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HomeMy WebLinkAbout29718 / 79-23�Pt�'ir�x 7, 19 73 # 2 3 RESOLUTIf7N F�JF��?t�S� : AUTf-IORIZATTON QF THE �UI,ES P REfi�fiU�.AT.T.ONB, ADID STIP'tTIATIOI�TS CC7�I- CE£d�1ING THE �IOR RII�IOUAT�Oi�� �RAN'I' �� ]I3 THE C�N�`£lAL F�CTSIlQESS DISTRICT. � � • �� : �r �+� • - c �� • •� � � • •• � W��, Cc�a��.ty Devel�nt mo*iie� i or th� re�f�ax�ation �nd rene�,�l o£ the Ci_ta's Central Business District are ava.ilai�le t� aid in tYie assistanae �or Capitat Imprav�e.m�nzs oi the Central Busin�ss District; and Y�[-IF�F.A.S, the City of Oshkosh is det��ned �:o s��_k �inavati� prc�raming far �h� �.rx��a3irag of its centxal business clistrict; and WiIF�tEAS o the attached rules, z-egula�i,ons and stiptalati.ons wr�uld aca$rg�li�h a cc�rci2.i rehabilitatian by alla,rixr..7 rc�c�tii�es �o k�� used fcr t?v� out;,.�id� x�ea�ov�.tior, af structures p and WriF.�EAS, piiulic meetings h�ve been hzld tc� di$cuss these x�il.es, regulation� and stipulatians. � I�d� 'I'�IF�r.�"'�'OFE, 8E IT Rr"�OL� by th� �rtr�on Cowncil of. the City Of OS�1}C05�'1 that the City Man�ger .is authorized and cuxec�ted to in.i.ta.ate the program af r�n��rcial rehabilitatian in the aentr�l business district as outlined an the at�-..ar..h.ed mesrorandu*is and to ing.alem�.nt t,Y� ��vgr�n as autlinec�, for the exterior renov3ti�n �o£ ccx�a��rcial buildings lyin.g ��ri.th.in the central busi.ness district. Sr,JgMITTED BY -23- l �RAFT GUIDELIPIES 'OMMERCIAL REHABILITATION ASSISTANCE PROGR.AP� �ITY OF OSHKOSH �1UGUST , 19 7 8 FUNDED 64ITH : �OP^,MUIQITY DEVELOPMENT BLOCK GRAPdT 1. II. III. IV. V. vl. VII. VIII. Ix. TABLE OF CONTENTS Goals and Objective5 Program Overview Project Area Eligible Appiicants Project Costs Application Procedure and Review Design Standards Securing Financing Rehabilitatio�i Assistanc� Payments 1 2 2 3 3 4 5 6 6 ExHisiTs A. Project Area Map B. Statement or Applicant Regarding Participation of Neighboring Businesses C. Owner's Authori�ation to Undertake Rehabilitation Activities D. Assurance of Availabitity of Financing E. Estimate Su�imary Sheet F. Rehabilitation Agreement 1. Pragram Goals and Objectives The Commerical Rehabilitatinn Program is designed to meet the following goals and objectives. GOALS: 1. The stimulation and st�bilization of the commercial economic base in the City's Central Bus�ness District (CBD). 2. The p�ovision of an ec�nomical and cost-effective mechanism to facilitaCe the exterior renovation of commercial structures located in the CBD. 3• The ability to leverage public and private funds for exterior improvements. 4. The accomplishment of these goals while being consistent wi�h federal and state regulations. 5. The aesthetic improvement of the appearance of the City's CBD. OBJECTIVES: 1. To concentrate limited funds in an easily identifiable area, sufficient in si�e to maximize visual impact. 2. To create a public/private commitment �o provide a financial mechanism for financing needed improveme�ts. 3• To develop a funding mechanism which will provide viable incentives to the business man designed to facilitate a suc�essful Commercial Rehabili- tation Program. 4. To assure consistency with oth�r ongoing ahd proposed capital improve- ments in the CBD. 5. To coordinate a Commercial Rehabilitation effort with local lending and financial institutions. 6. To design a program which allows flexibility and reduces risk in sub- sequent program years. %. To expand the citizen participation process to specific program design. 7he funds in the program witl be obtained from both Federal Community Development Block Grant funds and commitments from local lending insti- tutions. �ach participating business will secure its own funds to cover the cost of eligible work activities described in these guidelines. °1- II. Program Overview The City's CBD is in need of exterior �epairs both to enhance downtown aesthetics and to increase the CBD's attractiveness and viability as a retail center. However, the cost of rehabilitating all businesses on the north and south sides of the river are p�ohibitive and available funds are limited. Program objectives have been designed to provide for maximum impact through concentrated activity. To accomplish this, the program has been designed to stimulate competition between