HomeMy WebLinkAboutAECOM / 15-01A=COM
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July 13, 2015
Mr. James Rabe
City of Oshkosh
215 Church Avenue
Oshkosh, Wisconsin 54903-1130
AECOM 92Q235A270 tel
558 North Main Street 920.235.0321 !ax
Oshkosh, Wisconsin 54901
Subject: Proposal for Construction Monitoring and Documentation Services, Related to
Construction of the City Contract 15-01 — 9`" and Washburn Area Wet Detention
Basin, Oshkosh, Wisconsin — AECOM Proposal No. OPP-382292
Dear Mr.Rabe
AECOM Technical Services, Inc. (AECOM) is presenting this proposal for the Construction
Monitoring Documentation Services related to the construction of the City Contract 15-01 — 9�h and
Washburn Area Wet Detention Basin in Oshkosh, Wisconsin. AECOM has been involved in
previous phases of the project. These phases included evaluation of flooding and development of a
stormwater model for the Campbell Creek watershed, completion of a subsurface exploration and
geotechnical engineering analysis, and the permitting, fnal design, and preparation of the
construction drawings for the 9'" and Washburn Wet Detention Basin construction. The design for
City Contract 15-01 was prepared by AECOM based on previous storm water basin design
experience and input from the City of Oshkosh Engineering Division.
In general, the 9�' and Washburn Area Wet Detention Basin project consists of: miscellaneous site
preparation; general earth work, storm sewer, sanitary sewer, water main replacement or
realignment; concrete and asphalt pavement replacement; and landscaping and restoration work
related to construction of a new approximate 8 acre clay lined storm water wet detention basin and
appurtenant work.
Start of construction activities at the site is anticipated during the f rst week of August 2015 with
substantial completion of detention basin construction by October 15, 2015.
This proposal presents our estimate of cost based on a task basis for each element of construction.
This proposal presents our understanding of the project, our proposed scope of work for
Construction Monitoring and Documentation Services, and fee estimates for these services.
Scope of Work
The proposed scope of work includes provision of: construction oversight, construction testing and
documentation, preparation of as-built construction drawings, and limited engineering services
related to civil, and geotechnical issues which may arise during the project. Specifc attention by
field staff will be focused on maintaining compliance with permit conditions, management of the
utility installation, and construction of the basin clay liner and structures.
This document includes propnetary data tha� shall nol he duplicated, used or disclosed outside City of Oshkosh for any purpou other than to
evaluate this document. This resMClion dces not limit Ciry of Oshkosh's nght to use infortnation contained in Ihis dacument if it is obtained fmm
another source wiNout resMCtion.
OPP-382292_9th 8 Washbum Detention Basin CM Proposal.docz
AECOM
Construction Documentation
AECOM will provide a Project Representative Services on a day to day basis during the
construction of the project. We anticipate an overall construction period of 13 weeks for completion
of the storm water detention basin and associated features. In addition we anticipate the need for a
supplemental feld testing technician at periodic times throughout the project to assist ongoing
testing and documentation needs. For budgeting purposes we have included 10 hours per week for
the supplementary staffing needs. It is anticipated that although supplementary staff are anticipated
only during periodic time frames during the project, budgeting for this classification represents an
anticipated project cumulative total.
AECOM will provide on-site documentation and testing staff as needed during the duration of the
project. Field and Laboratory testing will be provided as identified in this scope of work to document
compliance with project plans and specifications. In addition, we will work with the City and
contractor on administration issues. A summary of tasks is provided below.
• Provide a full-time Project Field Representative on site during construction events.
• Provide on-site supplemental part-time testing staff (based on project need) during the project
per the estimated project schedule.
• Review contractor's progress schedule, schedule of submittals/submissions, and consult with
the City concerning their completeness and acceptance.
• Serve as the liaison belween the City and the contractor, and assist City with implementing
the intent of the contract documents.
• Monitor receipt of samples from contractor, and notify the City of their availabiliry for
examination and provide an opinion of completeness and accuracy as compared to the
project plans and specifcations.
• Conduct site observations of the work in progress, determine if the work is generally
proceeding in accordance with the contract documents, and that completed work appears to
conform to the contract documents.
• Transmit to contractor the City's clarifcations and interpretations of the contract documents.
• Maintain correspondence files, reports of job conferences, shop drawings, and sample
submissions, reproductions or original contract documents including all addenda, change
orders, field orders, and additional drawings issued subsequent to the execution of the
contract Provide copies of all construction documents in electronic format to the City after
completion of the project.
• Maintain reports for the construction contract recording weather conditions when on the job
site; data relative to questions of extras or deductions; list of daily activities; decisions;
observations in general; and specific observations in more detail as in the case of observing
test procedures.
• Prepare necessary feld modifications and change orders in accordance with instructions
from the City. Field modifications are conditions that require no adjustment on the contract
cost or time of completion. Change orders require modifcation of cost and/or time of
campletion.
Use or disclosure of data contained an this sheet is subject to the resMction on ihe first page of this document.
K:\PROPOSAL1Ciry of Oshkash\OPP3B2T92_9N and Washbum Basin Constmcfion\OPP-382292 91h 8 Washbum Detention Basin CM
ProposaLdocz
AECOM
• Furnish the City with weekly reports of progress of the work and the Contractor's
compliance with the approved progress schedule. Prepare weekly meeting agendas and
minetues. Keep the City informed of any expected delays in progress schedule. Prepare
and distribute meeting minutes
• Report to the City whenever the Project Representative believes that any work is
unsatisfactory, faulty or defective, or does not conform to the Contract Documents and
advise if work should be corrected or rejected.
