HomeMy WebLinkAbout32969 / 84-12. ,
July 19,. 1984•
(CARRIED
PURPOSE:
INITIATED BY
/il2 RESOLUTION
LOST LAID OVER WITHDRAWN )
APPROVE CHANGE ORDER TO SUPPLEMENT TASK ORDER
DEPARTMENT OF PUBLIC WORKS
WHEREAS, the EDA has required that payment for the engineering services
on the low lift/high service pumping station for the City of Oshkosh be on
the basis of cost plus fixed feee, and
WHEREAS, the original Task Order No. 4 was based on a different compilation
of fee, and
WHEREAS, the cost of Supplemental Task Order No. 4A will be identical
to the previously approved Task Order No. 4,
NOW, THEREFORE, BE IT RESOLVED by the Cou�on Council of the City of Oshkosh
that the proper City officials are hereby authorized and directed to enter into
Supplemental Task Order No. 4A to the Agreement dated April 17, 1981, between
the City of Oshkosh and Howard Needles Tammen & Bergendoff for Professional
Services Relative to Public Water Supply Requirements for the City of Oshkosh.
SUBMITTED BY
APPROYED
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J
RESOLUTION #12
H�/ARO NEEOLES TAMMEP S 8� BERGENDOFF
Jul,r 12, 198�
Mr. Gerald F. Konrad, P.E.
Director of Public k'orks
City of Oshkosh
215 Church Avenue
Oshkosh, WI 54901
Re: Low-Lift/High Service Water Pumping Station
at Water Filtration Flant
Dear Mr. Konrad:
In response to your request, we have restructured Supplemental Task Order
No. 4 to a;ost plus fixed fee basis of payment. The restn:ctured Supple-
mental Task Order No. 4A is worded to be -etroactivs to M�rch 1, 1984, and
thereby supersedes the earlier signad task order. It is our understanding
that the Economic Development Administration (EDA) requires this change in
payment format, and will approve a retroactive contract. Please note that
the restructurc-d task order includes the exact same costs as approved by
tie Gi.ty earlier.
Six copies of the restructurec' task order are enclosed for your approval.
If acceptable, please return two signed copies to us, and forward one
signed copy to the EDA for their review and �pproval. Also enclosc3 for
your records is a copy of a letter dated July 12, 1983, from the U.S.
Defense Contract Audit Agency, which documents their audit of our over-
head rates.
Very truly yours,
hOF�ARD :vEEuLcS TAriui�N m tih:KG�:NDOFF
�.- �� /�
(J4 n W. Curtis, P.E.
/Principal Engineer
Enclosures
cc: Mr. Thomas J. Ronrad w/enclosure copy
Am�ilecls Engineen Pbr-�en
HtiTB 8552
68t5 West Capiloi Driva, Milwaukee, Wisconeln SJ]16.<I< <63-]310
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- 18a -
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IM IIpLT 11(1L11 lO
3201-3F23G014
DEFENSE CONTRACT AUDIT AGENCY
CHICAGO REGION
ST. LOUIS FiRANCH OFFICE
. 21 O NORTH 7UCKER BLVD.. ROOM 1 14B
ST. LOU15. MISSOURI 631 D 1
Mr. A. Buenqer
Howard Needles Tam.�en 5 fiergendoff
9200 Ward Parkway, P.O. box 299
Kansas City, t;issouri 64141
Dear Sir:
RESOLUTION #12
12 July 19c^�
tde have co-pleted our revier of your projected Calenda_- Years 1963
and 1984 burden TdLES and, as discussed with you on 24 June 1903, the
rate= ;re as fo]loa�G: .
Direct Payrcll Ease
S!raight Time Payroll Base
1963
124.16€
124.80%
1984
122. 60 0
123.25�
The primary purpose o_` these rates is for use as nrovisional billinc
rates on cost reimbursement contracts. It should be noted the rates are
subject to adjustment during the year shouid =_�seouent revieM� indicate
significar.t di`ferences or if any nariicular contract's s�ecial crovisior,s
affect tne r�tes.