blocks and in doing so places considerable responsibility on the tocal business to coordinate and organize specific proposals. To be eligible for assistance, it will be incumbent on the business to organize on a black-by-block basis and contract with an architect to develop a rehabilitatinn scenario consistent with the standards contained in these guidelines. Based on the scenario, proposals�can be developed by participants on a block-by-block basis. Businesses should attempt to involve as many establishments per block as is feasible. The proposals will then be review�d by the Commercial Rehabilitation Review Committee (CRRC). Highest priority wfll be given to proposals which involve a relatively high numbe� of businesses per block. However, the guidelines do not prescribe a minimum amount of participants. Theoretically, a block with one participating business may submit a proposal as easily as a block with ten participating businesses. The CRRC will evaluate all proposals agalnst the criteria set fo�th in the guidelines and select the proposals whfch best meet the intent of the program. Upon approval, participating businesses are free to finalize financing based on the design proposal and program guidelines. Upon securing financial commitment, program funds will be used to finance conventional downpayments or their equivalents if a business is able to finance the project without securing a loan, provided that financing is in accordance with the program guidelines and that the work to be completed under the loan meets program standards. Once design proposals are approved and financing is secured, the final plans and specifications can be prepared by the architect. The businessman then obtains not less than three estimates. The estimates a�e then submitted to the CRRC and the most responsive bidder is selected. This decision may be made jointly between the businessman and CRRC. The funds to cover construction costs will be secured from individual businesses on a proportional basis. II I. Project Area The project area has been defined in such a manner a� to provide maximum opportunity for atl commercial entities located in the CBD. Portions of the project area ar� largely residential with some commerciai land use. These areas have been included in order to p�ovide opportunity for all businesses. However, priority will necessarily be given to proposals which are submitted for intensety commercial areas. Depending on demand and the success of the program, the project area may be modified in this or sub- sequent years. (See Appendix A) � IV. Eligible Applicants The program is open to all commercfal proprietors and tenants who have secured the cooperation of the property owner. In situations where proper- ties are tenant occupied, responsibility for repaying the loan may be vested with eithe;, or a combination of both parties. However, to be eligible for program funds, tenants must provide evidence that the owner fully understands the program and is aware of his responsibitities, if any. V. Project Costs The program is designed to faciliCate exterior imp�ovements in a concen- trated manner throughout the CBD. Therefore, costs will be limited to those related to exterior renovation. Includ�d in exterior renovation are the following types of improvements: (1) Facade treatment of exterior frontages. (2) Renovation of entryways. (3) Replacement and/or improvement of windows and doors. (4) Modification of exterior entryways to facilitate access by the handi- capped. (5) Facade and renovation of exterior side and rear frontages provided that the frontages presently, or as the result of existing or proposed Capital Improvements Programs, provide for pubtic access. (6) Removal of protruding signs and replacement with signs in accordance with the City's Sign Ordinance. (See Part VII) (7) Purchase and integration of street furniture. (8) Architectural fees relating to the preparation of plans and specifica- tions. (9) Repair and/or modification of deteriorated roofs. The following types of costs are not includable as project costs: (1) Any inte�ior and/or structural improvements to the property. (2) Any improvements not in accordance with program guidelines and design standards. (3) Any improvements not compatible with the project design scenario. (4) Any improvements in violation of any existing local State or Federal cnde or ordinance. �5) Any work contracted for or completed prior to the approval of an application for funding under the program. -3- PART VI Apptication Procedure and Review Prior to the submittal of an application, the applicant must: A. Attempt to secure the participation of other businesses located on the block. Evidence of effort must be submitted with the application. B. Obtain from an architect or a qualified contractor the design schematic of the block to renovated. 