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Home My WebLink AboutAECOM/Bank First National� A=COM January 30, 2015 Mr. Allen Davis AECOM 920.235.0270 tel 558 North Main Street 920.235.0321 fax Oshkosh, Wisconsin 54901 City of Oshkosh 215 Church Avenue PO Box 1130 Oshkosh, Wisconsin 54903-1130 Subject: Proposal for Environmental Consulting Services Related to the Proposed Site Development, Parcel H— Marion-Pearl Redevelopment Area, Bank First National Facility, Oshkosh, Wisconsin AECOM Proposal No OPP-335473 Dear Mr. Davis, AECOM Technical Services, Inc. (AECOM) is pleased to present this proposal for professional environmental engineering services related to Modification of the Closure of the Voluntary Party Liability Exemption (VPLE) for the Parcel H Site. The modification will include the construction of the proposed Bank First National Facility. We understand the planned development will be a one story, 8,000 square foot building, with at grade parking and three car drive through. This proposal presents our understanding of this project, site knowledge, and previous VPLE experience on this site. This proposal outlines our recommended scope of work and estimated fee for obtaining a Modification to the existing VPLE for the site. Proiect Understanding The City of Oshkosh (City) is considering promoting site redevelopment by modifying an existing VPLE. Certificate of Completion (COC) for Parcel H of the Marion/Pearl Redevelopment Area the VPLE is a vital part of Brownfield redevelopment. AECOM has successfully assisted the City in obtaining several VPLEs in the Marion/Pearl Redevelopment area, including the Parcel H Site. Based on previous VPLE experience, we propose the following scope of work tasks: Task A: Prepare a Lease Liability Clarification Request to WDNR Task B: Prepare an Exhibit and Legal Description of the Site Task C: Complete a Phase I Due Diligence Environmental Site Assessment (ESA) and Update the Subsurface Exploration and Geotechnical Engineering Evaluation, dated August 27, 2009 Task D: Prepare a Groundwater/Soil Management Plan and Review Project Bidding Documents for Compliance with Anticipated VPLE Requirements Task E: Interface with W isconsin Department of Natural Resources (W DNR) Regulatory Agency This document includes proprietary data Nal shall not be duplicated, used or disclosed outside City of Oshkosh for any purpose other than to evaluate this documenL This resViction does nol limit City of OshkosHs right to use information contained in Ihis document if it is obtained from another source without resViction. OPP335473_Parcel H VPLE Proposal.docz AECOM Task F: Provide On-site Documentation of Various Components during Site Construction Activities Related to Environmental Issues and VPLE Compliance Task G: Prepare a WDNR Modification to Cap Report to Amend the VPLE Certification of Completion This proposal assumes that the City will pay all WDNR fees associated with the VPLE COC Mod ification. Scope of Services Task A: Prepare a Lease Liability Clarification Request to WDNR AECOM will prepare a request for a lease liability clarification from the WDNR. This request is required based on the developer's requirements. WDNR Form 4400-237 will be completed on behalf of the developer and submitted to WDNR. Deliverables: AECOM will prepare and submit WDNR Form 4400-237 and required attachments. The City will provide the $500 check for the WDNR review fee. Task B: Prepare an Exhibit and Legal Description of the Site AECOM will prepare a legal description and exhibit of the site based on the site layout figure, dated December 1, 2014 by Hoffman Planning, Design 8 Construction Inc. Deliverables: AECOM will prepare one draft copy of the legal description and exhibit for review and comment. A final copy will be submitted in PDF format. Task C: Complete a Phase I Due Diligence Environmental Site Assessment (ESA) and Update the Subsurface Exploration and Geotechnical Engineering Evaluation, dated August 27, 2009 Phase I Due DiliqenceESA The Phase I ESA will be conducted in general accordance with the ASTM E-1527-13 standard. AECOM's Phase I ESA will provide information as to the potential that a significant hazardous material or petroleum hydrocarbon release may have occurred on or affected the Site. The Phase I ESA will include the following tasks: Site Reconnaissance and Interview — A visual reconnaissance will be conducted of the site. AECOM will record observations of the presence or likely presence of conditions that indicate an existing release, a past release, or a material threat of a release of hazardous substances or petroleum products into structures on the Site or into the ground, groundwater, or surface water of the Site. Where appropriate, AECOM will record the following observations during the walkthrough of the Site: Use or disclosure of data conWined on this sheel is