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Home My WebLink About33370 / 85-07MAY 16 1985 (CARRIED PURPOSE: INITIATED BY # 7 RESOLUTION LOST LAID OVER WITHDRAWN ) APPROVE AGREEMENT WITH THE OSHKOSH LAO/HMONG ASSOCIATION PLANNING AND RESEARCH DIVISION BE IT RESOLVED by the Common Council of the City of Oshkosh, that the proper City officials are hereby authorized and directed to enter into the attached agreement with the Oshkosh Lao/Hmong Association to provide funding in an amount not to exceed $20,000 for the period of June 1, 1985 to May 31, 1986. BE IT FURTHER RESOLVED that the monies for the stated purpose, are hereby appropriated from Account No. 321-430 Community Development Block Grant Funds. �� SUBMITTED BY APPROVED /�!GtH�'yt-' %%� �2.o��p f RESOLUTION # 7 AGREEMENT The Oshkosh Lao/Hmong Association Inc_ and the City of Oshkosh, agree as follows: 1. The City shall: A. Provide funding of $20,000 to the Oshkosh Lao/Hmong Asso.ciation for the purpose of personnel and office expenses for the 12- month period between June 1, 1985 and May 31, 1956. � C1) Funding for the period June 1, 1985 to May 31, 1986 shall be paid with the 1985-86 allocation of Community Development Block Grant funds. Should said Community Development B1ock Grant funds not be received by the City of Oshkosh or should the Federal Housing and Urban Development Department determine this activity or the sub-recipient to be ineligible for funding, this agreement sha11 be nu11 and void. (2) Funds to be released monthly, in advance, upon receipt of proper invoice. B. Provide a general consulting service and assistance in writing and seeking grants to the Oshkosh Lao/Hmong Association via the cooperation of various City of Oshkosh staff inembers. C. Seek to encourage other agencies and private organizations to donate and/or coordinate their respective services with the Oshkosh Lao/Hmong Association's Mutual Assistance Cen[er. 2. The Oshkosh Lao/Hmong Association Inc. sha11 provide the following: A. BILINGUAL REFUGEE OUTREACH Staff will provide information and referral services in the refugees native language to see that eligible refugees receive the necessary health, education, and human services they are entitled to receive. The Mu[ua1 Assistance Center will pro- vide bilingual counseling, advocacy, interpretation for the courts, doctors, schools, and other Oshkosh agencies. The estab- lishment of a womens group to begin [o actively address their needs and concerns. Mutual assis[ance Center staff will promote and encourage the "marketability of �he native arts and crafts". The Director wi11 explore [he feasibility of the development of a cul[uraliy appropriate day care center or services for refugee children while their parents attend English or employment classes. OBJECTIVE: To compliment existing programs attempting to remove cultural barriers from employment opportunities and community services and to generally assist the refugees movemen[ towards seif-sufficiency. �� - 2 - B, EMPLOYMENT SEAVICES �soLVmzoN # � METHODS: Staff will host a minimum of two meetings per month with local employecs and Sob Service representatives selected by the Board of Directors and the Volunteer Association to identify possible job opportunities, the most needed�job skills in our area, and seek advice on the avail- ability or developmenC of trianing programs. A written progress report will be developed by the Director as a result of each of these sessions that describes the informa- tion received. Staff wili arrange to bring in speakers/ trainers �UW-Oshkosh, Fox Valley Tech., Job Service), to talk to or teach 10-20 refugees who are actively seeking employ- ment, abou[ needed employment skills, A minimum of six �6) sessions will be scheduled in 1985. The Director and the Associa[ion wi11 renew a Purchase of Service Agreement �upon funding approval from a Foundation) with Job Service- WEOP, to hire a Southeast Asian refugee assis- tant who will seek to find 24 jobs for the Lao/Hmong individuals within a one-year period. The Director will be required to prepare an annual report for the Board of Directors identifying attendance levels, topics covered and a summary of individual evaluation sheets to be completed by those in attendance. The Director wi11 also record the actual number of people who were able [o find employment as a resu2t of these meetings or who enrolled in training programs. JOB COACHING: Staff will work closely with Job Service and Fox Valley Tech., to prepare those 10-20 ' individuals, who were identified in our Needs Assessment Survey as actively seeking employment, for job interviews, expectations at the work place, and assist individuals in adapting to their work environment. OBJECTIVE: To increase [he employment level of the target population by identifying local job opportunities, job skill requirements, and training oppor[unities. An attempt will be made to find jobs for 10-20 people and encourage a minimum of 10-20 people to enroll in training programs. � RESOLUTION # 7 - 3 - C. EDUCATIONAL: The Director of the Oshkosh Lao/Hmong Association will work with members of the Oshkosh Fox Valley Tech. Institute to schedule, at flexible and convenient times, additional ins[ructional hours for English classes during the 1985 to 1986 program years to teach, at � a minimum, 10-20 Hmong and Laotian people to Learn, speak, and write basic English which will be measured by each par[icipant being able to successfully enroll and complete at least three (3) semesters of English. D_ HOME MANAGEMENT: The Director of the Oshkosh Lao/Hmong Association wi11 arrange for speakers �Wisconsin Public Service representative, Commercial Bank Officer, Oshkosh Public Health Nurses and local tax advisors), to come to the Mutual Assistance Center to speak to the refugees on the subjects of: utility usage, money management, nutrition, food preparation, and tax filing, at leasi three (3) times during the 1985 program year �June lst to May 31st). E. COPfMUNITY RELATIONS: The Oshkosh Lao/Hmong Association and its Director will organize a Speaker's Bureau �of 4 to 6 people), to inform the Oshkosh community about the refugees. The speakers wi11 taLk to one group (church