7his schematic need not be detailed but should address each structure to be renovated as well as present a clear architectual style. Once the above steps have been completed, a group of businesses may submit an application which must include all of the following; A. The architectural schematic. B. The evidence of commitments from all participating businesses. C. Evidence that all participating businesses have written authorization from the property owner (if applicabte). D. Evidence that a Lending Institution is willing to commit funds. If a definite approval from a l�nding institution is not obtainable, a letter of intent from the lender pending applitation approval will be sufficient. tf a business does not intend to utilize conventional financing, but intends to furnish its own capital, evidence that sufficient capital is available must be submitted with the application. E. A breakdown of the types of work to be undertaken. F. A timetable for implimentation. G. A written assurance that upon project approval, all of the businesses included in the proposal will sign a Rehabititation Agreement between the business and the City of �shkosh. The assurance must be executed by all businesses included tn the proposal. Upon receipt of an application the Department of Community Development will ascertain that all necessary documents are in order. If items are missing, the applicant will be required to furnish the information prior to application review. Once applications are in order, they will be submitited to the CRRC for revlew. The CRRC will evaluate proposals against the following criteria: 1. Percentage of businesses in the proposed area to be renavated. 2. Cost effectiveness. 3. Architectural design. In addition to overall design suitability a]1 proposats must provide for the following: � A. Removal of protruding signs. B. Comprehensive and integrated renovation. C. Integrated streetscape coordination. Lighting, benches, etc. must be functionel, maintainable, and consistant with design and safety standards. 4. Timely completion of the project. 5. Removal of architectural barrfers to the handicapped. 6. Consistency of building materials, auxilary structures, and overall design with adjacent structures. 7. Consistency with existing and proposed capital improvements programming. 8. Relationship of the project to historic preservation efforts. 9. Compliance with local, State and Federal Building Codes. 10. Financial status and capablity of the applicant. All the criteria shall be judged equally with the exception of number I. This factor will be given the highest priority as the primary objective of the program is to maximize impact. Only tihe proposals which meet all the criteria will be funded. PART VII Design Standards The following standards should be cohsidered in the preparation of an application: A. Historic Preservation. Many of the structures downtown have attractive and historical architect- ural styles. Modernized facades could erradicate this asset. Design schematics should attempt io preserve the style of these structures. i B. Removal of Protruding Signs. All proposals must eliminate protruding signs as outlined in the City of Oshkosh Municipal Code Section 30-22. Signs included as rehabili- tation costs must comply with this ordinance. C. Rehabilitation Limited to Exterior Work Only. All work covered under the application must be exterior work only. The business may elect to undertake interior renovation, but any costs related to interior work will be bor�e solely by the business and not includable in the total cost computed for determining the rehabilitation assistance payment. (SEE SECTION IX.) D. Provision of Access to the Handicapped. Any modifications of entryways or exits must comply