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HomeMy WebLinkAboutMinutes Minutes of the August 13, 2015 Board Meeting (Approved at the September 3, 2015 Board Meeting.) The August meeting of the Oshkosh Public Museum Board was held on Thursday,August 13, 2015, in the Lecture Room of the Oshkosh Public Museum. President Rego called the meeting to order at 4:00 pm. The roll was taken by Ms. Books. Present: Present: Excused: Ms. Cryan Mr. Mack Mr. Haffeman Mr. Domer, alt. Ms. Matzke, alt. Mr. Hoffman, Vice President Ms. Drew, Secretary Mr. Rego, President Ms. Fenrich Ms. Thierman Absent: Mr. Dedow Also in attendance: Director Brad Larson, Auxiliary President Barbara Shirtz, and Administrative Assistant Theresa Books recording the minutes. With Mr. Hoffman out, Mr. Rego appointed Mr. Domer. With Mr. Haffeman out, Mr. Rego appointed Ms. Matzke. Consent Agenda items included the following: Minutes of the July Board meeting A. August Bill List B. Receipt and Filing of 2 Quarter OACF Reports (Not available) C. nd Because the 2 quarter reports were not available, they were struck from the Co nd Mr. Mack moved that the Consent Agenda be approved for items A and B. Second by Ms. Fenrich. The vote went as follows: In Favor: In Favor: Against: Mr. Cryan Mr. Mack None Mr. Domer Ms. Matzke Ms. Drew Mr. Rego Ms. Fenrich Ms. Thierman The vote was unanimous in favor and the Consent Agenda items A and B were passed. Next on the agenda was discussion and vote regarding using $10,785.00 from the Collections Fund for the conservation of the Union Banner. Ms. Thierman inquired about the size of the asking local union chapters to help with the cost of treatment. Discussion followed regarding that possibility, and which unions are represented under that banner, in order to appropriate union/s. Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 1 of 4 Mr. Mack moved that the Board approve allocating Collections Fund money for the conservation of the Union Banner, up to $10,785; whether or not the cost can be off-set. Second by Mr. Domer. The vote went as follows: In Favor: In Favor: Against: Mr. Cryan Mr. Mack None Mr. Domer Ms. Matzke Ms. Drew Mr. Rego Ms. Fenrich Ms. Thierman The vote was unanimous in favor and the vote carried. Next on the agenda was discussion and vote on having Barry Bauman conserve two paintings from the French Gratitude Train using $710 from the Collections Fund. The Two paintings are: Autumn TreesHussar by Henri Boisgontier (5213-57) and , unknown artist (5213-58). After discussion; Ms. Thierman moved that the Board approve using $710 from the Cos Fund to conserve the two paintings. Second by Ms. Drew. The vote went as follows: In Favor: In Favor: Against: Mr. Cryan Mr. Mack None Mr. Domer Ms. Matzke Ms. Drew Mr. Rego Ms. Fenrich Ms. Thierman The vote was unanimous in favor and the vote carried to use $710 from the Collections Fund to have Barry Bauman conserve the two paintings. Art of the Brick Next on the agenda was discussion regarding the final report for. It was a tremendous exhibition for the Museum to host, bringing in nearly 28,000 visitors to enjoy the sculptures and the Museum. There were 53 new memberships during that period, compared to 17 new memberships during those same months in 2014. Admission r well as Museum Store sales. Next Mr. Larson informed the Board that during the 2014 audit an auditor determined that the Ethel Behncke Memorial Museum Trust cannot be invested in mutual previous auditors did not have a problem with the investments. F to money market accounts until it is further determined how to best invest those also impact the Durow Trust. Various attorneys have differences that the Behncke Trust is unlike the Durow Trust because the Durow Trust is invested under an adopted policy, with professional investment management. He was pleased to point out that the Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 2 of 4 Behncke Trust has experienced growth from its original $130,000 to now over $300,000. Mr. Larson is hopeful that Finance Director Larson and City Attorney Lorenson will be able to attend the September meeting to discuss with the Board what options the. Mr. Rego then requested that Mr. Larson present his Mr. Larson began by reporting that the proposed 2016 Capital Improvement Budget includes People of the Waters $200,000 for the exhibition . These capital improvement funds must be matched with $200,000 in other funds. He reminded the Board that at the February 5, 2015 meeting he proposed using $200,000 in Durow Trust earnings for the Museum match and the Board voted unanimous in favor. Mr. Larson was pleased to report Studios is on September 23/24. He reported that the proposed 2017 Capital Improvement Budget does not include any funding for Museum projects. Next Mr. Larson updated the Board on the bid for the wrought iron arch of the Landscape Design. One quote of about $36,500 was received for the arch. No quote elements of the Phase I design (masonry columns, brick walkway, Mr. Larson noted that this amount exceeds the estimated cost of the arch by about $11,000. However, an anonymous donor has contributed $10,000 to the project. The dono getting the arch fabricated will further promote the overall site plan and help it move forward. Mr. Larson will meet with General Services Manager, Jon Urben, Monday, 8/17/15, to discuss the options for Phase I work. Next, Mr. Larson updated the Board on the Exhibition Fund and 20xhibitions. He noted that contributions to the Exhibition Fund were gratifying. As he weighed options for 2016 exhibitions looking at the availability of various funds, being without an exhibit technician for several People of the Waters,Be the months, and having staff fully involved with Mr. Larson decided that Dinosaur is the best course of action. The contract was signed and a down payment made. The exhibit is scheduled for February through May and more informati In conclusion, Mr. Larson was pleased to report that the Museum is the beneficiary of 2% of the estate of Florence Sarres. Her estate is now being liquidated an completed, it should be finished shortly. He noted that based on the estimated value of her estate provided to the Museum, the bequest should be approximately $40,000. The Museum has a policy that 10% of an undesignated bequest must be placed in the Oshkosh Area Community Foundation. The Sarres bequest is undesignated. Mr. Larson recommends the rest be used to support the Museum Assistant position (Katrina Achilli) in 2016. In conclusion, Mr. Larson stated that various fund and trust uses will be presented to the Board for discussion and vote at the September 3 meeting. That conclude Next on the agenda was a Board member statement by Ms. Cryan. She expressed an opinion that the wrought iron arch, Spanish-American War memorial, and granite globe war memorial, were all inappropriate for the Museum grounds. Ms. Cryan was of the opinion that the site master plan should be reviewed and revised. Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 3 of 4 Ms. Barb Shirtz, Auxiliary President, reported regarding AuxiliaShe noted that three Auxiliary members will come to the Museum next week to clean their storage areas. The Gala Planning Committee will meet at 10 a.m. on August 20. Ms. Shirtz was pleased to report that th Gala planning is coming along well. That ended the Auxiliary Report. With no other agenda items Mr. Rego asked for a motion to adjourn. Ms. Fenrich so moved and Ms. Thierman seconded the motion. The vote was unanimous in favor and the motion was passed. The meeting adjourned at 4:50 p.m. Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 4 of 4