subject to lhe restriction on lhe first page of this documenl. K:\PROPOSAL\City of Oshkosh\OPP335473_Parcel H VPLE10PP335473_Parcel H VPLE Proposal.docz AECOM • Site and area vegetation for environmental stress and other ecological disturbances. • Site and area for surface features that would indicate filling, impoundments, underground storage tanks, pipelines, wells or other surface penetrations. Site for the presence of filling or mounding, pits, ponds, or lagoons. Areas that are identified that use, treat, and store, dispose of, or generate hazardous substances and petroleum products and review the status of past and current waste generation and management practices at the Site. Site and area electrical equipment (e.g., transformers) and substations, as well as labeling that may indicate the owners, polychlorinated biphenyls (PCBs) status, and leakage. (Note: fluorescent light ballasts will not be individually inspected for PCB-content.) Potable water supply and/or on-site wells (including dry wells, irrigation wells, injection wells, and other wells). Wastewater treatment source and/or on-site septic systems. General stormwater discharge routes into a drain, ditch, or receiving body of water on or adjacentto the Site. • Site for floor drains and sumps. • Stained soil or pavement, including stains or corrosion on floors, walls, or ceiling, except for staining from water. • Waste handling areas or practices, chemical/industrial processing areas, and general housekeeping practices. AECOM assumes that we will liaise with a designated City representative to ensure proper coordination and to answer questions or address concerns during our site visits. As part of the reconnaissance activities, AECOM will make visual observations of immediately adjacent neighboring facilities for potential environmental concerns, to the extent that such observations can be made without entering the premises of the neighboring facilities. Physical Setting Information — AECOM will establish the physical setting for Site by reviewing a United States Geological Survey 7.5 Minute Topographic Map showing the areas on which that Site are located. AECOM will review soil/hydrology and groundwater/ hydrology information to the extent it is provided by the environmental database search company (Environmental Data Resources) or in previously prepared reports provided by City. Site History — AECOM will develop an understanding of the Site history. This may be accomplished through interviews with City personnel and others identified by the City as familiar with the Site, a review of locally available land use records, historical photographs, and topographic maps, etc. AECOM will make reasonable attempts to interview individuals with specific knowledge of or familiarity with the Site, to the extent that such knowledgeable individuals are identified by City or identified during the course of other ESA activities, and that the information likely to be obtained is not duplicative of information obtained from other sources. These individuals may be queried in person, by telephone, or in writing. AECOM will review documents concerning past land uses, including available site plans, records concerning past industrial and waste disposal practices, and maps when provided by past and present facility owner(s)/occupant(s). Use or disclosure of data contained on this sheet is subject to the resiriction on the fnt page of this document. K:\PROPOSAL\City of Oshkosh\OPP-3354�3_Parcel H VPLE�OPP-335473_Parcel H VPLE Proposal.docx AECOM 4 Agency Records Review — AECOM will order a site-specific environmental database report for the Site. AECOM will review these reports to evaluate whether the Site or neighboring properties (within a specified radius search distance from Site) are included on the ASTM-specified standard and additional (e.g., local) environmental record sources (e.g., spills, landfills/dumps, leaking underground storage tanks). Where appropriate, AECOM will contact state and/or local governmental sources for relevant documents/file information concerning the Site and adjoining properties. Freedom of Information Act requests will be made to the appropriate local and/or state agencies requesting information relative to the Site. Files available at local agencies at the time of the site visit will be reviewed, as time permits. These inquiries may include the following types of governmental agencies: Federal, State, tribal and local environmental solid and hazardous waste, wastewater sections, etc; Local fire department; Local health/environmental department; and Local agencies responsible for building and groundwater permits that document Activity and Use Limitations, also referred to as Institutional Controls and Engineering Controls, for the Site. AECOM's records review will include those records that are readily available and reasonably ascertainable