with the Wisconsin Administ�ative Code; Buildings, Heating, a�d Ventilating, Section IND 52-04. This section relates to the provision of passable entryw�ys for the handitapped. _5_ � E. Compliance With Al1 Applicable State, Local and Federal Building Codes. Al1 work must compty with all applicable State, Local, and Federal building codes. All appticants must apply for building permits prior to undertaking any work. PART VIII Securing Financing Each participating business will secure financing from the Lending Institution of its choice. The term and interest rate on the loan will be subject to market conditions. Participation in this program will not preclude any Lending Institution from establishing terms and conditions as it deems necessary. Prior to the approval of an application, the applicant must assure the City that it has secured commitments or conditional commitments pending application approval from a Lending Institution. If an applicant is ur�able to obtain financing from a local lender, the City will provide technical assistance if the applicant desires to apply to the Smalt Business Administration for a guaranteed loan. Howevar, approval of an application will be based only on those applications which have complied with the above mentioned criteria relating to evidence of cmmitment. If a business possesses sufficient capital to finance the project without entering into a loan agreement with a lender, evidence of that capital must be presented. PART IX Rehabilitation Assistance Payments Upon approval of an application, the City and the appticant will execute a Rehabilitation Agreemer�t. Subsequent to the execution of the agreement end pursuant to the terms of the agr�ement, the City will award to the applicant a grant in the form of a Rehabilitation Assistance Payment. The payment will be in the amount necessary to finance the downpayment on a loan or to compensate the business which utilizes its own capital in an amount that would ordinarily be required to finance the project if the business was securing funds from a lender. The funds must be used to cover the costs of rehabilitation as approved by the CRRC and based on the lowest of the estimates secur�d by the applicant. The payment shall be the lower of the foltowing amounts: A. The amount of the downpayment as determined by a Lending Institution, or an equivalent amount if the business utilizes its own capital; or B• $5,000.00 In addition to the acutal cost of work to be undertaken, the cost of archi- tecural fees may be included in the loan amount. As such, a portion of the architecural and e�gineering fees will be borne by the City. � � �''� � \� SCOTT � � V- � � _ . �a i n r. M A 0 y � \�L T � 0 F�� ��� Y L_J U l_l��! yJ ave. + H� �� !' TE IMOI � �� u U AV E. (�1(-1( �l � o�� � I� �,� � n i--� n n n J� � � COMMERCIAL PROJEC T A (�j `� \ `���` ~ \ \` AMHERS_J 1� h � r � LINCOL � . cHOo � ��� L� ` 4�G L AS G U � O1 � � �� ��< \ ' o � . u\ � . �� ` �� 9 ��'�i�� AVE , ��E. C --- A � —� � !00 �i C AV . � —� � � '� �� �- � p '� i > �V E � C N C �,v E � -----AVE------ AVE. y E � o� u� REHABtLITATION , ���� A�t-i W l ol p Q : Q h Z UNIOH Av[. LL V - — : z ;��� . v ' i �'/r / � bq�< �J � g��\ Jch' / � ��'�i.\ � �I \ %�O� �~'� � �VE ,�I �a � � _ ' o 1 N � ¢ W I � 1 ' i ME It I ., ' :i, �I � i� e Q}� � � !� f � Z , �;�r��_ � - . � -. � � �vE. � — , � c �I � o� ��� I n, A ��. � � w . � r�fl 0 � ^ �� ��w. er C� —��°�] e,ve�l ]� .T �� ' �j4� C� I i �� ir _ � o �oo : ; ' ° �a Lw � - � -- - JEr !11 w o, � ;0 0 ,��o � � �I � J �� � : I i oi � T��� �� I� (Fj i W. T � • H' i� � L_BY3lJ ] � � +�� AV . . . � 'g�]� I TN I� AV . � W. I 6 TM ��� nl �a i � , � � � I ( N � �O �O � I �I . i i� 17 TM . - - --• �'- - - - - - - - VE. _ - - - -�o - - - - --^ - Z- i o0 o i� oI 0 � 1978 � � °I J � .�E ---, SC1+C0� rl r ; y Nil OA�E l+V� � � I I GL 0 OXFORp A�E � ("—'�'- � � r,c i i WAY � VE L , HuosoN nve � �a„ r � j ��` o� � F 1 I � I = O a W N _ t � � z > _ � m �; l- W � _� �J L C� �+ �n ' FlUOR �I Z $TEV S CT. NOqT IW STf � p� w .... ��� _ �,�I ;, �T. • A Hi GTON M �. am ��li m; �I __— ��: o:f� c� �� H s. ��� a—�a- ioao--; A a �' wINNEGAGO . r--_ � � ,'� !�, � �� WA ` �] � .� I� � MOOL _ ,� �) � `� ` �J � � �... f C�,�� o = —, �C /�_ N ' '_ ` / �J /►j� O ` � � � � p P� ``'� / �1 - ��".