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Home My WebLink About30135 / 79-23May 17, 1979 # 23 RESOIATION . . . �. � a• • • � �� t� • � • . . INTTIATID BY: CITY AD.�ffNISTRATIO?V B� TT izL's'J:.U�% i%y th:: �:au u-: Co:L-:ci:z of the Cii.y of �;ilcosh that the proper City officials are hereby authorized arxi directecl tv enter into the attached Agre�nent with AUVOC7�P for 1979 I:ousing Rsh�bilitation Services. Money for this pt.irpose is hereby appropriated fran th2 1979 Cac[minit�� Develoiam�t Block CYant Program. SUAM:TiED EY -23- AGRFEMENT FOR RESIDENTIAL REHABILITkTiON SERVICES 6ETWEEN THE CITY OF OSHKOSH AND ADV TFIIS AGREEMENT made and entered into this IPJC. r': � � �r. i day of , 7979> by and bet�,een the City of Oshkosh, Wiscansin, a municipal corporation, hereinafter ealled "City" and ADVOCAP, Inc., a Wisconsin non-profit, non-stock corporation, hereinafter called "ADVOCAP." WITNESSETH: 1. PURPOSE: The purpose of this Agreement is to set forth the terms under which the City will continue to engage ADVOCAP to provide housina rehabilitation as further defined herein to residents of the City of Oskkosh and the payment for the same by the City to ADVOCAP. It is understood by the parties that in addition to the funds being paid by the City to ADVOCAP herein that ADVOCAP also has other funding sources to provide these services and that ADVOCAP is fully able and capable of providing such services. 2. SERVICES TO BE PROVIDED: The service to be provided by the ADVOCAP Housing Rehabilitation Program is structural rehabilitation to the homes of eligible City of Oshkosh residents. During the term of this current agreeme�t, A�VOCAP agrees to provide the conplementary property maintenance, and home weatherization services to residents within the City served under contract. ADVOCAP shall further provide labor, supervision, and equip- ment necessary to implement their services as outlined in this agreement, with produc- tion emphasis during the period May 1 throuyh September 30 of the contract year. At the request of the City, ADVOCAP further agrees to provide one (1) crew (supervisor and five laborers) which will be available for wor'k on this contract throughout the eontract period. 3• PAYMENT: For the above, the City agrces to pay ADVOCAP a maximum amount of Thirty-Five Thou>and Dollars ($35,OQ0) from the�1979 Cenm�.:nity Elock Grant progrzm budget ir reim6ursement for the materials and services purchased for Residential Rehabilitation Home Services and for the permits, labor and materials used by private subcontractors who are competively secured by ADVOCAP to provide plumbing, heating, electrical, carpentry and masonry rehabilitative services. ADVOCAP shall submit monthly billings Page 2 of 4 pages �� . � a� for payment on an individual project invoice/voucher 6asis, itenizine, the nature and actual amount of materials and direct labor sup�lied. 4. FINAL PAYMENT FOR COMPLETED PROJECTS AP�D ADVOCAP LA30R The City further agrees to reimburse ADVOCAP from the sam=_ abovementioned account, an amount to�.vard the total operation cost of Supported Work Program's P,ehabilitation Project computed on the basis of $2.25 per hour for the total number o` person-heurs for each project, not to exceed $1,000.00 per project. Person hours shall be defined as the total number of hours logged by all Supported Work Program Employees on any 9�""'� P��J�'c=. Supported blork Proaram �mp�oyea; shali be dafinFd a; only those laborers actually working on specific City of Oshkosh housing rehabilitation jobs. Upon successful completion, ADVOCAP shall submit an hourly Ite�ized Voucher to document the number of person hours. ApRroval of final payment for vouchers submitted on completed projects wi)1 be dependent on the following criteria: That ADVOCAP has: 1) completed the project within 120 days frcm the Order to Proceed unless an extension has been granted by the City; 2) complied with 24 CFR Part 35 (lead-based paint verification); 3) that A�VOCAP's contract procedure for all privately contracted residential rehabilitation services and material is in complete co�npliance with the advertising requirements of the Oshkosh Municipal Code; 4) that the Procurement Standards of Cornmunity Development Block Grant Regulations are complied with; 5) that the projects in which materials and labor have been used, are physically finished in confor'mance �,�ith Ar[icle 5 of this agreement; 6) that documentation for the ta6or expense is included; and 7) that those finished projects have been inspected and approved as to their completeness by the appropriate staff of the Oshl<osh Community Development Department. The City shal' pay ADVOCAP on such voucher basis, a sum not to exceed $7500 per project which is the established maximum reimbursement limit of this agreement. In addition, the City shall receive a quarterly Cumulative Progress Report �ahich will comprehensively describe completed and current housing-related activities, as well as indicating proposed projects, 2nd the Monthly Manpower Utilization Report (HUD form). 