HomeMy WebLinkAbout10. 15-371
AUGUST 11, 2015 15-371 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: AUTHORIZE PURCHASE OF IMAGECAST EVOLUTION (ICE)
VOTING EQUIPMENT FROM DOMINION VOTING SYSTEMS IN
COOPERATION WITH WINNEBAGO COUNTY ($133,297.00)
INITIATED BY: CITY CLERK’S OFFICE
WHEREAS, the City of Oshkosh’s voting is equipment is outdated and the current
touch screen machines no longer meet federal requirements; and
WHEREAS, the State of Wisconsin has certified the Imagecast Evolution (ICE)
voting equipment for use within the State of Wisconsin; and
WHEREAS, by purchasing this equipment in conjunction with Winnebago County
and the other voting jurisdictions within Winnebago County, the City would be able to take
advantage of the pricing and terms that have been negotiated through Winnebago County.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
section 12-15 of the Oshkosh Municipal Code to purchase 17 Imagecast Evolution voting
machines from:
DOMINION VOTING SYSTEMS
th
1201 18 Street, Suite 210
Denver, CO 80202
Total: $133,297.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 323-0060-7204-06502 Equipment Fund – Machinery & Equipment
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh WI 54902-1130
PAMELA R. UBRIG
City Clerk
ANGELA J.JOECKEL
Deputy City Clerk
OfH<OfH KATHLEEN M. FREDRICK
Election Aide
ON THE WATER
Phone: 1920) 236-5011
Fax: 1920) 236-5039
TO: Honorable Mayor and Members of the Common Council
FROM: Pamela R. Ubrig, City Clerk
DATE: August 7, 2015
RE: Authorize Purchase of ImageCast Evolution (ICE) Voting Equipment in
Cooperation with Winnebago County from Dominion Voting Systems
BACKGROUND
The City of Oshkosh current voting equipment consists of two separate types of machines,
an optical scan (OS) machine and a touch screen (TSX). The OS machines are
approximately 20 years old and the TSX machines were purchased with federal grant
funds in 2006 to provide an accessible voting device to voters with disabilities. The
technology for these older machines is outdated and tallying and reporting from these
machines is cumbersome.
State Statutes require cities such as the City of Oshkosh to purchase voting equipment
which has been certified by the State of Wisconsin. The State of Wisconsin has been
reviewing potential new voting machines for several years. In June 2015, the Government
Accountability Board certified the Imagecast Evolution (ICE) voting equipment. ICE is a
single voting terminal that has accessible features built into it so it will no longer be
necessary to have separate voting machines for disabled voters. One item of note is that
the federal government now requires a paper ballot be marked for every voter so while
many voters preferred the touchscreen voting machines, our current touchscreen machines
will no longer meet the federal requirements. For disabled voters who may be unable to
properly mark a ballot, the new machines will act as a marking device and actually create a
paper ballot from the voter's choices.
ANALYSIS
Winnebago County took the lead role in obtaining costs and working with potential vendors
and has chosen Dominion Voting Systems for this purchase. The City's current equipment
was purchased through Dominion Voting Systems and we have had a good working
relationship with Dominion and would continue to work with them with the purchase of this
equipment.
The City has sixteen polling sites and we have had at least one backup machine available
in the past for our use should we need it. I am recommending that the City purchase
seventeen machines at this time to give us an additional backup machine should the need
arise.
Section 12-15 of the City of Oshkosh Municipal Code allows purchases of equipment,
materials or supplies without competitive bidding through a cooperative purchase with other
governmental units. I am recommending that the City purchase this equipment in
conjunction with Winnebago County and the other voting jurisdictions within Winnebago
County to take advantage of the pricing and terms that have been negotiated through
Winnebago County. By working with Winnebago County in this purchase, the City will also
be able to save on programming and ballot costs in future elections.
FISCAL IMPACT
The purchase of the seventeen voting machines will be $133,297.00. We had budgeted
$144,000.00 in 2015 CIP for this purchase. In addition to the purchase price, there will be
annual fees for programming, firmware licenses and hardware warranties that will be
included in future budgets.
RECOMMENDATION
City Clerk recommends the Common Council authorize purchase of the ImageCast
Evolution voting equipment.
Respectfully Submitted, , Approved:
L LUOF), AA,.. A• Are-44#'
Pamela R. Ubrig, City Clerk City Manager
IMAGECAST°Fl_ 11 h''THE FIRST ALL-IN-ONE
OPTICAL
EVOLUTION TABULATOR AND BALLOT MARKING
- . . -
■
■
■
■
4V${.4605 VI■ 1
EAC■
C E R T I F I E R
Integrated accessible voting - everyone
ImageCast® Evolution uses the same ballot on the same machine
Optical Scan Tabulator & Designed for simple, hassle-free election
Ballot Marking Device: preparation
Redefining the Standard for 19" touchscreen display for an intuitive user
experience
Poll-Based Voting Can mark and scan ballots up to 22 inches
006000 C70MINION
TO LEARN MORE ABOUT OUR TECHNOLOGY,PEOPLE AND SERVICES VOTING 40
VISIT DOMINIONVOTING.COM TODAY D.tus!umns.mc hisi