��`� 0 4R `�� \ v �Vf �� ° ��'� _ Q S�1 � M'�M f y ,'' _ � f ` �1 r=� °' \.__= �� O \� . / 3 �i VF -�° `� ;'l '� \ � ,! 1 >_ . 15 /j4/%AVE M AVE. fld � 0 �7u EXHIBIT A U O �~O COh1MERC I AL RE€1A6 ! L 17AT I ON ASS I STyNC€ P ROGRAM EXhiIBIT B Stat�ment of Applicant Regardir�� Participation of Neiqhboring Business�s I have attempted to elicit the participation of the following neighborin� businesses on my block: NAME OF BUSINESS ADDR�SS Of the business�s listed above, the following will participate in a concentrated effort to renovate the block by applying fer funds und�r this program: NAME OF BUSINESS ADDR�SS NOTE: Only one form per group of bu�ine�ses is r�quired. SIGNATUR€ OF APPLfCANTS � COMMERCIAL REHABILITATION ASSISTANCE PROGRAM EXHIBIT C Owner's Authorization to Undertake Rehabilitation Activities As legal owner of the structure housing � NAME OF BUSINESS located at , I hereby authorize ADDRESS to undertake exterior rehabilitation NAME OF APPLICANT of the structure. I have read and fully understand the guidelines governing the program and understand that financial obligations will be borne by: (Check One) Myself The Tenant Both Parties That in consideration of my receiving benefit from this rehabilitation program, the undersigned owner of the structure located at , City of Oshkosh, hereby releases the City of Oshkosh from all debts, claims, demands, damages, actions and causes of action whatsoever which may result from said rehabilitation action to be undertaken, and the undersigned further agrees to hold the City of Oshkosh free and harmless from any claim for damages which may be made by reason of damages or injury to persons or property cornected therewith. Furthermore, that in consideration of my receiving benefit from this rehabilitation program, the undersigned o�vner of the structure located at , City of Oshkosh, hereby agrees that the City of Oshkosh will not be liable in any way for any expenses from, and the owner �•�ill not be entitled to any reimbursement or compensation from the rehabilitation project and/or its final results, and that the owner agrees not to make any claims against the City of Oshkosh far defects in the finished rehabilitation project. IN WITNESS WHEREOF, I/We have hereunto set my/our hand(s) this day of , 1978, and in the case of a corporation, by its authority. In the Presence of: Owner of � COMMERCIAL RENABILITATION ASSISTANCE PROGRAM EXHIBIT D Assurance of Availability of Financin By executing this document, I h�reby as�ur� the City of Oshkosh that: A. I have contact�d a lender and am satisfied that financing will be available for th� purpo�e� of renovating my busin�ss at terms and conditions agreeable to both parties and that said financing will be available to me a� th��time my application is approved. � B. I posse�s sufficient capital to finance the improv�ment to my pro- perty and that said capital will be avaiiable when my application has been approved. I am aware that failure to have available financing at the time my application is approved will disqualify me for participation in this program. SIGNATURE OF APPLICANT DATE COMMERCIAL REHABILITATION ASSISTANCE PROGRAM EXHIBIT E Estimate Summary Sheet Department of Community Development 215 Church Avenue Oshkosh, Wisconsin 54901 4ti4-0302 Dear Sir: �3 ( have obtained the following estimates from contractor(s) to work on the rehabili- tation of the property located at . Type of work Contractor Address City Amount of Est. I have been advi�ed and approve of the nece�sary work that has to be done on my property and I have reviewed the description of work with the above referenced con- tractor(s) . I further agr�e that there will be no changes in the scope of the work unles� needed to satisfy the program guidelines. I understand the above referenced estimates will be r�viewc�d by the CRRC and myself, and that contractor(s) will be selected from this list only. DATE SIGNATURE OF APPLICAN NAME OF OWNER COMMERCIAL REHABILITATION ASSISTANCE PROGRAM EXHIBIT F Rehabilitation Agreement PRbPERTY ADDRESS City of Oshkosh DATE 0� BID Departm�nt of Community Development Box 113� 215 Church Avenue Oshko�h, wl 54go1 The undersi�ned contractor p ropose� to furnish labor and m�terials in accordance with the Commercial Rehabilit�tion Assistance Program for the sum of $ , with the