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Home My WebLink About33989 / 86-157. ,� June 19, 1986 #157 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: FUND TRANSFER INITIATED BY: OSHK09H CONVENTION & TOURISM BUREAU WHEREAS, the Oshkosh Convention & Tourism Bureau has determined that it is necessary to increase two part-time positions to full-time positions, and WHEREAS, pursuant to Section 8-lA(2)(B) of the Oshkosh Municipal Code, expenditures exceeding the budget of the Oshkosh Convention & Tourism Bureau which was approved by the Common Council shall be made by fund transfer approved by the Common Council, NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed to transfer the sum of $7,450.82 from Account No. 773-550 Fund Equity, to Account No. 773-110 - Salaries. - 26 - I SUBNITTED BY � pPPROVED� � � � r� FJ�A HOTLINE ALONE Marsha J. Arps Oshkosh Convention & Tourism Bureau Chairperson Sox 3001 Oshkosh. WI ,5�+903 June 12, 1986 Mr. William Frueh City Manager and Oshkosh Common Council City Hall Oshkosh, WI 54901 Dear Mr. F�ueh and Council Members: RESOLUTION # 157 As chairperson o£ the Oshkosh Convention & Tourisa Bureav; our commission meebera have unaninously voted in favor the folloxing two positions of the Convention & Tourisn Bureau go to full-tiwe imn�ediately. They are both presently part-time. 1. Manager of Tour & Travel Sales to flill-tine 2. Receptionist�Secretary to flill-time We have all taken great concern and have been wonitoring the day to day duties of all bureau personnel and find these txo positions of urgent revision. The entire stafi is ver.y bus.y on an everyday basis and are unable to handle all tasks in one day efficiently xith the little tiae sone of them have. Consequently, putting auch pressure on the entire staff. (As I myself have observed on wany occasaiona.) For Exanple: A. 'i08 rralk ins in one month to fill out housing applications (this goes on year round) B. Average 2,628 more phone calls than any other bureau in the state would get C. Average 200 pieces of �,il per month for EAA related business (It is obvious the impact EAA has on our community� Thus: A. With more of an emphasis on direct sales (increased 100�), more follox-up letters will be done by the sales people after their face-to-face visits. lhus the support staff xill see an increase in letters to be put out. - 26a - RESOLUTION # 157 B. If the motorcoach position is inereased, workload will increase which xill require additional support staf£ time. C. With the sales emphasis, work will be delegated throughout the office, thus increasing xorkload of secretarial support sta£f. D. EAA - The Commission's sub-committee on EAA recognized the terrific workload on all members o£ the staff by the EAA Hausing Hotline. and it was their unanimous recommendation that the ansxer to this problem was to increase the part-time position's hours to full-time. E. The Tour & Travel Salesperson can give much more time to "Sales". She books and brings in thousands of dollars of business to our community now. This is an area just waiting to be sought after. (I know this to be true in our restaurant business as well). Those motorcoaches will come here if you just go after them. The folloxing figures are the proposed budget for ea.ch position at part-time. MANAGER - TOUR & TRAVEL SALFS 1) Budgeted for '86 (2 time) .....................................$7.098.00 2) Used through 6�20�86: a. Bonnie: $�.28�hour x 20 days x 3 3�4 hrs.�day...$ 546.00 b. Patti: $6.50/hour x 65 days x 3 3/4 hrs./day....$1,5�•38 c. Tracie: $6.50/hoeu� x 112.,5 hours ................$ 731.25 2,831.63 3) Remaining in '86 budget .......................................$4.236•37 4) Additional monies needed to increase position to full-time in 1986: a. $6.50�hour x 13 pay periods x']5 hours per pay period ...........................................$6.337•5� b. Fringe benefits (Per City Hall Personnel Department estimated at 3�) ............................... 218.1 c. a plus b .........................................$8,555•63 - 26b - � RESOLUTION # 157 �EEDED d. Less remaining money in 1986 budget........... $4.236•37 1.26 RECEPTIONIST/SECRETARY 1) Budgeted for 86' (�-time) ......................................$4,0$6.00 2) Used through 6/20/86 ......................................... 2 28 .2 3) Remainin� in '86 bud�et ........................................$1,�%2.75 4) Additional monies needed to increase position to ihll-time in 1986: a. 13 pe.y periods x �5 hours per pay period x$3•65/1�a�'•••••$3.55$•75 b. FYinge benefits (Per City Hall Personnel Department eatimated at 35�) ........................................ 1 24 .66 c. a plus b ..................................................$4,804.31 d. Less remaining money in 1986 budget ...................... 1 ��2. NEEDED 0 1. 6 We anticipate operating expenditures to use up the monies allotted in our 1986 budget, therefore; in order to ma.ke these positions ftill-time xe need to transfer flmds f�om our FS7ND EQUITY ACCOUNT. The Commission asks The City Councils approval of the fltnd transfer of: 1. $4,319.26 - i�om fund equity for the remainder of 1986 for tour and travel salesperson 2. $9,031.56 - f�om fluid equity for remainder of 1986 for secretary/receptioniat $�,450.82 Tota.l Thank you for your time and consideration on this issue. Respectively Submitted, ��y ��,��,� � Marsha J. Arps Chairperson - Oshkosh Convention & Tourism Bureau - 26c - cc: Mr. Floyd Chapin Mr. Don Potter Mr. Dick Bergstrom Mr. Roger Ludwig Mr. Dick Allen Mr. Bob Burns - 26d - RESOLUTION # 157 9 � n V G h � �G N � � � � 7� rryksil � � � O� c7 3 no .T1 -i � O m z p.. zao o� o N N � N N � �� S2o --I .Z7 t2 � m —{ d N O 7 O C ln �' � -h C �• � h tn � ... � O 1 7 o� o c �n � � h [D F O O� O C tn � 3 a � C7 'S O O � < < (D N � �'I rF C �� 3 O d � J � m � � � V � f� ¢. )'�g�y l F/ f