per the ASTM standard. Vapor Migration — AECOM will evaluate the potential for vapor migration (VM) to impact the Site as required by the ASTM 1527-13 standard. VM is defined as the movement of volatile chemical vapors in soil or groundwater. AECOM will not evaluate vapor intrusion which is defined as the movement of volatile chemical vapors from a source in the subsurface (soil or groundwater) into the indoor air of overlying buildings through cracks or other openings. AECOM will evaluate the potential for VM lo impact the Site in general accordance with ASTM E2600-10, "Standard Guide for Vapor Encroachment Screening on Property Involved in Real Estate Transactions" (Standard Guide). User Responsibilities — Per the ASTM standard, it is the report "user's" (i.e., City) responsibiliry to perform certain tasks, which do not require the technical expertise of an EP and are generally not performed by EPs conducting Phase I ESAs. Section 6.0 of the ASTM standard indicates that "reasonably ascertainable recorded land title records and lien records that are filed under federal, tribal, state, or local law should be reviewed to identify environmental liens (EL) or activity and use limitation (AUL), if any, that are currently recorded against the property' and that "any environmental liens or activity and use limitations so identified shall be reported to the Environmental Professional (EP) conducting a Phase I ESA." If you have this information you are required to provide it to the EP. If you do not have this information AECOM can conduct an EL and AUL search for an additional fee. Attached for your completion is a User Questionnaire which will assist you in communicating to AECOM the user-provided information. Report Preparation — AECOM will compile and prepare a written report for the Site, documenting the scope of our work activities and summarizing the results of our assessment. AECOM will provide the City with a professional opinion as to the potential for there to be a significant on-site contamination problem, and recommendations for further work, if any. The report will include a site Use or disclosure of daW wntained on this sheet is subject to ihe restriction on the frst pa9e of this document. KiPROPOSAL\Ciry of Oshkosh\OPP-335473_Parcel H VPLE\OPP-335473_Parcel H VPLE Proposal.docx AECOM location map, site plan, representative site photographs, and supporting documentation, as appropriate. Update the Subsurtace Exploration and Geotechnical Enpineerinp Evaluation AECOM will review the Subsurface Exploration and Geotechnical Engineering Evaluation dated August 27, 2009 and updates it to include the proposed Bank First National facility. The report will include our evaluation of the conditions encountered by the previous soil borings and provide recommendations for foundation design and construction of the proposed bank facility. The report will take into consideration known environmental site conditions. The report will be signed by a Wisconsin registered Professional Engineer. Deliverables: AECOM will provide 2 hard copies and one electronic copy of the final Phase I ESA and updated Subsurface Exploration and Geotechnical Engineering Evaluation reports. Task D: Groundwater/Soil Management Plan and Update and Review Project Bidding Documents for Compliance with Anticipated VPLE Requirements AECOM will prepare a Groundwater/Soil Management Plan. This plan will be submitted to the WDNR for review. We recommend the soil/groundwater management plan will become part of the project construction documents AECOM will also prepare a Sanitary Discharge Permit Application for disposal of the impacted groundwater generated during construction. In addition, a groundwater and soil management plan will be prepared for review by WDNR and incorporated into the contractor specifications. AECOM will provide construction details and language for the construction documents to be sent to the WDNR for review. We anticipate providing details or language related to trench plugs, vapor mitigation, site capping, and soil/groundwater management. We recommend that the minimum 90% project documents be sent to WDNR for review. Deliverables: AECOM will prepare a Soil/Groundwater Management Plan; Sanitary Discharge Permit Application to be submitted to the City. In addition, details and language for project documents will be provided to the City and Developer. Task E: Interface with Wisconsin Department of Natural Resources (WDNR) Regulatory Agency AECOM will prepare correspondence summarizing pertinent details regarding the pursuit of the Modified VPLE COC. These documents will be provided to WDNR for review and consideration. We anticipate that six meetings with the team members will be required. Deliverables: AECOM will prepare memorandums, emails and meeting summaries as necessary throughout the project and distribute to appropriate team