The URL can be used to link to this page

Home My WebLink About30863 / 80-18� �__ August 7, 19$0 (� ]_$ RESOLUTTON PURPOSE: A�`fED1D CONTRACT FOR EIISTO;L.IC PRESERVqTION SUftVEY � YIAN.IliV� GRANT , INIT_IATE�3 BY: DEPAR'L?SENT OP COMMiJPiiL'I"SC �)EVi?LOP[�Ni WHEREAS, t4e City ot Qshkosh is a reci�rien? of t� �tate Bistoric Preservatiou Survey and Pla.za�ng Gracat, aud �iv�..'TER^.�� acidi.tiaaal. �10:]:e9 �10'vP �Y:3:-'+. ^Sa't�_ ._._._.,.:.:�.: �J: o£:i:i �iuiai:� fiLC] WHEREAS, zecei�t ot s;(ie additiona7, monxas zs cc.itingent upoe thc� execution of an amende3 coat�'ac: with tlxe State FIis2orieal Sx iety oE Wzsconsin. NOW, TLiEREk'0&L, BE Y1 RESOLVED by the Cemmon Gaubcil o� the City of Oshkosh that the proQer cAtp officials are hezeby au*,:�otized ancl directed Lo entez into the attached contract with thz State }listorical. Societp of Wisc:onsih ti.*ith regard to the iiistoric Preservation Survey and PJ.ai�ning Gr.ants Yro�xarn. SUB';ITTED ➢Y _____ tPP4Q9ED _ ,. ij -. ,, ''^ OSHKOSN INT^c�SIVE SURVEY Ai�D MATIONAL RECISTER IvO�(INATZOVS YROJECT MEMORr1PiDU:1 OF AGREE�NT AGREEi�tENT cetazen THE STAT� HISTORICAL SOCIETY OF WISCOVSIN by and throug:i THE STATE HISTORIC PRESERVATION OFFICER a ad THE CITY OF OSRKOSH, WISC01`iSIN � �� THIS AGRE�KEtiT between the Historic Preservation Division, Scate lli,storical Society of Wiscoasin, by an<t through the S[ste Historzc Preservation Officer, and the City of Oshkosh, [disconsin, hereinaf[er called the subgrantse, relates to a survey and plaaning project to be undertaken by the subgrantee, assisted by the State Y.istorical Society 4�iCh a matching grant—in—aid to support the �lational Reoister of Historic Places Program in Wisconsin estab2i.shed under the Natinnal Kistoric ?reserva�ion L,ct o° 1966, as acaende3, and adrainistered through the Heritage Conservation and Recreatioci Sarvice, Uo S. 7)2partMent of the Lr.teripr. The State Historical Society and �he subgrantee agree as follocas: 1. Work Progra� ' The subgrantee shall carry ouC project wark as specified in the "Work ?rogz>a" for thas project, which is hereby incorporated into and nade part of this memorandura oz agreer�ent as Attachment A. 'fhe subgrantee sha11 also cacr/ out praject work in accordance with the project "Budget" which is herehy incorporat,^d into and made patt of this caecaoraadua o£ ag;:ee�ent as Attachcient B. Anp alteratians or increases ia the project budget must be approved in writing a� least 30 days i.n advance o: r_he proposed effective date b� the Grants Coordinator of the Histori.c Preservation Dzvision. 2. Period of Performance AZ1 work carried out as part of this grar,t—assisted project shall be conducted between July 1, 1980 and April j, 1981. Any changes or extensions in the period of perfor�aance for this projecC raust be approved in writing by the Grants Coordinator of the Historic Preservation Division at least 30 days in advance of the existing ending date and in accordaace wfth the requireraents detailed in the project manual which is hereby incorporated into and made part oE this mer�orandum of agreement as Attachment C. � VFPC_�'.vp�� '�.ti?F�'t�',�4 Y ..s-., ±s ` _ 4.' .'4 .� .� ' Ly��'�.ip� � ..�. L, � Memorandu� of Agreemznt - page 2 � � 3. Compensation Compensation to the subgrante2 shall be oa a matching basis, liciited [o a maximum of 50% of the allovable costs incurred by the subgrantee in carrying out project work during the period of the project, or the federal share of the project costs indicated below, whichever is Iess. Subject to receipt of funds from the Heritage Conservation and Recreation Service and to successful completion of all project work activities, the H?storic Preservation Division, State �Fistorical Society of Wisconsin agrees to pay the subgrantee $12,000 or SOY, of eligible project costs, cihichever is less, on the follouing schedule: a. Up to $9,000 or 75% of the federal share in reinbursement to be paid uithin 60 days of receipt, by the Historic Preservation Division, of two copies of an acceptable reimbursement request and auditable records as speciiied in t::e project �anual (Attachment C). All re:abursem�nts wi11 he requested on "Reimbursenent Request" forms supplied 6y the Aistoric Preservation Division. The subgrantee rsay elect to phase reim�ursecent requesr_s on a periodic basis, but no nore frequently than once a raonth. If phased reimbursements are requested, the sabgrzn[ee ;aay request no more tnan 50% of total eligiSle project expecses for that period. b. The Efistoric Preservatioa Division will reim6urse $3,U00 or 2�» of the federal share to the suborantee within 60 days of the coruple�ion date of tne project if a11 co�pletion materials and