HomeMy WebLinkAbout05. 15-303
JUNE 23, 2015 15-303 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT (JAG) FOR POLICE DEPARTMENT ($18,409.00)
INITIATED BY: OSHKOSH POLICE DEPARTMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the
proper City Officials are hereby authorized and directed to approve application for a
grant agreement with U.S. Department of Justice for the Edward Byrne Memorial
Justice Assistance Grant to purchase scheduling software from Executime which
includes employee training and three months of maintenance for the Oshkosh Police
Department; and seven (7) Panasonic Arbitrator body worn cameras for the Winnebago
County Sheriff’s Office.
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to execute any and all documents required by the U.S. Department of
Justice, Office of Justice Programs, Bureau of Justice Assistance for the purposes of
same, and are further authorized and directed, if said grant is awarded, to accept such
funds pursuant to the terms of the grant application and to purchase the needed
equipment with the funds.
TO: Honorable Mayor and Members of the Common Council
FROM: Scott D. Greuel, Chief of Police
DATE: June 15, 2015
RE: Approve Edward Byrne Memorial Justice Assistance Grant (JAG) for the
Police Department
BACKGROUND
The Oshkosh Police Department has been notified that we are eligible to receive a federal
grant through the Edward Byrne Memorial Justice Assistance Grant (JAG) program.
Program guidelines require that the application be available for review by the governing
body of the unit of local government prior to submitting the application to the Bureau of
Justice Assistance. Grant fund eligibility to local governments and allocation amounts
are determined by a formula based on the share of total violent crime reported within the
state, and the city of Oshkosh, as indicated in the annual Uniform Crime Report (UCR)
that we are required to submit monthly. The grant can be used to purchase equipment
needed to support public safety services and operations. The JAG grant application
deadline is June 26, 2015.
The eligible allocation to the city of Oshkosh under the 2015 Edward Byrne Memorial
JAG Grant is $18,409. The Oshkosh Police Department is the only eligible law
enforcement agency in Winnebago County to receive the grant, which creates a disparate
allocation of funds requiring a Memorandum of Understanding (MOU) to be signed with
Winnebago County officials indicating how the grant will be utilized. However, because
both our agencies have operational needs, this grant will be shared with the Winnebago
County Sheriffls Office. The City of Oshkosh will act as the fiscal agent for this grant,
and the grant will be administered by the Oshkosh Police Department.
ANALYSIS
The Oshkosh Police Department has utilized a software program called "ScheduleSoft"
to manage the daily scheduling, reporting, leave and overtime tracking etc., for all
department employees since around the year 2000. Previous to 2000, daily scheduling
was done manually with paper and pencil and was very time consuming and inefficient,
especially with the many scheduling variables related to our 24/7 operations. Recently,
we were advised by the company that ScheduleSoft will no longer be supported or
functional as of January 1, 2016. We have researched other software options and have
found a scheduling program created by a company called Executime that meets our
needs. The Executime software interfaces more seamlessly with the city payroll function,
thereby making our internal payroll related processes within the police department more
effecYive and efficient.
The Winnebago County SherifPs Office is implementing Body Worn Cameras for use by
their Deputies working Patrol operations. The Panasonic body worn cameras they
selected will interface with the Panasonic Arbitrator In-Squad cameras currently being
utilized by their department.
Therefore, the JAG grant will Fund the following purchases:
A. The Oshkosh Police Department will purchase scheduling software from a
company called Executime to be installed on OPD computers as appropriate.
The cost of the software is $9,000 as well as the cost of approximately 3
months of maintenance and employee training at an approximate cost of
$2584 to be completed before the end of the year. Total cost is approximately
$11,584.
B. The Winnebago County Sheriff's Office will purchase seven (7) Panasonic
Arbitrator Body Worn Cameras at a cost of $975 each for a total approximate
cost of $6,825.
FISCAL IMPACT
The Police Department budget will not be used for the start up or implementation phases
of the new sofrware. No additional hardware needs to be purchased. There will be on-
going annual maintenance costs that will be paid from the City of Oshkosh Information
Technology budget as is done for all city software. The annual maintenance cost is
$7,200 and covers on-going technical support and software updates. The previous
scheduling software had an annual maintenance cost of $3,380 and was paid each year
since the soiware was first installed in 2000. All city purchasing ordinances and
procedures will be followed.
The Winnebago County SherifPs Office will have other costs associated with their Body
Wom Camera implementation program that will be funded through their budgetary
process or other funding sources as appropriate.
RECOMMENDATION
If approved, we intent to submit the application by the established deadline of June 26,
2015, accept the grant funds as allocated and purchase the software and equipment
indicated in this memo within the established grant timelines and guidelines. The
Oshkosh Police Department will act as the fiscal agent for this grant.
Res ectfully su ttte��
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Scott D. Greuel
Chief of Police
City of Oshkosh
Approved,
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City Manager
City of Oshkosh