members. Use or disclosure ot daW conWined on this sheet is subject to the restriction on Ihe Trst page oi this document. K:\PROPOSAL\Ciry of Oshkosh\OPP-335473_Parcel H VPLE\OPP-335473_Parcel H VPLE Proposal.docx AECOM Task F: Provide On-site Documentation of Various Components during Site Construction Activities Related to Environmental Issues and VPLE Compliance AECOM will provide trained environmental field staff to document the construction of the environmental components of the project. These components include, Soil Management, Contaminated Groundwater Management, Underground Utilities, Vapor Mitigation, and Site Capping. Soil Manaqement: 0 We propose to have an AECOM representative on site to observe and identify the excavation areas containing petroleum/solid waste impacted soil requiring disposal as based on the WDNR reviewed Soil/Groundwater Management Plan. This will be accomplished through visual and olfactory observations (sheen, petroleum product, stained soils, and petroleum odors), and field screening of the soils excavated for obvious signs of contamination. The AECOM field staff will use a photo ionization detector (PID) to field screen the excavated soils. PID field screening readings of 15 instrument units (equivalent to ppm) or higher will be considered contaminated and hauled to the Valley Trail Facility. Nonpetroleum impacted fill soils/solid waste that can be reused for site fill will be segregated and reused. Nonpetroleum impacted fill soils/solid waste deemed not usable as backfill material will be hauled to the Valley Trail Facility for disposal. AECOM will prepare disposal profiles for landfill acceptance. The contaminated soil disposed of in a landfill requires manifesting, which needs a signature by an authorized representative of the City of Oshkosh. To expedite the processing of the landfll profile acceptance applications and soil removal activities for this project, the City of Oshkosh will delegate authority to AECOM to sign the waste profile application and transportation manifests on behalf of (acting as an agent for) the City of Oshkosh. It is understood that the City of Oshkosh will remain the responsible partyfor all final decisions regarding management and disposal of contaminated materials encountered during this project. By authorizing this proposal, the City of Oshkosh will also be authorizing Paul F. Timm and his designees of AECOM to act as the authorized agent for the City of Oshkosh for completing the waste profile and transportation manifests, as needed, to dispose the contaminated soil under this contract. Contaminated Groundwater Manaqement We anticipate that groundwater removed from the project excavations will be collected and pumped into the Oshkosh sanitary sewer system under the conditions,that will be provided in the temporary discharge permit obtained by AECOM. AECOM proposes to be on site periodically to make sure the contractor is discharging groundwater in accordance with the anticipated temporary discharge permit. AECOM will record the discharge amount for billing purposes by the Oshkosh Sanitary District. Underqround Utilities We anticipate utilities running through the solid waste fill and petroleum impacted areas could create routes of less resistance for gases and liquids to migrate into and from the site. In compliance with anticipated permit requirements, utilities entering and leaving the project area limits will have a bentonite flow able fill trench plug. Trench plugs will be placed where the utility line Use or disclosure of data wntained on this sheet is subject to the restriction on the frst Oage of this document. K:\PROPOSAL\City of Oshkosh\OPP-335473_Parcel H VPLE\OPP-335473_Parcel H VPLE Proposal.docx AECOM enters a structure and will completely surround the utility. AECOM proposes to document the location, construction, and size of each trench plug. Vapor Mitiqation We anticipate a vapor barrier, minimum 15 mills in thickness, comprised of an impermeable liner and passive venting system will be installed below structure slabs and foundations to prevent the migration of moisture and vapors produced by the solid waste fill and/or petroleum impacts left in place. This vapor barrier, consisting of a polyethylene (PE) geomembrane sealed at the seams, provides a continuous barrier between the subsoil and floor slab. The passive venting system will be comprised of perforated piping between the building foundations, floor slab, and subsoil. AECOM proposes to document this barrier's installation. Site Caopinq AECOM will document the site capping components. These components include the paved parking lot, lined storm water biofilters, fabric warning barrier under landscape areas, and building base slab. Deliverables: AECOM field notes will be summarized in the VPLE COC Application Report. In addition, a VPLE check list will complete during the site