audi'_able recor�ts are approved and if two copies of an acceptable fina' reimbursement request and expense sumoary for the project are received. The final reinburseoent request shall Ue submitted no later than 30 days aiter the completion date for project work. The subgrantee agrees Co nainCain all financial and adruinistrative documents and records pertaining to the full life-cycle of the grant, for a period of not less than five years after completion of the project. The Legislative Audit Bureau, the State IIistoric Preservation Of£icer, the Hzritage Conservation and Recreation Service, the Department of the Interior, the Comptroller of the United States, and any of their duly authoriz�d representatives shall have access to grane records for audit purposes. ,i� �;. � ��;; � ^:e�aorandurs of .,�. A�r.eenent — page 3 4. Allowable Costs �' Allowable costs are those costs documented to the satisfaction of the Historic Preservation Division, State Fiistorical Society, that conform to the approved p:ojecC budget and that are determined by the Historic Preservation Division to: a. meet federal requirements for the program; b. be necessary and reasonable to the completion of project work; c. have been incurred for project work during the period of the grant. 5. Professional Supervision The subgrantee agrees to provide and maintain a principal investigator whose professional qualifications hav= received prior approval of the Historic 2reservation Division, to ensure that the work conforms to the approved work program, and to provide the necessary standard of professioaal conduct required for this project under the federal program regulations• The staff of the Historic Preservation Division will maintaia regular contact with tk:e principal investigator of this project and will provide necessary and reasonable a�aounts of training, advice or technical assistance as required for the successful conpletion of project work. b. Interia Reoort The subgrantee and/or the professional supervisar will be required to submit an in*_zria report by January Z, 1981 on the forr� provided by the Grants Coordinator o� the Aistoric Preservation Division. The sub�rantee shall contact t�e Grants Coordinator ian�diately if. any sit:saL-ian should arise which c:i11 effec� the timely or successfuL completion o€ this project 2nd/o: the final report or r�aterials. 7. Project Co�� tion Report The subgrantz� agrees to submit a11 the materials described i_n Che "Work Progrza" by iiay 1, 1981, or 30 days after the scheduled cor�pletion - date for the p:oject, to the Grants Coordinator of the Historic Freservation Division. Thz Historic Preservation Division agrees to review a11 materials within 45 days of their receipt, returning any incomplete or inadequate raaterzals to the subgrantee fcr revision or completion. The Grants Coordinator c.rill approve those projects that have subaitted satisfactory iaaterrals for final reimbursement. The subgrantee also agrees to submi.t a summary narrative completion report. This report sha11 conform to the format specified in Section 10 of the project r.�anual (Attachment C). The final reinbursement request sha11 also be submitted by May 1, 1901. The final expense suc:�ary shall be detailed by each �udoet cat'egory and indicate Which items aere chazged to each source of funding (federal. or non—federal). �F Meoora�zdum of Agree:nent - page 4 � S. �cknocaledgement of Federal Assisteuce Federal grant assistance shall be acknowledged in any public announce- men[s, news releases, articles, publicatioa,,, and any pertinent presentatioas that the subgrantee participates in or initiates. The acknowledgee_r.t forciat is detailed in Section 7 of the project c�anual (Attachment C) ar3 sha11 substantially state that the project has been funded uith the assistance of a matching grant-in-aid from the Heritage Conservation and Recreation Service, of the U. S. Department of the Interior, through the State Historical Society of [discoasin, under provisions of the National Histor3c Preservation Act of 1966. 