5. ELIGIBILITY: The final eligibility for participation in This program 6y residents of the City shall be determined by the City under the current HUD Section 8 guidelines for low inco�e, elderly, and handicapped. ADVOCFlP shall retain the responsibility for initially screening each homeoamer's personal eligibility. The City shall retain the responsi- bility for verifying the financiaT eligibility of the applican* and the housing page 3 of 4 pages '' unit's structural and economic eligibility for residential rehabilitation �^'�,�� 9 Final site selections and o�ork order determinations for residential housing rehabititation will be made jointly by the City and ADVOCAP after an environm�ntal revie.w. Al1 records and information regarding such eligibility and work order determinations shal! be made available to the City or ADVOCAP upon request. 6. BUILDING CODES: Al1 work performed by ADVOCAP under this agreement shall comply with the Building Code of the City and the Property Rehabilitation Standards of the City of Oshkosh. !n .,;iition, A!:':�OC;° shall insurz tha� all nec?ssary bui�dinq p�rr�its are obtained for the ��ork which ADVOCAP or its contractor(s) shall perform under this contract. Completion of this work to be done will be subject to verification by the Division of Code Enforcement by their inspection process. 7_ REHABILITATION AGREEMEPIT: ADVOCAP shalt enter into an agreement with each homeowner where Housing Rehabili- tation Home Services are being performed. The City shaTl not be hetd continge�tly responsibte for completion costs (i.e. additional material or labor) or the fulfill- ment of any guarantee provisions outlined in the aforementioned agreement; nor shall the City be held contingently responsible for the execution of other, unwritten provisional items made between ADVOCAP and the homeowner, not expressly contained in the final work order staff of the City. Change orders will be approved in writing by the appropriate 9, COORDINATIOtd OF WORK: ADVOCAP wili coordinate all worl: performed under this contract wi[h the City of Oshkosh, under the direction of the Oshkosh Housing Authority. This coordination and coope:ration shall include but not be limited to the following areas: a. Initiation of the work (Order to Proceed) will be given by the City to FlDVOCAP after the following documents have been received: 1) the homeowner's eligibility; 2) the work specifications; 3) property inspections; �t) job orders for subject property; 5) lead-based paint notifications; and 6) alt appropriate permits. b. The City shall apprise ADVOCAP of all past or current building inspection reports which may exist on subject properties to be served under this contract. c. Prior to the commencement of residential rehabilitation services at any subject property served under this contract, the City shall make a determination regarcling the architectural/historic preservation impact of any work to be performed and advise ADVOCAP of same. d. In the performance of services under this contract, ADVOCAP agrees to cooperate fully with any efforts within specific areas of the City designated by the Oshkosh Community Development Department. , � � � page 4 of 4 paqes � '�'q �� 10. ANTI-DISCRIMI?JATION: +�(� I� performing the ��ork herein, ADVOCA? agrees that ;t syill not discriminate against anyone on the basis of race, creed, color, sex, marital status or national origin in its employment practices and/or in providing the services agreed to herein. ��. TERM OF THE AGREEMENT This agreement shall be in effect until June 15, 7980, subject to the following conditions: a. Ihis ayream��nt may be tarminated by mutual cons=nt by eith�r party upon 60 days written notification of one to the other. b. Upon terminaiion, ADVOCAP wi11 submit to the City, any billings for materials, contractor's cost and labor that the City has agreed to pay under the terms of this agreement, and after the principal parties have accounted to each other with respect [o all financial matters outstanding as of the termination date, the City will furnish ADVOCAP security in form and principal amount satisfactory to ADVOCAP against any obligations or liabilities which ADVOCAP may have properly incurred under the terms of this agreement. c. That all i�dividual reha6ilitation projects shail have been satisfactorily completed according to Section 4 of this agree- ment prior to the termination date. 12. INTERPRETIVE PROVISIONS At all times this agreement shalt be suhject and subordinate to all rights of the Department of Housing and Urban Development and th� Community Development Block Grant regulations that may now or in the future affect the ability of the City to provide funds for the purposes of tfiis program. This agreement constitutes the entire agreement between the City and ADVOCAP and no change shall be valid unless made in vrriting and executed by both principal parties. 4N W4TNESS WHEREOF the parties have her�unto set their hands and seals the day and year first above written. ADVOCAP ve Director CITY OF OSHKOSH City Manager Corporation Counse) Flssistant City Attorney City Clerk City Cor�pYroller m N � �� n- V �' �/.�� id �._, v. i � N F� E�0 � N r- O v � � � N 7-i y� f� 6 fY � ^ -N Qi � � � ¢ a� N U O N O 'd +-I O ,? 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