• Nolwithstanding that it is the contractor's sole responsibility for job site safety, AECOM will
report immediately to the City the occurrence of any accident
• Provide Laboratory material testing to document conformance with plans and specifcations.
At this time we anticipate soil testing to include determination of dry density,
sieve/hydrometer material gradation, and material permeability testing. We also anticipate
testing will include extraction gradations for bituminous pavement and compressive strength
for concrete materials placed.
• Provide Field testing to document conformance with plans and specifcations. Record
horizontal and vertical coordinates of individual test so as to allow later identifcation and
inclusion in the project construction documents. Testing to include: Nuclear density
compaction testing for soils and bituminous pavement, and cast-in-place concrete
placement monitoring.
• Provide photo documentation throughout the construction period
• Provide vehicles, necessary equipment, and material for inspection
• Before issuance of the "Certificate of Substantial Completion," AECOM will prepare and
submit to the contractor a list of observed items requiring completion or correction.
• Conduct a final inspection in the company of the City and contractor, and prepare a final list
of items to be completed or corrected.
AECOM proposes a team comprised of Paul Timm, Project Manager/Project Representative, Tim
Wolf, Assistant to Project Manager, Chad Wilson or Chris Rogers, Field Staff; Charles Boehm, P.E.,
Civil Engineer; Theran Jacobson, P.E., Design Lead and Civil Engineer; Jeremy Thomas, P.E.,
Geotechnical Engineer; and Cliff Shirek, P.E., GIS Management. This proposed team has been
selected to provide AECOM staff that understand client expectations, have previous project
involvement, have been involved with similar projects, understand respective project
responsibilities, are located locally, and provide a reasonable cost approach with sensitivity to
overall project cost.
Use or disclosure of data confained on lhis sheet is subject to ihe reslnction on Ihe first page of this document.
K:\PROPOSAL\Ciry of Oshkosh\OPP-3ffi292_9Ih and Wash6um Basin Construction\OPP-382292 9th & Washbum Detention Basin CM
Proposal.dxx
AECOM
Estimated Cost
The estimated cost for construction oversight, documentation, construction testing, and engineering
services is $162,570 as summarized in the table below. A detailed breakdown of level of effort per
assigned staff is attached is. AECOM will only charge for actual incurred costs. If the project is
completed outside of the assumptions AECOM may request to reduce or increase the budget
accordingly.
Service
Pre -Construction; Meetings; Field Coordination
Estimated Fee
$7,665
Site Field Work: Project Management; Field Testing; and Laboratory Testing $132,585
Project Closeout / Construction Documentation 22
TOTAL ESTIMATED COST $162,570
We propose to provide the services described in this proposal on a time and material basis in
accordance with the negotiated January 2015 Fee Schedule and April 2009 General Conditions of
Service with the City of Oshkosh for the duration of the project. Please indicate your acceptance of
this proposal by having an authorized representative execute the attached Authorization Form and
return it to aur office.
We appreciate the opportunity to provide engineering services to the City of Oshkosh. If you have
any questions regarding the proposed project approach or corresponding costs, please contact us
at your convenience.
Sincerely yours,
.� r
P ul F. Timm Z�
Account Manager
Attachments:
Authorization Form
Project Cost Estimate
��� L V /�ti ��
Jennifer L. Obertino, P.E.
Vice President
Central Midwest Environment Business Unit Lead
Use or disclosure ot tlata coMained on this sheet is subject to the reshiction on the first page of this document.
K:\PROPOSAL\City of Oshkosh\OPP-382292_9N and Washbum Basin Construction\OPP-382292 9th & Washbum Defention Basin CM
Pfoposal.tlocx
A=COM
Authorization
July 13, 2015
AECOM 920.235.0270 tel
558 North Main Street 920.235.0321 tax
Oshkosh, Wisconsin 54907
I hereby certify that the necessary provisions have been made to pay the liability which will
accrue under this contract.
I hereby authorize AECOM to proceed with the scope of work for the Construction Monitoring,
and Documentation, Services, Related to Construction of the City Contract 15-01: 9'" and
Washburn Area Wet Detention Basin, Oshkosh, Wisconsin as described in AECOM's proposal
number OPP-382292 dated July 13, 2015, with a budget authorization of $162,570 under the
general terms and conditions specified in the proposal.
� � ��ti
Sig�
Mark A Rohloff
City Manager
Title/Organization
� �
Signature
Pamela R. Uhrig;
Ciry Clerk
Title/Organization
; � I
/-- .-
! Si at e
Lynn A. Lorenson;
Print Name
City Attomey
Title/Organization
1
�,��_ ���►.0
.�-
'-•• : . --.• ���.�� � �
Director of Finance
Title/Organization
`% � ���_'�
Date ��
'� l, � ��C�
Date
�llsla��s
Dat�
��116� I,�
Da[e
Use or disclosure of data contained on this sheet is subject to Ihe restnction on Ne frst page of lhis document.
KiPROPOSAL\Ciry of Oshkosh\OPP-382292_9th antl Washbum Basin Construction\OPP-382292_9th & Wash6um Detention Basin CM
Pmposal.docx
AECOM
I agree to accept invoices from AECOM via e-mail and not postal mail:
� Yes
Signature:
E-mail address:
Recipient Mr./Ms:
Return to:
Name: Paul Timm
558 North Main Street
Address: Oshkosh, W154901
Fax: 920.235.0321
Phone: 920.236.6718
Uu or disclosure of data contained on Ihis sheet is subjec� to �he 2sUiction on Ihe first page of Ihis dwument.
K:\PROPOSAL\Ciry of Os�kosh\OPP382292_9�h and Washbum 8asin Conslruction\OPP3B2292_91h 8 Washbum Detention Basin CM
Proposal.doca
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