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Home My WebLink About29530 / 78-25June 1, 1978 #� 25 RESOLL�I'IUN �• )f •r�: �!►i1491: l�flN 2!!C �u1�1►M .� Y. � �l �_ S' IIQITIATr� BY: CIZ'Y AL�'ILNISTRATION BE IT RESOLUE�J by the Gomnon Council of the City of d�hkosh that tne p�o�r City officials are hereby authorized arbd d.irected to P..n�r into thz attached Agre�.nt with �VOCAP for 1978 Housing �habilitation Services . I� nay for this pur�se is hereby appropriated fram the 1978 C.cxm�unity I�velopm�.nt S.lack Grant P�gresn. : < ,: , i, - s, z StJIi'�TTT?;D BY ------_._....____.___ .-�T._� .........,.,.,,,�...._.......�......,..�. _ _ � r . � � . 0 - 25 - i� � �' :,�.� .a � � �: � � � AGREE��lENT FOR RESIDENTIAL REiiABILITATTON SERVICES BETWEEN THE CITY_OF OSHK05H AND ADVOCAP, INC. THIS AGREEMENT made and entered into this day of , 1978, by and between the City of Oshkosh, Wisconsin, a nunicipal corporati�n, hereinaf ter called "City" and ADVOCAP, Inc ., a 4risconsin non-prof it , non-stock corporation , hereinafter ca lled "ADVOCAP . " �9ITNESSETH : 1. PURPOSE: The purpose of this Agreement is to set forth the terms under which the City will continue to engage ADVOCAP to provide housing rehabilitation as further defined herein to residents of the City of Osh}:osh and the payment for the same by the City to ADVOCAP. It is understood by the parties that in addition to the funds being paid by the City to ADVOCAP herein that ADVOCAP alsa has other funding sources ta provide these services and that ADVOCAP is fully able and capable of providing such services. 2. SERVICES TO BE PROVIDED: The service to be provided by the ADVOCAP Housing Rehab - ilitation Program is structural rehabilitation to the homes of eligible City of Oshkosh residents, During the term of this current agreement, ADVOCAP agrees to provide the complementary property maintenance, home weatherization, and family budget counseling services to residents within the City served under contract. ADVOCAP shall further provide labor, super- vision, and equipment necessary to implement their services as outlined in this agreement, with production emphasis during the period riay 1 through September 30 of the contract year. At the request of the City, �1DVOCAP further agrees to provide one (1� crew (supervisor and five laborers) which wi�l be available for work on this can�ract throughout the contract period. Page 2 of 5 � 3. PAYMENT: �, , For the above, the City agrees to pay ADVOCAP a maximum amount of Twenty-Five Thousand Dollars ($25,000} from the 1978 Co�_munity BlocY. Grant program budget in reimbursement for the materials and services purchased for Residential Rehabilitation ilor^e Services and for the permits , labor and mater�als used by private subcontractors who are competively secured by A.DVOCAP to previde plumbing, heati�g, electrical, carpentry and masonry rehabilitative services, ADVOCA.P shall submit monthly billings for payment on an individual project invoice/voucher basis, i.terlizing the nature and actual amount of materials and direct labor supplied. 4. FI�vAL PAYb1ENT FpR COMPLETED PRO�ECTS AND ADVpCAp LABOR The City further agrees to reimburse ADVOCAP froin the same abovementioned account, an amoun-t toward the total operation cost of Supported Work Program's Rehabilitation Project computed on the basis o� 150 0� the total person hours at 9.33 per hour, not to exceed $1,000.00 per project. Persor_ hours shall be defined as the total number of hours logged by all Supported Work Program Employees on any given praject. Supported Tn'ork Program �mployees sha11 be defined as only those laborers actually working on specific City of Oshkosh housing rehabilitation jobs. Upon successful completion, ADVOCAP shall submit an hourly Itemized Vouc�er to document the number of person hours. Approval of final payment for vouchers submitted on completed projects �vill be d�pendent on the following criteria: That ADVOCAP has: 1) completed the project within 120 days from the Order to Proceed ur.less an extension has been granted by the City; 2) complied wi_th 24 CFR Fart 35 (lead-based paint verification); 3) that ADVOCAP's contract procedure for all privateiy contracted resicential rehabilitation services and material is in complete compliance with the advertising requirements of �he Oshkosh �lunicipal Code; 4) that the Procurement Standards of Community Development Block Grant Regulations are complied with, 5} that the projects in which materials and labor have been used, are Physically finished in conformance with Article 5 of this agree- meri�; b) that dacumentation for the labor expense is included; �� , � f, y �� . �rv� � - . . � � � . . t 4 I�� ,� ��e;,, � Pa_qe 3 of 5 9�� and 7) that those finished projects have been inspected and � approved as to their completeness by -�he appropriate staff of the Oshkosh Community Development Department. The City shall pay ��DVOCAP on such voucher basis, a suri not to exceed $5000 per project which is the established maximum reimbursement limit of this agreement. Ir_ addition, the City shall receive a quarterly Cumulative Progress Report which will comprehensively describe completed and current housing -related activities, as well as indicating proposed projects, and the y�onthly Manpower Utilization Report (HUD form) . 