S�me of your contracts cor�tain special cortract provisions a_`fectinc
t^e rates. The provisional ti.l:i�c rates s?�oul� be adjested for an}•
special contract provisions w:hen a:propriate.
Defense Contract Avdit Agency
�� �C"*b--,�
7`7'�R'a*.�
� f'b a�cn h;anaaer
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. . i�r�� °
HO�NnRO NEEOl.ES TAMMEN 6 BEAGENOOFF
To Office EngineersJOffice Managers
FrOm Allan G. Buenger
SuD�eC� Provisional Overhead Ra[es - 1983 and 1984
RESOLUTION �12
Interoffice
Correspondence
Date JUly 14, 1983
DCAA has completed a reviev of our projected overhead rates for 1983 and
1984. A copy of their report is attac}�ed to Chis memo. These ra[es ma}�
be analyzed as to salary-relaced and other expenses, as sho�,m in che
followin�, cabulaticn.
1983 - Direct Payroll
- Scraight-Time Payroll
1934 - Direct Payroll
- Straight-Time Payroll
, A.*tG/mg
Enclosuie
ec: Parcners/Associates
x
Salary-
Related
Expenses
40.62
40.83
41.49
41.71
�(/�
�
— 18C —
Other
Expenses
83.54
83.97
81.11
81.54
Total
124.16
124.80
122.60
123.25
SUPPLEMENTAL TASK ORDER N0. 4A
TO THE
ACREEMENT DATED APRIL 17, 1981, BETWEEN
THE CITY OF OSHKOSH
IN THE STATE OF MISCONSIN
AND
HOWARD NEEDLES TAMMEN � BERGENDOFF
FOR PROFESSIOVAL SERVICES RELATIVE TO
PUBLIC KATER SUPPLY REQUIREHENTS FOR
THE CITY OF OSHKOSH
4-1,0 Purpose
RESOLUTION #12
The purpose o: this Supplemental Tasi; Order is to establish
sco;�e, schedule ar,d payment provisions for engineering
services for the improvements to specific elements of the
Water Filtration Plant, camely: engineering services during
the construction of the LoW-Lift/High-Service Pumping
Station.
4-2,0 Scope
The Consultant will provide the folloWing engineering
services under this Supplemental Task Order:
4-2.1 Provide resident engineering services during construc-
tion of the Pumping Stati;;n. The level of effort for
this scope element is estimated as fol'_ows:
Labor Services
Pull-time services for B months,
Part-time services for 8 months,
Expenses
Per Diem for $
Transportation
per trip
175 Days
88 Days
months at $31.00 per day
for $2 trips estimated @ $34,00
4-2.2 Provide Construction h:onitorirg through the review of
Contractor's Shop Drawing Submittals, p^riodic site
visits by key design staff, and provide administrative
support, The level of effort for this scope element
is estimated as folloas:
-1-
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RESOLUTION #12
Labor Services
Shop DraWing Reviews, Z4 Days
Fourteen Site Visits, 14 Days
Administrative Support, 16 Days
Expense;
Architectural (ZDG), E1,650.00 (Lump Sum pmount)
Indianapolis-Oshkosh 2 trips estimated at
E300.00 p�r *rip
Transportation for 12 trips e::timated at
;34.00 per trip
4-2.3 Provide Record Drauings upon comp;.etion of construc-
tion, based on 'nformation to b�� furnished by the
constructirg contractor, The Ievel of effort for this
scope element is estimatcd as fclloWS:
Labor Services
Prepare 20 Record Drawings 10 Aays
Expenses
Provide Record Mylars estimated @ ES.00 per sheet
-3.0 Schedule
The engineering services under this Supplemental Task Order
shall commence on March 1, 19$4 and shall be completed July
1, 198�, upon completion of the construction of the LoN-Lift/
High-Service Pumping Statio�:.
