,n:D � BITDGET � C?,'-f ria;r.e of Local GaveYnnent: " CitV oi Osr'<osh Exoected Perie3 0= Grant: January l, I978 to SeptemtSer--30, 1978 � Locai Share (�LSt be Local In—ICind Total Project 2Q% of . acceptable if Costs (inc. Personnel Costs State Share state/Zocal) exceeds 20% oth�r sonrczs} Salaries � � Fringe Benefits . Non—Persor..rtel Costs � iravel Telephone. Supp�ies Space Con�rac�La1 Svs.�' 6,?00 I,600 Other (attac� �etail) GR�r:� T��T�1, 5,400 I,C00 Fercen� 80 20 x S�e G�id��ines, Special Re�uir��.ts, zfi�� 5. � If oiher soj�rces of ftn�i,r_o �re involt=��, please Iist: 0 8r00Q 8,000 • 100 Liaison Liaison with the Departnent will be throujh ris. Barbara Busse, who will represent the Department's interest in coordinating the Grantee's efforts as outlined in this contract. The liaison for the Grantee will be jdilliam Frueh, City Manager. IN WITNESS WHEP.EOF, the Department of Local Affairs and Developrsent and the City of Oshkosh have executed this Agreement as of the date first written above. STATE OF WISCONSIN DEPARIM".r.NT OF LOCAI. AFFAIRS AND D�L'VELOP�IENT ��% � ��`'� � � - �; , '; �` �__!r,- t �.' /,'� ""James A. ��o�unity / i �-__.. � �J(?�^ L�� C�--C.t,s,? �: �.;,� �i,�=;; 1� 9� Carcl T. Toussaint, Secretary Departr�ent of Local Affairs and Development Gruen�.2e1, Chi�'f° ' Assistance S�ction CITY 0� OSHKOSH � ,� i /, � � f'' /�� , � - i''/, �C�--- �(/ TiZ�� William �J. Fr.ueh, rlanager City of Osnkosh i� G %%''„� 'i;. �- ? ' � ., C��., Converse Marks, G�er�� City of Oshkosh �; .(.F.:i, e� "� � � . � ��:-�,.-�--� �`' c�L y C�"C ; tik.�-�:: !G'!. L•' :'%� ✓ ��J A i�� 1 11�78 � , , � � 3 �� ., \�� , _ � .� ; .. � �_ . ---._ _._ __.._.. iTY Af70f.NF'� � Q>NKOSN. WlSCONSin _TN_ '__ __1 � � +� � o as � - •� a� � �� c�� U �,-1 O ,1-� n-I c[i r-1 U1 r� 4-� N Q.� 4-1 `J r—� �.2, � N cd ct3 � (� � `�T�! N ct3 �, N �� .�� rl U -1� � •�-�I O •r-I � i;'; c-{ a � a�i �' �� o � � � �', � +� O O O i� � • c� o +� �+ •� a� o .� a� o � �Q� � +� o ,� • � � +� � � a� •� a� � ��Q� .-..-. �� N � �O • � Z -{� • � '� o a� � � O � E-� U � 0 .� � 0 � � ti � r-� 01 �` � � � � � � � �:�� a� �. � .� U -N N •rl �l U