Loading...
HomeMy WebLinkAboutECWRPCEast Central Wisconsin Regional Planning Cnmmission O� ECWRPC . .._ .�_ , � ._ �, � 1A'.�.v. t .L . `.9+r"; May 22, 2015 Mark Rohloff, City Manager City of Oshkosh 215 Church Ave. Oshkosh, WI 54901 SUSiECT: Approval of amendment to OEA CR-1327-14-03 Dear Mr. Rohloff: This is to inform you that the Department of Defense—Office of Economic Adjustment (DoD- OEA) has approved our request to amend the Grant Agreement for the above identified grant to reflect the additional work in Project 3- the Regional Aviation/Aerospace Business Cluster Development & Planning Assistance component. Attached are copies of the updated scope of work for Project 3, as well as the updated Budget Justification for those items. Since the submittal and approval of the supplemental funding, the City of Oshkosh, in consultation with the Aviation Development Committee, has decided to terminate its contract with Explorer Solutions. In doing so, a task order change will be made to the existing contract between the City of Oshkosh and the Greater Oshkosh Economic Development Corporation (GOEDC) to finish the remaining work, with the assistance of Elizabeth Hartman. All other items, conditions, and requirements of the current grant agreement remain in effect. If the provisions in the attachments are acceptable, please sign the "AgreemenY' page and return the document at your earliest convenience. Sincerely, �7 / _ ��---,_ �j_.����� Eric Fowle, AICP Executive Director Cc: Sarah Van Buren, AICP, Associate Economic Development Planner Pam Scheibe-Johnson, Controller Enclosures East Central builds rela[ionsbips and coope�ative, visionary growth strategies that keep ow region beautiful, healthy, and prosperous. 400 Ahnaip Street, Suite 100 • Menasha, Wiscansin 54952 • N�Cne 920.751.4770 • fax 920J51.4771 • www.ecwrpc.org Attachment A: AGREEMENT The parties agree to all of the provisions which are annexed and made a part of the INTERGOVERNMENTAL AGREEMENT. Forthe SUB RECIPIENT Forthe / �'i�--- ,�i�,//i-li �' /-K,�--�-�_ Mark�Rohloff, City Manager Eric Fowle, AICP City of Oshkosh Executive Director Date: l���c��i`I�j Date: ->����� � /7 -"� �(/Y�!%,J Allen Davis, Community Development Director City of Oshkosh oace:_ t� �lC 2Ci�15 � � � � L�_����� �-� Pamela R. Ubrig, City Clerk City of Oshkosh ��l�c� /�(� Date:� ��_ I �_�41`Yti v._,( �r ;!`: ���� l�- Lyr�A. renson, City A orney City of Oshkosh Date: � � I�t,� ��� I hereby certify that the necessary provi�ions have been made to pay the 119blllty whi�h Will accrue under this contract, �k�m m� ,� nnrr, — City Comptroller �I ll i 15 Attachment B: UPDATED PROJECT 3 SCOPE OF WORK Scope of Work Summary No change the existing grant period is requested. The changes to the approved scope of work are for Project 3—the Regional Aviation/Aerospace Business Cluster Development & Planning Assistance component. GRANT PERIOD: Start: 1 October, 2013 End: 31 December, 2015 (Project) 3. Regional Aviation/Aerospace Business Cluster Development & Planning Assistance Background: The City of Oshkosh, Winnebago County, Fond du Lac County, Outagamie County, Waupaca County and City of Waupaca formed a management working group for the procurement by the City of Oshkosh of a consultant to conduct a Regional Aviation/Aerospace Business Cluster Development Plan. This plan assesses airport facilities and communities in these areas which have the shared strategic goal of developing a business cluster focused on aviation/aerospace related businesses centering around Oshkosh's Wittman Regional Airport as the lead community. This procurement resulted in the selection of the firm Explorer Solutions to undertake this activity. Current OEA funding supports a strategy and process to realize the actual regional aerospace cluster. The development of such a business cluster provides opportunities for impacted Oshkosh Corporation (OC) suppliers to diversify and expand their markets, thereby offering a strong opportunity to replace jobs lost from the defense sector in the Oshkosh region. ORD1D1 Project 6, Manufacturing Outreach and Assistance, is providing impacted OC supp]iers with the ability to support this sector and potentially access the regional aviation/aerospace cluster as a new marlcet. Project 3 partners include UW-Oshkosh's AeroInnovate, Wisconsin Manufacturing Extension Partnership (WMEP), the Wisconsin Economic Development Corporation (WEDC) and the WI Aerospace Consortium. Current Project Status: The contractor for the Regional Aviation/Aerospace Business Cluster Development Plan has identified several promising niches that the region may pursue critical to the aerospace sector. The approved scope and contract for this effort specifies that the region will select only one of those niches for the contractor to pursue with regard to the development of plans and strategies to stand-up such a regional cluster. Supplemental Request: This request is for authorization and funding to add one additional niche to the final plan being developed. Based on the assets of the three current airports and one additional airport participating in the effort, the Phase 1 study (i.e., identifying possible aviation / aerospace niches based on an assessment of existing regional strengths) identified four niches, each with different constraints. After review of the region's current resources, the committee determined that pursuing one niche in the short term and one niche in the long term would provide the most value and would likely lead to the realization of a viable regional aerospace cluster. The committee recommended the addition of Green Bay's Austin Straubel International Airport due to its close proximity to the current region and competitive advantages that will strengthen the overall study and provide opportunities for the participating airports to collaborate. This request would better incorporate the Austin Straubel International Airport region into the Maintenance, Repair and Overhaul and Additive Manufacturing niches