-Z-
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RESOLUTION #12
4-4.0 Payment
Payment to the Consultant for all Work performed in accord-
ance uith this Supplemental Task Order shall not exceed
$111,000 without written prior approval by the City, and
shall be on the basis of cost plus fixed fee, as the sum of:
4-4,7 Direct labor payroll, which is defined as the actual
hourly rate paid to the employees of the Consultant
directly attributable to the prnject;
4-4.2 Indirect costs, which are defined as all the sal�ry
related costs and general overhead costs of the
Consultant, for indirect payroll connected costs such
as sick leave� vaoation, holiday, incentive pay,
unemployment, excise and payroll tsxes, insurarce,
retirement, medical and insurance benefits; and for
general overhead costs;
4-4,3 Other direct costs, which include expenditures made by.
the Consultant, his employees, and lump sum costs of
subconsUltants in the interest of the project, and
consist.of but are not limited to:
4-4.3,1 Expense of transportation, subsistence and
lodging When traveling in connection xith the
project,
4-4.3.2 Expense of all reproduction, postage and
handling of drawings, specifications, reports
or other project-related work products of the
Consultant,
�-y.3.3 Expense of computer time including charges
for proprietary progra::�s; and
4-4.4 A fixed fee amount of 573,0�6.00
This Supplementai Task Order No. 4A shall be retroactive to
March 1, 1984 and shall supersede Supplemental Task Order No.
4, which was authorized March 1, 1984 and which aas executed
March 6, 1984. The Consultant shall adjust all invoices for
Work performed on this Supplemental Task Order No. 4A to the
cosL plus fixed fee basis for payment, as stipulated herein,
-3-
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RESOLUTION #12
IN WITNESS WHEREOF, the part!es hereto have caused this Supple-
mental Task Order to be entered int� this day of
, 7984, by their proper officers and repre-
sentative.
In Presence of:
HOI;ARD NEEDLES TAMMEN � BERGENDOFF
ENGZNEERS, ARCHITECTS � PLANNERS
— ' � J+
!
nn W. Curtis, P.E. Harvey . Hammond, P,E., Associate
Project Director '
,
In Presence of;
Gerald Fr Konrad, p,E.
DIRECTOR OF PUBLIC'WORKS
(Seal of City)
CZTY OF OSHKOSH, WZSCONSZN
William D. Frueh,
Donna C. Luebke, CITY C
0
Y�i�\<A-l�\�
I hereby certify that provisions have been made to pay the
liability that xill accrue to the City of Oshkosh, Wisconsin,
under the within contract,
Approved as to fo�•m
and execution:
Joh❑ iJ. Pence, CITY ATTORN
HNTB No. 0140-29-OS
Edward A. Nokes, FINANCE DIRECTOR
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CONPRO 1/32
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DETAILED COST ESTIMATE
FOd
SUPPLEMENTAL TASK ORDE3 N0. 4A
Direct Labcr
Description
Project Mar,ager
Sr. Engiener
Engineer
Techriciar,
Clerical
Direct Labor Totals:
Ir.direct Costs
Descriptior.
Salary Fel:_ted Costs
General Ov:rr.:.rd Costs
Ir.direct Costs Tctals:
Estimate
Hours
750
Z32
2,124
80
30
2,616 Hrs.
Rate
0.4149
0.8711
1.226:
Other Direct Costs
Travel, Transportatior.
Travel, Per Diea
Reproductior.
ZDG Architect (Lump Sum Subcor.tract)
Other Direct Costs Total:
Total Estimated Cost
Fixed Fee
Totel for Supplemental Task Order No. 4A:
HNTB No. 0140-29—OB
—�—
— 18h —
Average
Hourly Rate
24.20
20.67
13.85
12.00
9.00
X Base =
39,073.
39,073.
RESOLUTION #12
Estimated Cost
S 3,630.
4,796.
29,417.
960.
270.
S 39,073.
Estimated Cost
$ 16,211.
31,692.
S u7,9o3.
$ 3,796.
5,425.
100.
1 ,650.
$ 10,971.
$ 97,947.
13.046.
$110,993.
CONPRO 1/34
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