5. ELIGIBILITY: The final eligibility for participation in this program by residents of the City shall be determined by the City under the current HUD Szction 8 guidelines for low income, elderly, and handicapped. ADVOC�P shall retain the responsibility for initially screei2ing each homeowner's personal elir,ibility, The City shall retain the responsibility for verifying the financial eligibility of the applicant and the housing unit's structural and economic eligibility f or residential rehabilitation. Final site selections and work order deter�ninations for residential housing rehabilitation will be made jointly by the City and ADVOCAP after an environmental rev�ew. All records and inFormation regarding such eligibility and work �rder determinations shall be made available to the City or %�DVOCAP upon request . 5. BUILDTNG CODES: Al1 work performed by �DVOCAP under this aareement shall comply with the Bui�ding Code of the City and the Property Rehab- ilitation Standards of the City of Oshkosh. In addition, ADV4CAP shali insure tha�t all necessary building permits are obtained for the �aork which ADVOCAP or its contractor(sa shall perform under this contract. Comp?etion of th.is work to be done will be subject to verification by the Division of Code Enforcement by tneir insp�ction process, 6. REHABILITATION AGREEMENT: ADVOC�P snall enter into an a�reem�nt with each homeowner where Housing Rehabilitation Home Services are being performed. 'I'ne City shall not be held contingently responsible for completion costs (.i.e, additional material or labor) qr the fulfillment af Page 4 of 5 , any guarantee p.rovisions outl_ined in the aforementioned a, ement; nor shall the City be held contingently responsible for the . , execution of other, unwritten provisional items made between �!�VOCAP and the homeowner, not expressly contained in the final work order. Change orders will be approved in writing by the appropriate staff of the City. 8. COORDINATIOi. OF Lti'ORK: ADVOCAP will coordinate all work performed under this contract with the City of Oshkosh. This coordination and cooperation shall include but not be limited to the following areas: a. Initiation of the work (Order to Proceed) will be given by the City to ADVOCAP after the following documents have been received: 1) the homeowner's eligibility; 2j the �.�o_rk spec if ications ; 3) property inspect ions ; 4) job orders for subject pxoperty; 5) lead-based paint notifications; and 6) all appropriate permits. b. The City shall apprise ADVOCAP of all past or current building inspection reports which may exist on subject properties t.o be served under this contract. c. F'rior to the commencement of residential rehabilitation services at any subject property served under this cantract, the City shall make a determination regarding the architectural/ilistaric preservation impact'of any work to be perforrled and advise ADVOCAP of same . d_ In the performance of services under this contract, AD�70CAP agrees to cooperate fully with ar.y efforts within sp��cific areas of the City designated by the Oshkosh Community Dev��lopment Department. 9. ANTI-DISCRII�iINATION: In per�orming the work herein, ADVOCA� agrees that it will not discriminate against anyone on the basis of race, creed, color, sev, marital. status or nation�l oric�in in its employment practices and/or in providing the services agr�ed to herein. 10. TERM OF THE AGREEMENT This agreement shall be in effect until June 15, 1979, subject to the following conditions: a. This agreement may be terminated by mutual consent by either party upon 60 days written notification of one to the other. b. Upon termin�tion, ADVOCAP will. submit to the City, any billings f_or rnaterials, contractor's cost and labor that the City has agreed to pay under the terms of this agreement, �nd after the principal parties have accounted tc eac'�� other with respect to all fi.nancial matters outstanding as of the termination date, the City �aill furnish t'�DVOCA� security in form and principal amount satisfa�tory to ADVOCAP against a.iy obligations or liabi�iti�s which ADVOCAP may h�ve properly incurred under the terms of this agreement. � . � � i � .� v � .� �{''� � a �.� c. That all individual rehabilitation projects shall hav ,"� been satisfactorily completed according to Section 4 of this agreement prior to the termination date, 11. INTERPRETIVE PROVISIONS At all times this agreement shall be subject and subordinate to a11 rights c�:: the Department of Housing and LTrban Develo�ment ar_d the Cor:.�-:;unity Development Block Grant regulations that may r_c:,� or in the �uture a.ffect the ability of the City to provide f�nds fcr the purposes of this program. This agreement constitutes the entire agreement between tr.e C�ty and l�DV�C�P and no change shall be valid unless made in writing and e�ecuted by both principal parties. IN WITNESS WHEREOr the parties have hereunto set their hands and seals the day and year f irst above written. ADVOCAP CITY OF OSHKOSH Executive Director City Manager Corporation Counsel � City Attorney - C�.ty Clerk � N � � �� w � ! �, ��,, `��. i',.�,\ `�J � � �r G N N � �0 cti N > 0 � � 5�., Cd o• -N Pa � � U O O •r-I '� +� Q � d r-I O ,.� � � � •� � � a� � � � � O � `� � � •r'i O � H �-' cd � � O •,� J-� O � � � � rn � � � � ri U � l�j �ri �j U �.w' �