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HomeMy WebLinkAboutAgenda ADVISORY PARK BOARD MINUTES AUGUST 10, 2015 Present: Amy Davis, Victor Girens, Bill Gogolewski Steve Herman, Jim Michelson, Bill Miller, Megan Schuessler, Terry Wohler Excused: Carrie Rule sh Marks, Recording Staff: Ray Maurer, Parks Director; Chad Dallman, Parks Operations Manager; Tri Secretary CALL TO ORDER Chairman Wohler called the meeting to order at 6:00 P.M. ROLL CALL A quorum was determined to be present. APPROVAL OF MINUTES Motion by Girens for approval of the July 13, 2015 minutes, as distributed. Seconded by Schuessler. Motion carried 8-0. CITIZENS STATEMENTS (Items on Agenda) There were no citizen’s statements. PARK BUSINESS 1)Discuss/approve restroom building design for South Park Mr. Maurer gave a brief synopsis of the request noting that the Capital Improvement Budget (CIP) for 2015 included $235,000 for this project minus fees for architectural work. There is $220,000 budgeted for construction of the facility. Design work for the restroom building started which included a shelter, but after putting together the proposal, the cost was estimated at $270,000-$275,000. It was decided to bid the project out as a base for the restroom and include an alternative for the addition of the shelter. The Board’s packed included a rendering (said rendering on file at the City Parks Department and made a part of these minutes) of a light fixture with colored stone; the same type of stone is being incorporated on the outside of the restroom building. It is planned to have the building placed on the existing space as much as possible, but shifting it a little to the south to avoid some existing trees. Entry to the restroom would be from the south side; family changing station on the east side; and a chase room area on the west side. In the future, if a shelter would be added, it could be added to the north side. The architect tried to match the roof materials to the large shelter (#1). This request needs to go before the City’s Plan Commission for approval as all public buildings in public areas need Plan Commission approval. It is hoped to have this project completed late spring/early summer of 2016 which would limit interruption of special events/shelter rentals at South Park. Mr. Miller stated he would like to see a shelter added to this project and hoped that fundraising efforts could be done to bring the shelter to fruition. Mr. Girens expressed concern with possible vandalism (spray painting) on the building. ADVISORY PARK BOARD MINUTES PAGE TWO AUGUST 10, 2015 Mr. Dallman stated that crews are using a new product that removes graffiti effectively. He also stated that most of the restrooms in the parks system have electronic strikes and that has reduced the amount of vandalism. Motion by Gogolewski to recommend approval of the restroom building design for South Park as proposed; Seconded by Girens. Motion carried 8-0. PARK DIRECTOR’S REPORT Mr. Maurer gave an update on the 2016 CIP projects noting that a number of the projects have been scaled down considerably, to-wit: 1) Menominee Park Little Oshkosh update at $400,000 with City’s contribution being $100,000 and the rest being fund-raising monies; 2) Red Arrow Park restrooms Update; 3) Design services for South Park lagoon improvements; and 4) Teichmiller Park lighting update. He stated that there had been an agreement entered into with the UWO Alumni Center for improvements that the UWO Foundation was responsible for, but has not been completed to date, to-wit: the gazebo work from 2014, but noted that work is slated to begin after school goes into session. December 2016, the new parking lot will be constructed on the Osceola Street as well as the reconstruction of the pathway in Carl Steiger Park. He stated that budgets are due by Friday as well as personnel evaluations. This coming Tuesday is the last Streaming Live concert at the Leach Amphitheater. PARKS OPERATIONS MANAGER’S REPORT Mr. Dallman stated that the 24 Avenue restroom project is in progress and the Stevens Park restroom project th is near completion. Teichmiller Park is coming along with seed growth; West Algoma Park looks great now with the perimeter walks; crews are installing memorial benches along Miller’s Bay; the Leach Amphitheater is getting towards the end of the event season noting that Touch a Truck was recently held and was a great family event; park benches and historical signs along the Riverwalk by Boatworks need to be installed; and crews are working on tree trimming which will help with mowing. Mr. Michelson stated that the Boatworks area (Riverwalk and restrooms) looks nice and inquired if any more cement work was going to be done, i.e., access from Michigan Avenue to the present concrete work to allow accessibility for bicycles and wheelchairs. Mr. Dallman stated that the parking lot to the south and sidewalk along Michigan Avenue needs to be constructed yet. OTHER BUSINESS Mr. Herman stated that the agenda for the City Council meeting tomorrow night will include discussion on the park for Bristol Squares Subdivision which includes a zone change from R-1 Single Family Residence to R-3 Multiple Dwelling District (with a Planned Development Overlay); a request to approve bid award to Michel’s Foundation/Jeld-Wen Riverwalk east of Oregon Street (section by Dockside Restaurant); and a request from the Plan Commission to put in a flashing beacon/pedestrian crossing on Oregon Street for the Riverwalk. He also stated that during the recent National Night Out events within the City, some of the members of the Miller’s Bay Neighborhood Association stated that they are not happy with the work on the plantings at Menominee Park and requested that they be cut back to a height of 2-3 ft. Mr. Maurer stated he would pass the information onto the City Forester for further investigation and assistance. ADVISORY PARK BOARD MINUTES PAGE THREE AUGUST 10, 2015 There being no other business, ADJOURNMENT Motion by Gogolewski for adjournment; seconded by Miller. Motion carried 8-0. The meeting adjourned at 6:30 P.M. Respectfully submitted, Trish Marks Trish Marks, Recording Secretary