9. General Provisions The subgrantee agrees to comply with all federal and state laws and regulations concerning equal opportunity, affirraative action and fair employment p:actices. The subgrantee further agrees to conply with alI applicable regulations, laus, poiicies, guidelines, and requirements of this federal grant program. The subgrantee_shall indemnify and hold harnless the State Historic Preservation Officer, the State Historical Society of Wisconsin, and all of its officers, agents, and e�aployees from all suits, actions or claims o_` zny character brought for or on account of any injuries or damagzs received hy any persons or property resulting from the operations of the subgrantee in executing work under this agreecaent. THIS AG��P"".c.2�; nay be terainated sho:t o; conclusion upon thirty's days written noti�a from eithar the S*_ate Historic Preservation Officer or the subgrantee. Should this agree�aert be terminated Uy the State �Iistoric Przsa:va[ion Of�icer, exce�t for reasons of non-compliance by the suborantee, tn= Iiistoric Przservatioa Division wi11 reiraburse the sub- grantee for e� to a naximum of 50% of the eligiole costs incurzed up Co the terminat=oa dute. Should this agreement be terminaCed by the sub- grantee, the �?istoric Preservation Division, State Historical Society, at the discretior of the State Historic Preservation Officer, may reim- burse the subgrantee for a maximum of 50`/> of the eligible costs incuned to the ternination date or ciay require the subgrantee to return any of all federal funds transferred to the subgrantee by the termination date, dependino upon the circuristances of the termination. 10. Other Provisions If any forcial publications are prepared caithin the scope of this project, a draft will be submitted by March 1, 1981 or at least 30 days in advance of the project completion dates, for preliminary review and approval by the Historic Preservation Division. -�,_ .;w Y� t-�;;;�,: w� .`�.` `fenorandun of Agreement — page 5 � TftIS ACREEMENT baco�aes effective upon signature of the parties beZoa aad upon receipt by the subgrantee oF a purchasz order from the State �Iistorical Society of iJisconsin on behalf of the State Historic Preservation 0£ficer for tne contract sum. By Richard- i.. Erney State Historic Preservation Officer By Authorized Signature Date City of Oshkosh, Wisconsin ��:�. �;;�� „��- ,:;,:- ' MEMORANDU;�t OF AGREEMENT Attachnent A: SJork Program �t The Historic Preservation Division, State Historical Society of Wisconsin and the subgrantee agree to the followin� work activities and project conditions for the conduct of an intensive survey and National Register nominations project in Oshkosh, Wisconsin to be assisted with an historic preservation matching grant-in-aid. 1. Personnzl S>lection. Selecr appropriate project persoanel, with the assistance and approval of the Historic Preservation Division. Project personnel shall have qualifications�appropriate to the major work eZements of the project, and may include subgrantee staff inenbers, private consultant�, or universi[y students and non-paid volunteers, if under the supervision of a qualified principal investigator(s). The principal investigator(s) for this project must include professionals with quali- fications i� the areas of archicectuzal history and history, preferab2y with historic preservation experience. 2. Contracts. The subgrantee shall sub�ait any contracts being for tne performance oE work activities under thi's project to Preservation Division for approval prior to execution. considered the Historic 3. Recon�a=ssazce Survey. Update aa3 supplement the existing reconnaissance survey o� t'r.is area, on file at the H±storic Preservation Division_ fihe principal investigator shoul3 visit the Historic Preservation Division early in thz project to xerox existing survey caaterials and to becoae faoiliar c=�n the Division staff, resources, and the state inventory,. The subgrar�ee can borrow the Division's negatives of the existing reconnaissaace survey, if the subgrantee desires actual prints of these photos for their records. Products of this phase of the survey to be submitted to the Division are: a. Historic Preservation Division inventory cards, co�¢pleted and typed, for properties not covered in the previous reconnaissance survey. b. 3 1/2" X 5" black and white photographs, contact sheets and negatives for ali properties that were not photographed in the previous reconnaissance survey or that need new pho[ographs. The 3 1/2" X 5"-'prints and coatact sheets of the fi13 rolls shall be printed on NO,I-zesin coated paper and the prfnts sha11 be dry-nounted by the subgrantee onto tha inventory cards. The contact prints will be dry-muunted by the subgrantee onto the survey forms which are to be prepared during the intensive survey phase of the project, and are to be submitted to the Historic Preservation Division at the conclusion of the project. Neca photographs shall be taker of properties currently existing in the state inventory if the property has changed since the photo was taken ia the previous survey. The existing inventory cards for these properties shall be updated and [he new photog�apn sha11 be dry-mounted by the subgrantee onto a continuation card. Negatives will 6e coded and organized by the subgrantee in the manner specified by the kiistoric Preservation Division_ The subrantee should order extra prints if actUal photographs are desired instead of xerox copies oE the photos for the su*�grantee's use. ,....,._� .