payment to be made in a lump sum after approved final inspection of work. All materials are guarant�ed to be as specified. All work shall be completed in a workmanlike manner according to standard pr�ctice�. Any alte�ation or deviation will be executed only upon written cons�nt of the property owner, contractor, the Department of Community Developme��, and the CRRC. No �x�ra co�ts will be paid when the contractor ha� ��glected to properly evaluate the ex�ent of the rehabilitation work. The contractor in all ca�es shall l�ave the work in a finished condition as determined by acceptable buildi�g standards and the Department of Community Develop- ment. All agreements are con�ingent upon strikes, accid�nts, or Acts of God. The owner will carry fire, �xtended coverage, and all oth�r neces�ary insurance. The contractor's workers shall be covered fully by Work�en's Compen�ation Insurance. The contracfior shall procur� and maintaih Contractor's Bodily Injury and Property Damage Insurance, in�luding operations, compl�t�d oP�ra�ions and products in the following limit�: Bodily Injury Insurance in an amount not less than $100,000 for injuries, including accidental d��th, to any o�e person, and not less than $300,000 on account for one occurr�nce; Property Damage Insurance in an amount n�t les� than $50,000 for each occurrenc� and $100,000 aggregat�. The contractor shalt furnish evidence of this comprehensive liability coverage protectin� the owner. No work shall be commenced by th� contractor until he �as a written order to pro- ceed from the owner/Department df Community Development. Work will begin no later than seven (7) days after the ord�r to proceed has b�en issued. Al1 work shall be satifactorily completed within ni�ety (90) days from the st�rting date. The contractor will keep th� premi�e� cl�an and ord�rly during the course of the work and remove �11 d�bris at th� compl�tibh of th� work. Materials and equipment that have been removed and replaced as part of the work shall belong to the con- tractor and will be removed frbm th� premis�s. The contractor will not assign the Contract without the written consent of the owner and the Department of Community Development. The request of a�signm�nt will be ad- dressed to �he Department of Community Development. The work ceptance furnish rant i es will be guaranteed for a period of one (1) year from the date of final ac- of all work required by th� Contra�t. Furth�rmore, th� contractor will the owner with all manufacturers' and supptiers' written guarantees and war- covering materials and equipment furnish�d under this Contract. i�l-�e can; racts�r wi 1 i permit the De�arrtment of Commur�ity Developmer�t to exarnine and inspect all rehabilitation work. The owner will permit the contractor to use, at no cost, existing utiiities, such as light, heat, power and water, nec��sary to carrying out the completion of the work. The owner will cooperate with the contrac�or to facititate the performance of the work, including the r�moval and r�placem�nt of rug�, coverings and furniture, if necessary. The contractor will furnish the owner affidavit and 5atisfactory release of liens or claims for lier�� by the subco�itractors, ]aborers, and material suppliers for completed work or installed mafi�rial. For the considerations named herein, the contractor propose� to furnish all materials and do all the work described in, and in accordance with, the Contract identified above for the lump sum pric� of $ , CONTRACTOR (Firm Nam� CONTRACTOR Signature ADDRESS CITY AND STATE DATE OF CONTRACT ACCEPTANCE AND SIGNATURE OF OWNER ADDR€S� CITY ANb STATE DATE OF ACCEPTANCE APPROVAL AND SIGNATURE; DEPARTMENT OF COMMUNITY DEVELOPM€NT City of bshkosh P.O. Box 1130 oshkos�, wi 54901 DATE OF APPROVAL � U d-� �--I M � � N ( Rj .{.� � ^�FatA V] O iap �—I QJ U Q r-I �.," � t/2 O U] %t �. �ri u� O � N N �r-f CC3 �". N .{.� �j •r► ,—[ cc3 O a� �ti�! �-t r-I �, � ra�.,i O � N W '� � ' .C,' R� � �.� ���� C�r,'a ��o� ' a 0 � �^-`I ^�, � W1l >W� �t ��--1 `Y V �1 �1 �^` JO O W f T � � � � � � CC3 �' Cd r-f r-I �r-I S-I O � � Fz0 V1 f�0 � O �;�, N N � � � fZ F-� U Ra � +� a � ��1 �1 O � � O �--I � O � � � � � � � � •� �t � f1 G$ U ' ... . ... .. __....�.� ._, -- � ti � r—I � ti <� '�, � �i N � � 4-�. � � h\� -/�-�� �"' � ^i�,l -i-� rW^ �s, Vl V