work and be provided for review. Task G: Prepare a WDNR Modification to Cap Report to Amend the VPLE Certification of Completion AECOM will prepare one draft COC Modification Request for review. The report will include all pertinent feld data, laboratory, WDNR correspondence information and a request for COC. Final review comments will be incorporated for submission to WDNR. Two copies will be provided to the Ciry Deliverables: AECOM will prepare one draft COC Request for review. Final review comments will be incorporated for submission to WDNR. Two copies will be provided to the City. Use or disclosure of data contained on ihis sheel is subject to lhe restriction on ihe frst page of this document. K:\PROPOSAL\City o( Oshkosh\OPP335473_Parcel H VPLE\OPP-335473_Parcel H VPLE Proposal.docz AECOM Proiect Fees The following table summarizes our estimate of fees to complete the scope of services described above. an Exhibit and �st to the : Task C: Complete a Phase I Due Diligence Environmental Site Assessment (ESA) and update the Subsurface Exploration and Geotechnical Engineering Task D Task Prepare a Groundwater/Soil Management Plan and Review of Project Documents for Compliance with Anticipated VPLE Requirements Provide On-Site Documentation of Various Components during Site Construction Activities Related to Environmental Issues and VPLE Com�liance (6 weeksl $7,500 $5,500 $6,000 $36, 500 Task G: Prepare a WDNR Modification to the Cap Report to Amend the VPLE I$�5,000 i^,..,�r,...��,... ..r r�,...,..i...�,... Total I $77,500 ` Field Staff budget based on field and oKce effort of 8 hours per day, fve days per week for duration of 6 weeks or an estimated total of 240 hours of feld staff and 48 of offce slaff. The budget also includes supplies, equipment rental, and truck charges and project management. Terms and Conditions Services described in this proposal will be performed on a time-and-expense/unit-cost basis. The project services will be performed in accordance with the 2015 Negotiated Fee Schedule for various elements of service we expect will be utilized providing the services outlined in this proposal. This project will be complete per the negotiated April 2009 Negotiated Terms and Conditions. Please indicate your acceptance of this proposal by having an authorized individual of the City execute the attached Authorization Form and return it to our Oshkosh office. If you have any questions regarding the proposed scope of services and corresponding costs, please contact us at your convenience. Of course, if you wish to discuss the terms, conditions, and provisions of our proposal, we would be pleased to do so. Sincerely, �, �!'�1 �`�- / v Albert Cole Program Manager Attachments: Authorization Form VPLE Check List _ �-.� � � P ul F. Timm A unt Manager Use or disclosure o( dau contained on this sheet is subject to the restriction on the first page of this document. K:IPROPOSAL\Ciry of Oshkosh\OPP335473_Parcel H VPLE\OPP-335473_Parcel H VPLE Proposal.docx A=COM January 30, 2015 AECOM 920.235.0270 tel 558 North Main Street 920.235.0321 fax Oshkosh, Wisconsin 54901 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for the Environmental Consulting Services, Parcel H– Marion-Pearl Redevelopment Area Project in Oshkosh, W isconsin as described in AECOM's proposal OPP-335473 dated January 30, 2015, with a budget authorization of $77,500 under the general terms and conditions specified in the proposal. i i`�-�--- �� Signat e Mark A Rohloff Print Name City Manager Title/Organization _�� Signature Pamela R. Ubrig; City Clerk Title/0rqanization tu Lynn A. Lorenson; Print Name City Attorney Title/Organization � Y�'-! l i C'� ��YY\ Signature Trena Larson Print Name Director of Finance Title/Organization Date ��2�I� ( o � �/�r� Date -1 ��S�j vls' Date �— ��, )15 Date K:\PROPOSAL\City of Oshkosh\OPP335473_Parcel H VPLE\OPP-335473_Parcel H VPLE ProposaLdax AECOM I agree to accept invoices from AECOM via e-mail and not postal mail: � Yes Signature: E-mail address: Recipient Mr./Ms.: Return to: Name: Paul Timm 558 North Main Street Address: Oshkosh, WI 54901 Fax: 920.235.0321 Phone: 920.236.6718 K:\PROPOSAL\City of Oshkosh\OPP-335473_Parcel H VPLEIOPP-335473_Parcel H VPLE Proposal.docx f[17 0 z E ' F o £ U t � ` O Y p O £ O � _ 6 N G 2 Z Z Z i z Z Z 2 Z Z 2 2 2 Z Z Z Z Z 2 d � � � � � � � � � � � � � � � � � � � � � Nn x �n x �n �n n �n w x �n n x ) ) ) ) i ) ) ) ) ) ) ) ) ) ) T 7 > i i � 0 2 2 Z Z Z 2 2 Z 2 Z Z Z Z 2 2 Z Z Z Z Z f U ) ) > ) ) ) ) > ) > > ) ) ) T > > > > > 0 0 0 0 � i z° i i z° z i i z i i i z z z° z° z° i i i � � , , , � � � � , , � � � , , , , � � ° v v u v t i > > > > i i i i i i i i i i i i i i i a � E o �- 2 0 0 ' N LL N � W o ° �°+ E � E ' '6 v °' ' ° v w m � 9 `c a m m `o = °' c c m 3 m 9 ° '= O U d m 3 o m ' � � � E m o N a � � c � a r. � ° d a v ? 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