HomeMy WebLinkAbout06. 15-408SEPTEMBER 8, 2015 15-408 RESOLUTION
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR WALK-IN COOLER AND FREEZER FOR
CONVENTION CENTER TO GARTMAN MECHANICAL SERVICES,
INC. ($52,260.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a walk-in cooler
and freezer for the Convention Center; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
GARTMAN MECHANICAL SERVICES, INC.
P.O. Box 2264
Oshkosh, WI 54903
Total Bid: $52,260.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 503-1040-1786-00000 Convention Center – Other Equipment
2
D
0
Z x x
w
0
0
Q
z
0
~ 0
0 z
o
Q m x x
cc 0
w m
J
O u-)
• I
O
cc
W N
N N
LL▪.I N O 0
m u_ m O t00
Q cc 0 Q 00 N
0 I— < p LO Lr)
m z 0 F— -L/} t/}
U Z
Z w
O a
I= O
Z r--,
w U
> m c
0 0 u
I Q rn
O c ono N
o
IO N as N v m
cn � -a O ._ 0
O Z c = m e 0 CA
no co
)
0 c v rn 2 Lip
Z O 00 N
W 5 cC .--I O C N L
t� Ln x
v m O N E O Y
bA N m O- i m t
7 m 0 I? co O v)
a N d Q <7 a 0
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,903-1130 City of Oshkosh
OfHKO.H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: August 27,2015
RE: Bid Award-Convention Center Cooler and Freezer Addition
BACKGROUND
The Convention Center operator(Oshkosh Investors LLC)has identified that the Center's kitchen
cooler and freezer capacity are no longer meeting their increased operational demands in terms of
allowing proper food storage/stacking and maintaining optimum temperature requirements. City
staff reviewed these issues and confirmed this request for additional cooler/freezer capacity was
warranted. Summit Designs Engineering was then engaged to research the feasibility and costs to
install additional cooler/freezer capacity within the kitchen area. Working with Facilities
Maintenance staff, the operator's head chef and kitchen/beverage director, Summit Designs
prepared bid specifications for both a new cooler (approximately 8' X 8' with 4" insulated
walls/roof) and a new freezer (approximately 8' x 6' with 4" insulated walls/roof& floor) to be
installed within the Center's kitchen area.
ANALYSIS
Working in with Summit Designs, Purchasing then solicited bid specifications seeking vendors
for this project. Bids were advertised in the local paper and sent to HVAC contractors. Bids
were received on August 27, 2015. The bid tab is attached. From the bid review Purchasing and
Summit Designs confirmed the low bid from Gartman Mechanical Services Inc. met all the
minimum bid specifications for this project.
FISCAL IMPACT
The fiscal impact of the low bid for this project is $52,260. We are recommending surplus
revenue from hotel/motel tax collections be used to fund this project. In 2015 an estimated
$140,000 in hotel/motel tax payments revenue is expected to be collected. This project will be
charged to A/N# 503-1040-1786-00000.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Gartman Mechanical Services
Inc. for$52,260.
Respectfully Submitted, Approved:
Jon Urben,General Services Manager Mark Rohloff, City Manager