detailed in the short and long term strategy be]ow. This addition will not duplicate the focus groups and interviews conducted during the summer of 2014 for the current three airports. A Short- and Long-Term Strategy: The airports participating in the effort (and the clusters that reside immediately around them) already have capacity and resources that could support the development of a Maintenance, Repair and Overhaul (MRO). The draft Phase 1 study suggests this option has good market potential and would be quicker to realize since it relies on pulling together resources already available within the region. Building on the region's strength in advanced manufacturing—and specifically the use of additive manufacturing by the aerospace industry—the draft Phase 1 study also identified a regional niche in Additive Manufacturing. Development of that niche is more likely to yield higher market potential and overall economic impact. However, it would also require more regional investment and coordination- collaboration. Phase 2 of the study will be the creation of plans and other materials to support the focus niches chosen by the region. The contractor is currently preparing work for a Phase 2 effort supporting a long-term strategy centered on an Additive Manufacturing niche catering to MRO and general aerospace activities clustered around all four airports. The proposed request for supplemental funding is to add the second aviation/aerospace niche centered on the short-term strategy of Maintenance, Repair and Overhaul (MRO). Modified Phase 2 Scope: The existing Project 3 scope will be modified to add the following: • Addition of a second market sector niche resulting from Phase 1 of the study to be carried to Phase 2. • Additional work to define and document the roles and responsibilities of the various partners in this regional effort including: Outagamie County, Winnebago County, Fond du Lac County, the City of Oshkosh, UW-Oshkosh, Aerolnnovate and potentially the Wisconsin Economic Development Corporation (WEDC) and the Greater Oshkosh Economic Development Corporation (GO-EDC). o This work is necessary to ensure all partners have a clear understanding of each of their roles in implementing the consultanYs recommendations and realizing the regional aerospace cluster. Recommendation by the contractor of a financial management strategy to fund cost components for the 2 aerospace niches. o Each regiona] partner will be making financial and other resource contributions towards programming and facilities that are key components to realizing the cluster. o It is anticipated that the work done to construct and document this regional partnership could potentially serve as a model for other collaborative projects in the region. Prior approval from OEA for the City of Oshkosh to designate hours from other City staff or subcontract for the preparation of legal documents that may be necessary to formalize roles and relationships in support of this activity and provide general support to the consultanYs study efforts. o No additional funding is requested to support this work, but the City asks that it be permitted to use non-federa] match funds approved as part of the original award in the Salaries and Fringe SF424 budget categories to allocate for this work. Procurement: The City of Oshkosh and the contractor, Explorer Solutions, negotiated a price of $120,000 to add the MRO niche to the study for the current three airports and a price of $35,000 to add Austin Straubel [nternational Airport. An additional 91% in matching funds ($15,500 total) will be provided: $8,000 from in-kind Oshkosh salaries; $4,000 cash from Winnebago County airport; and $3,500 cash from Brown County. All procurements with OEA grant funds will be in accordance with applicable State and ]ocal laws and regulations, and applicable Federal laws and regulations, including compliance with the procurement standards in CFR32 Part 33, Uniform Administrative Requirement for Grants and cooperative agreements to State and Local Governments. Contractor selection criteria (including cost) will be included in any RFP that is issued. Attachment C: UPDATED BUDJECT JUSTIFICATION Budget Justification The detail provided below reflects only what has changed and why since the approval of the original grant budget and first supplemental funding budget. Personnel; Net Change in Budget (Federal: $0/ Non-federal: $8,769) Several City of Oshkosh staff are anticipated to provide staff hours towards the aerospace effort study. These positions will undertake activities that include: monthly meeting coordination and minute taking, agenda preparation, document distribution, and other administrative time as required. Please see the attached budget for detail on the estimation of hours and wage per week anticipated for this additional City of Oshkosh non-federal match activities. Change to Grant Key Personnel: This amendment requests that the key position designated for the grant change from Ms. Katherine Ahlquist to Mr. Eric Fowle. Fringe: (Federal: $0/ Non-federal: $6,731) Please see the attached budget for detail on the estimation of additional fringe costs anticipated for this additional City of Oshkosh non-federal match activities. Contractual: (Federal: $188,798 / Non-federal: $3,380) (Project) 3. Aerospace Business Cluster Study (Federal: $155,000 / Non-federal: $0) Procurement: Sub-award to the City of Oshkosh [Status: Contracted] Supplemental Request: Please refer to the attached scope of work for more information on this supplemental request. The cost negotiated for the additional niche is $120,000 and is based on the original price contracted between the City of Oshkosh and the Explorer Solutions for Phase 2 of the study. Additional funding is also being requested to incorporate Green Bay's Austin Straubel International Airport into the MRO and Additive Manufacturing niches. The cost negotiated between the City of Oshkosh and Explorer Solutions to add the additional airport is $35,000.