�.b... '�''x.^':r'x, ;. �f�;r ?_: z '�,.��` iSE2".OEtt1.'`IDU:t OF AGREEh[ENT Attachcient A: 4Tork Program (continued) c. d. � C' � Xerox copies of the state inventory cards that have bee❑ updated by the subgrantee during this survey shall 6e provided to the Fiistocic Preservation Division witn notes indicating any new infor�ation. Survey naps, approved and coded as specified by the Historic Preser- vation Division, shall be prepared by the subgrantee shoving any new sites surveyed. 4. Intensive Survey. This phase of the survey contains four basic work elecients: research, identification of sites an3 districts, pregaration of "intensive survey forms," and deCerr�ining uhich sites and districts are eligible for listing in the National Register of Historic Places_ Fach work electent is discussed Lalow: a. Research. Conduct historical research on the following r.�ajor historic Chemes, and any others that may be inFortant to this area, crith the intention of locating associated sites and structures that are estant. Upon corspletion of the hi.storic research, suamaries of each theae should be prepared, along wittc an anaotated bibliography of resources consuLted for each thene. The suamaries and bibliographies will be included in the final intensive survey report. Histo:ic themes to be researched include: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) early settlement industry and com�erce politics and governcaent e3ucation .-eligion parks, planning and landscapa architecture social organization and activities ethnic associations art and culCUra1 institutions transpor[ation labor movements architects, builders, construction trades neighborhoods and districts notable persons '• b. Identi=ication of sites and districCS. identify those sites assoeiated with the history of Che city and those of architectural significance. Conduct site specific research on each of thesa buildings. Detetmine areas of the city that are hisCOric districCS, where groups of struc- tures retain their architectural 3ntegrity. Maps that ident3fy in-- divi�ual sites and supplementary maps defining historic districts should be orep�red. The district maps should indicate the classi£i- cation o£ the sites in the district as either pivotal, contributing, or non-contribu[ing. Reconnaissance survey map codea should be used on these maps also- -:;�..,,.- �., y�� ✓.� w�,, _�,; ;' �yy�V . ::.. !. p1EMOR��DU:1 OF ACREE;.ENT � ;>;�� lttachment Ac Work Prograo (continued) �l c. Preparation of "intensive survey forms_" Intensive survey £orr�s will be provided by the Historic Preservation Division for the subgrantee to use to consolidate site specific information on each buildin� identiffed as being potentially eligible for listing in the National Regis*_er of Historic Places. One form must be completed for each site identified and submitted to the Historic Preservation Division at the end of this project. The classification of each site located in a historic district must be indica[ed on the survey foras. The contac� prints of the photos of each site must be dry—mounted by the subgrantee onto the intensive survey form. This includes hoth the new photograohs taken by the subgrantee during this project, as well as contact prin:s provided to the subgrantee by the Historic Yreservation Division from the �isting state reconnaissance survey. The subgrantee nay serox [he survey forms for their use, but should order an additional set of contact sheets if contact prints dry—mounted onto suUgtanCee copies of survey forns are desired. For each site identified in the intensive survey that aas not previously identified in the reconnaissance survey, and therefore does not have a state inventory card, one should be pre— pared by the subgrantee. As ia iten 3, above, the property should be photo�raphed and 3 1/2" X 5" photographs should be dry—mounted by the subgrantee onto the back of the inventory cards and the sites should be mapped. d. Dete =iaations of eliRibility. In consultation with the Historic Preservation Division, deter�inations of eligibility for listing in the Nat3onal Register of Iiistoric Places wi11 Ue made Uy the principai investigator. The deterrainations will be indicated on the intensive survey fores and these for.ns will be initialed by the Historic Preservation Division staff person and the principal investigator making the detersination. 