or civic) per month, at a minimum, during the balance of the 1985-86 program year. F. HOUSING ASSISTANCE: The staff and an Oshkosh Aousing Authority representative, wi11 assist 30 clients in encouraging landlords to upgrade substandard rental housing. Letters will be sent to landlords to inform them of [he Mutual Assistance Center services. Every two (2) months, the staff wi11 contact landlords to ensure good relations. The Director will report the number and types of comments received during these conversations to the . Board of Directors. G. TRANSPORTATION: METHOD: The Director, with the aid of volunteers and the Oshkosh Transit Director, will arrange for transportation for 30 clients who lack transportation means in cases of emergency and for clients who would like to attend social gatherings and educational workshops. Volunteers will also teach these 30 clien[s how to use the public transportation system. At the end of the program year, the Director will survey these identified clien[s [o determine their levels of satisfac[ion. �� RESOLUTION # 7 - 4 - OBJECTIVE: To increase the use of the Oshkosh Transpor- tation System (OTS) by 30 members of the Lao/Hmong communiiy. H. MAINTENANCE OF COMMUNITY CENTER METHOD: The Lao/Hmong Association and its Director will seek additional funding on a continuing basis from private foundations, coporations, governmental agencies, and civic organizations, to maintain [he general operation and admin- istration of its Mutual Assistance Center, which serves as the hub and focal point for all future self-sufficiency programs. While the Center may be viewed as just an office, it is really the activities generated chere and radiated from there tha[ form the heart of the Center. The administrative functions .of the Mutual Assistance Center sha11 be in compliance with standard administrative pro- cedures. In this regard, the Oshkosh Lao/ Hmong Association wi11 organize and maintain a centralized filing system in the Mutual Assistance Center. Institute an accounting system geared towards matching the reports required by the grants received by the Association. Establish the necessary proce- dures to develop an internal cash management system_ Formulate a personnel policy for the employees of the Oshkosh Lao/Hmong Association. OBJECTIVE: To deliver more resources to the clients in an efficient and professional matter. I. VOLUNTEER RECRUITMENT: The Director will develop a volunteer program whereby community residents will be encouraged to contribute their time (500 hours) in assisting the Mutual Assistance Center. A recruitment drive will occur three (3) times a year and the Director wi11 contact civic groups, universities of Wisconsin, churches, � and the Fox Valley Tech. School. J. INTERAGENCY COOPERATION: The Director will establish a cooperative agreement with Refugee, Migration and Hispanic Services of the Diocese of Green Bay and Oshkosh Job Service-WEOP. �� RESOIdJTION # 7 - 5 - 3. In addition to providing the above named services and functions, the Oshkosh Lao/Hmong Association agrees to accept the following responsibilities: A. QUARTERLY MONITORING REQUIREMENTS: Every four i4) months, an assessment will be made internally by the Oshkosh Lao/Hmong Association Inc_, determining if the Mutual Assistance Center is accomplishing its objectives. A comparison will be made between the Mutual Assistance Cencer's achievements and its proposed objectives as stated in this agreement. A statement of evaluation wi11 be sent to the City of Oshkosh within thirty (30) days following the completion of a quarter (September, January, May; lst Quarter: June - September; 2nd Quarter: October 1- January 31; 3rd Quarter: February 1- May 31), out- lining how the projected program achievements compare to acival achievements (i.e. number of neople served). B. FINANCIAL REPORTING: Every sixty (60) days, the Direc[or of the Mutual Assistance Center will provide the Board of Directors and the City of Oshkosh with a current financial statement or report. The Oshkosh Lao/Hmong Association will also provide the City with a copy of the annual audited financial statement_ C. INSURANCE: FINANCIAL RESPONSIBILITIES il) The Oshkosh Lao/Hmong Association Inc. agrees to and does hereby hold the City harmless and does hereby indemnify the City against any claims or demands of any person arising by reason of the�Oshkosh Lao/Hmong Association Inc.'s operation of the Mutual Assistance Center or any of said services to be offered. (2) The Oshkosh Lao/Hmong Association shall carry the requested workmen's compensation insurance, property damage insurance, bodily injury liability insurance, and maintain the appro- priate employee benefit programs required by 1aw. �3) The Oshkosh Lao/Hmong Association shall require that any claims arriving from said operations sha11 be handled by the Oshkosh Lao/Hmong Association Inc. or its insurance �carrier and said parties shall defend the City in any litigation arising from such claims, and pay any judgements obtained in any such litigation. D. PERMITS AND LICENSES: She Oshkosh Lao/Hmong Association shall obtain and pay for all required permits and licenses in its operation of this service. �� RESOLUTION # 7 - 6 - E. AMENDMENTS TO THE AGREEMENT: Whenever either the City of Oshkosh or the Oshkosh Lao/Hmong Association are unable to meet their full responsibility under the terms of this Agreement, adjustments to this Agreement may be mutually agreed upon with the written amendments attached to the original Agreement. F. HUD RESPONSIBILITIES: Funds to be provided by the City have been received from the Housing and Urban Development Department. The Oshkosh Lao/Hmong Association further agrees to provide and maintain any and all documents required by the Federal regulations. IN WITNESS WHEREOF, the parties hereunto set their hands and seals, as of this day of , 1985. WITNESS: WITNESS: APPROVED AS TO FORM: WARREN KRAFT ASSISTANT CITY ATTORNEY OSHKOSH LAO/HMONG ASSOCIATION, INC. VANG L0, PRESZDENT YER LOR, SECRETARY CITY OF OSHKOSH WILLIAM D. FRUEH, CITY MANAGER DONNA C. SERWAS, CTTY CLERK APPROVED AS TO FUNDING AVAILABILITY: �� EDWARD A. 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