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December 6, 1984 #14 RESOLUTION
(CARRIED LOST LAID OVER WITHDRAWN )
PURPOSE: BID FOR DRY CLEANING & LAUNDERING FOR 1985
FOR THE POLICE DEPARTMENT
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for
bids for dry cleaning and laundering for 1985 for the City of
Oshkosh Police Department; and
WHEREAS, upon the opening and tabulation of bids, it appears
that the following is the most advantageous bid:
SHILOBRIT DRY CLEANERS
547 W. 9th Ave.
Oshkosh, WI 54901
Total Bid: 611,605.60
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the
City of Oshkosh that the said bid is hereby accepted and the
proper City officials are hereby authorized and directed to enter
into appropriate agreement for the purpose of same, all according
to plans, specifications, and bid on file. Money for this pur-
pose is hereby appropriated from:
Account No. 021-532, Police - Contractual Services, Clothing
Allowance
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PROPOSAL
DRY CLEANING AND LAUNDERING REQUIREMENTS FOR POLICE OFFICERS
We, the undersigned, propose to furnish the 1985 dry cleaning and/
or laundering service for the Police Department of the City of
Oshkosh, as per specifications, brought in and picked up, at the
following prices:
DRY CLEANING: Estimated requirements
Uniformed Personnel
,�g `� Winter jacket more or less) Scotch Guard processed
,����•��- Trousers uniformed & non-uniformed (2800 more or less)
����� Sweaters (50 more or less)
�'�'" Unif�rm hats, 3 kinds (50 more or less)
Non-uniformed Personnel
'i> ��Top coats and/or overcoats (50 more or less)
^'0r' Suit or sport coats (100 more or less)
a°' ` Hats (10 more or less)
Ties (100 more or less)
LAUNDERING: Estimated requirements
Uniformed and Non uniformed Personnel
�� '�Shirts (6000 more or less)
.3=°� Shirts (5000 more or less)
�f� G�Lightweight nylon jackets
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Unit Cost
Per Cleaning
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Unit cost per
Laundering
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blue long sleeve `F� ��L�
blue, short sleeve �� (�'' �;_
(68 more or less)Unifcrmed v( '�'
Personnel
� TERMS: / qo .�'(� days TOTAL BID $ ^��� �
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Name and title of person making
out this bid.
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A�ddress of Company
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PURCHASING DIVISION
NOTICE TO VENDORS:
1. We are submitting herewith for your consideration an invita-
tion to bid on:
DRY CLEANING AND LAUNDERING REQUIREMENTS
FOR POLICE DEPARTMENT FOR 1985
2. Bids must be add*es�ed to Oshkosh Purchasing Dir-ision, P.O. Box
1130, City Hall, Oshkosh, Wisconsin 54902. Envelope shall show
name of bidder, and must be plainly marked in the lower left
hand corner "Bid for Dry Cleaning and Laundering."
3. Bids must be on file in the office of the Purchasing Agent no
later than10:30 a.m., C.S.T_, Tuesday, November 20, 1984
Any bids received after that hour and date will not be opened and
will be returned to the bidder unread.
4. A written request for the withdrawal of a bid or any part thereof
may be granted if the request is received by the City prior to the
specified time of opening.
5. All formal bids submitted shall be binding for thirty-five (35)
calendar days following bid opening date, unless the bidder(s)
upon request of the Purchasing Agent, agrees to an extension.
6. Bids will publicly opened and read at the hour and date above
stated. Award, if any, will be made as soon thereafter as practical.
7. Although no certified check, cashier's check, or bid bond must
accompany the groposal, if the bid is accepted, the bidder must
execute and file the proper contract within ten (10) days after
award by the Common Council and receipt of the contract form for
signature.
8. The City reserves the right to reject any and all bids and to
waive any informalities in bidding.
9. For specifications and further information concerning this
invitation to bid, contact Donald La Fontaine, Purchasing Agent,
Room 312, City Hall or telephone (414) 236-5100.
William D. Frueh
City Manager
PUBLISH: November 1st & 9th, 1984
CITY HALL - 215 CHURCH AVENUE - P.O. BOX 1130 - OSHKOSH, WI 54902
GENERAL CONDITIONS
1. Proposals shall be submitted on the sheets provided by the City of
Oshkosh and proposals not submitted on these forms will be considered
irregular and will not be read.