5. National R=_�ister No�ir.ations. The subgrantee will prepare a ninimum of six individual nominations to the National Register of Ristoric Places, or a compa:able coiabination of multiple property and individual nominations, using the rzsults of thz intensive survey. lill nominations will be selected in consultatioa with and approved by the Aistoric Preservation Division prior to th=ir preparation. A draft copy of each nominatio� shall be subaitted to tha Historic Preservation Division for review and approval at least one nonth prior to the scheduled project completion date- The nominations must be prepared according to the format suggested by the Historic Preservation Division and according to the guidelines provided by the Aeritage Conservation and F,ecreation Service. If a district nomination is prepared, the district boundaries will he approved �y the Histocic Preservation Division prior to the preparation of the no�aination by the subgrantee. The following products �ust be submitted, as part of each National Register nomination: �:� �_. �-;' - • y :�'c' ; �.�; } . -Fi`�s,._:. rL�tORAI�IDUM OF AGRcE?IENT � Attachoent A: i1or� Prograci (continued) � � a. Nomination Forn. A completed original National Register of F[istoric Places noaination forn (8-300), typed and ready for duplication_ b. t4aps. Maps appropriate to the selection of the nominations. The Histor:c Preservation Division will specify the oaps that are needed for each type of no�.inatior. and will infora the subgrantee of the type of inforriation needed on each map. c. USGS 0�_adrangles. Original USGS qua�rangles for each nomination, co�pl�te3 as required by the National Register of Historic Places, inciL::;ng computed UTi4 coordinates and appropriate labels. d. Photcaraohs. Three 8" X 10" black—and—white glossy photographs of vievs of nominated buildings and districts as suggested by the Historic Preservation Division, dependin� oa the nominations prepared_ The photo�raphs must be labeled as specified by the Historic Preservation Division ia the inforr�ation sheet included in tne Appendix to the project manual. Nega[ives must be retained by the Ftistoric Preservation Divisinn and must be coded and organized as any other photographs taken in this project. Contact sheets for each film roll cnzst be provided for any National Register photographs Chat axe takeae e. Color Siides. Conplete 35 IIII color slide coverage of the nominated properties or areas. The Historic Preservation Division will specify the slides necessary, depending oa the selection of nominations. 6. Intensive Survey Report. Prepare an intensive survey report accord3ng to the cuni�ua guidelines detailed in Section 10 oE the project manual. This report shall be sabr�itted to the Historic Preservation Division in dra°t fo� prior to fiaal typiag and printing, no Iater thaa one mnnth prior to the schaduled project completion date. The subgrantee shall sub�i*_ at Ieast three copies of the final report to the iiistaric Preserva:ion Division at the conclusion of this ptoject. 7. Interim Pro�ress Report. Prepare an interim progress report and s¢bmit it to the Historic Preservation Division by November 1, 14II0, detailing progress to date, on the form provided by the Historic Preservatioxc Division and included in the Appendix to the project manual.. 8. The subgrantee shall conform to and Eolloca all neeessary program re— quirements and �uidelines detailed in the project manual fo`r this project. 9. The Historic Preservation Division, Sta[e Historical Society of TJisconsin, will provide the subgrantee with a12 necessary forms, including but not limited to state inventory cards, intensive survey forms, interim report form, reimburse�aent reques[ forms, and National Register o£ liistoric Places nociination forms. 10. The Historic Preservation Division will monitor progress of this groject and wi21 review and, as necessary and appropriate, comceent upon the progress and work activities of this project and the interim and draft intensive survey reports. _ ,,.�:,.s �ri ;� ��_, ��,;,,. ��°� _tiz2, :} ME�IORANDIJ�I OF AGREEMENT Attachment B: Sudget I. SALARIES �ND WAGES None � II. FRLVGE B&�tEFITS None III. SUPPLIES AND MATERIALS None (To be inclssded in consultant contract) IV. TRAVEL None (To be included in consultant contract) V. OTHER Cons:iltant contract fee (Includes professional services, clerical services, and reimbursable exp_nses such as travel, supplies, etc.) TOTAL ITEi1 COSTS: TOTAL PROJECT COST: LOCAL SHARE n U C C�7 $12,000 $12,000 �� FEDERAL SHARE $24,000 L � � � $12,000 $12,000 � � � .; � 0 a °a N � U N ro5 z, s. � � a v1 0 U � O ti �� C +� " m R3 F-� • O v N 1� 27 }' O v� � R 6 1� N N � a c�7 E�i 'd O � rl U 6O •rl .F� �ri � �" � F-i ri � �' rl O C O � O +> C. rl U � N cd N N +-i r-I O axa � o p � � �.k Fa I N � +� �� U bil wy 1� ¢ t�� U