2. All prices shall be quoted, brought in and then picked up at the
vendors establishment, with all applicable Federal Excise taxes and
Wisconsin Sales Taxes deducted. The City of Oshkosh is exempt from
these taxes and will furnish proper exemption certificate, if re—
quested by the successful bidder.
3. Bids will be considered only from fully equipped and well established
firms regularly engaged in the laundering or dry cleaning business.
4. Bidders shall be of known reputation and shall have sufficient
qualified personnel and equipment to insure that they can adequately
and satisfactorily provide the service requested in these specifications.
5. Invoices shall be sent monthly to the Oshkosh Purchasing Division,
P 0 Box 1130, Oshkosh, Wisconsin, 54902. Invoices are paid on the
first and third Thursdays of each month, depending upon when your
invoice is received for processing.
6. Vendor shall provide the officer with a receipt showing articles
to be cleaned, when articles are left for cleaning.
7. Vendor shall be responsible for articles of clothing lost after
30 days. Replacement shall be at current cost.
SPECI�FICATIONS
DRY CLEANING AND LAUNDERING BEQUIREMENTS
The Police Department will supply a list of personnel who are eligible for
dry cleaning service and the laundering of shirts and lightweight jackets.
The successful dry cleaning and/or laundering establishment will be expected
to provide the Purchasing Divisian with their monthly invoice, together with
supporting individual sales sbips showing the name or 6adge numbe� of the police
officer for whom the cleaning and/or laundering service was performed.
DRY CLEANING
Items to be cleaned will be brought to the dry cleaning establishment and picked
up by each police officer, as needed.
Items are to be dry c7eaned and buttons replaced.
While Police uniform items may be cleaned up to the frequency allowed in their
contract, from experience, their actual cleaning and taundering requirements are
more in accord with the estimated requirements stated on the Proposal form.
Because of possible damage to the police uniforms and jackets while cleaning by
using the wrong cleaning solution, we Por6id the use of Perclorlhylene in cleaning
Police uniforms and .iackets.
Uniform items to be cleaned for 70 officers are as follows:
a. Winter Jackets (winter jackets and liners are to be waterproofed by
a Scotch 6uard or similar process)
b. Trousers
e. Sweaters
f. Hats- three hats furnished
Non-Uniform apparel to be cleaned for 13 offfcers are as follows:
a. Top coats and/or Overcoats
b. Suits or Sport Coat� and Trousers
C. Hats- two hats
d. Ties- as needed
LAUNDERING
a. Shirts
iir s w±ll be brought to the launderers and picked up
bv each officer as needed.
While not certain of the quantity of shirts that will be
laundered a shirt could be laundered for each work day by
each of the $� eligible police officers.
Short Sleeve Blue Shirts
5°a/35°o polyester-cotton shirts are to be washed and ironed,
buttons sewed on, and starched to the requirements of the
individual police officer.
LONG SLEEVE BLUE SHIRTS 55% dacron 45% viscose- machine
washable in warm water, gentle dry at low temp. cool iron,
no bleach.
Shirts wi11 be picked up either on a hanger or folded, as
specified by the officer.
b. Lightweight Nylon Jackets (Chill Chasers) without linin�.
PROPOSAL
DRY CLEANING AND LAUNDERING REQUIREMENTS FOR POLICE OFFICERS
We, the undersigned, propose to furnish the 1985 dry cleaning and/
or laundering service for the Police Department of the City of
Oshkosh, as per specifications, brought in and picked up, at the
following prices:
Unit Cost
Per Cleaning
DRY CLEANING: Estimated requirements
Uniformed Personnel
Winter jacket more or less) Scotch Guard processed
Trousers uniformed & non=uniformed (2&00 more or less)
Sweaters (50 more or less)
Uniform hats, 3 kinds (50 more or less)
Non-uniformed Personnel
Top coats and/or overcoats (50 more or less)
Suit or sqort coats (100 more or less)
Hats (10 more or less)
Ties (100 more or less)
LAUNDERING: Estimated requirements
Uniformed and Non uniformed Personnel
Shirts (6000 more or less) blue long sleeve
Shirts (5000 more or less) blue, short sleeve
Lightweight nylon jackets (68 more or less)Uniformed
Personnel
TOTAL BID
TERMS: % days
SUBMITTED BY:
1984
Date
Name of Company
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Unit cost per
Laundering
Name and title of person making
out this bid.
Address o ompany
each
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RESOLUTION # 1�
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